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Guide on how to use our Budget template
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There are three tabs in total, Budget, Actual and Comparison. The budget sheet and actuals link through to the comparison so at the end of the event, you will be able to compare where you went over budget or underbudget, and help you plan for next year.
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Step one: Once you have completed your briefing document plan (see CBP document), you will budget for the event in line with what you expect to spend. If you are also planning on asking for sponsorship for the event, add that into the sponsorship column. It's good to have a sponsor target to aim for, but it won't be added to your projected income, on the chance the sponsorship doesn't work out the way you planned.
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Step Two:Throughout your event planning add all income and expenditure as you go, this will help at the debrief and reduce work at the end. After event day make sure to put all your income and expenses in.
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Step Three:During your debrief and planning for the next event, you will be able to see what you actually spent and what to base your budget on for the next event.
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Sponsorship: You want to have this seperate during your budget and actuals, as this can be so unpredictable and you want to be able to account for sponsorship specifically and also know if you dont get it next year you can account for all expenses correctly.
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