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CCCS Career and Technical Education CTSO Evaluation Worksheet - STEM, Art & Design, IT
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Reviewed byTitleDate of Review
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CTSO RequirementsRecognition LevelChapter of DistinctionChapter of ExcellenceQuality ChapterChapter on ProbationChapter Under Intensive Intervention or RevocationReviewers Notes and EvidenceScore
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General DescriptionFar Exceeds Expectations 45-50 pointsExceeds Expectations 40-44 PointsMeets Expectations 35-39 PointsNeeds Support
30-34 Points		Requires Intervention 0-29 Points
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Constitution & BylawsThese documents govern how the chapter handles issues that may arise (like how to fill a vacant officer position) and how the chapter conducts regular business. Once the documents have been drafted by the students, they must be voted on, or ratified, by the student membership.These documents are specific to the chapter, and have been drafted by current students. They are "living" documents with appended revisions that are designed to help manage and guide the chapter. These documents have revision dates within the last year to ensure that they are up to date.These documents are specific to the chapter, and there is some evidence that it has been drafted by the students. These documents are "living" documents that are designed to help manage and guide the chapter. These documents have revision dates within the last two years.These documents are specific to the chapter. These documents have revision dates within the last three years.These documents are not in place and/or are not specific to the chapter (i.e. "cookie cutter", or cut and paste with little modification). Documents are older than three years, or there is no way to tell if the documents have ever been updated.No evidence of completion, not done, or missing significant requirements
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Membership and AccessiblityIt is important for the chapter membership to be a reflection of the school's student body in numbers, gender, race, socioeconomics, and ethnicity. It is important that data be collected annually on the composition of the membership of the CTSO.The list of the current chapter membership is clearly up-to-date, and is comprised of each of the following: Student name; number of years student has been involved in the CTSO ; grade level; gender; race or ethnicity; % of students with IEPs, % of students with ALPs, and % of students who qualify for free/reduced lunch. (Sensitive and private student data should be provided by authorized personel)The list of the current chapter membership is up-to-date, and is comprised of at least 6 of the following: Student name; number of years student has been involved in the CTSO ; grade level; gender; race or ethnicity; % of students with IEPs, % of students with ALPs, and % of students who qualify for free reduced lunch.The list of the current chapter membership is less than 1 year old, and is comprised of at least 5 of the following: Student name; number of years student has been involved in the CTSO ; grade level; gender; race or ethnicity; % of students with IEP's, % of students with ALP's, and % of students who qualify for free/reduced lunch.The list of the current chapter membership is greater than than 1 years old, and is comprised of 4 or less of of the following: Student name; number of years student has been involved in the CTSO ; grade level; gender; race or ethnicity; % of students with IEPs, % of students with ALPs, and % of students who qualify for free reduced lunch.No evidence of completion, not done, or missing significant requirements
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Elected OfficersEach chapter must have a structure of elected student officers who model leadership qualities for the chapter. Each position has specific roles and responsibilities related to the smooth and effective operation of the chapter.The chapter has documentation of each of the following; annual elections run by completely the students, an up to date list of elected officers, the specific roles, responsibilities, and leadership duties of each official, as well as expecations for performance of duties. Each of the following elected officer (or equivalent) is represented; president, vice president, secretary, sargeant at arms, reporter, and either an historian and parlimentarian, or two officers at large.The chapter has documentation of each of the following; annual elections run completely by the students, an up to date list of elected officers, the specific roles and responsibilities and leadership duties of each officer. Each of the following elected officer (or equivalent) is represented: President, Vice President, Secretary, Treasurer, Reporter, and Sergeant at Arms.The chapter has documentation of each of the following; annual elections or officer appointments, an up to date list of elected officers, the specific roles and responsibilities of each officer. Each of the following elected officer (or equivalent) ) is represented: President, Vice President, Secretary, Treasurer, Reporter, and Sergeant at Arms.The chapter is missing documentation of any of the following; annual elections, an up to date list of elected officers, the specific roles and responsibilities of each officer. Each of the following elected officer (or equivalent) is represented: President, Vice President, Secretary, Treasurer, Reporter, and Sergeant at Arms.No evidence of completion, not done, or missing significant requirements
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Meetings: Agendas and MinutesChapter meetings are the cornerstone of effective communication among chapter members, advisors,
and school administration. Prior to any chapter meeting an agenda must be created and released to all attendees.		Meetings are held weekly. The agenda contains the location, date, time of the meeting with bulletted agenda items, a timeframe for each agenda item, and there is a list of attendees who have received the agenda. The meeting minutes are a comprehensive record of the meetings proceedings, decisions, and action items, include the name, title, and organization of each attendee, reflect Roberts Rule of Order and are structured to ensure that Parlimentary Proceedure was followed.Meetings are held at least twice per month. The agenda contains the location, date, time of the meeting with bulletted agenda items. The meeting minutes are a detailed record of the meetings proceedings, decisions, and action items, include the name and organization of each attendee, and are structured to ensure that parlimentary proceedure was followed.Meetings are held at least monthly. The agenda contains the location, date, time of the meeting, and agenda items. The meeting minutes reflect the meetings proceedings, decisions, and action items, include the name and organization of each attendee, and are structured to ensure all voices were heard.Meetings are held less frequently than monthly. The agenda lacks location, date, time of the meeting, or agenda items. The meeting minutes do not reflect the meetings proceedings, decisions, and action items, or do not include the name and organization of each attendee, or are not structured to ensure all voices were heard.No evidence of completion, not done, or missing significant requirements
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Plan of Action (Program of Work)Perhaps the most important part of the Chapter's Program of Work is their Plan of Action. The Plan of Action should be used to set goals and objectives for the chapter, and to outline continual improvement based on analysis of shortcomings, gaps, and needs of the chapter.The Plan of Action spans five years and is broken down into Immediate (current year), Intermediate (years 2 and 3), and Long Term, (years 4 and 5). The plan includes goals and actions pertaning to: advisor, student members, professional development, competitions, community service, work based learning, financial leadership, and public relations.The Plan of Action spans three years and is broken down into Immediate (current year), Intermediate (year 2), and Long Term, (year 3). The plan includes goals and actions pertaning to: advisor, student members, professional development, competitions, community service, work based learning, financial leadership, and public relations.The Plan of Action lists or explains what the chapter will achieve in the current school year. The plan includes goals and actions pertaning to: advisor, student members, professional development, competitions, community service, work based learning, financial leadership, and public relations.The Plan of Action does not list or explain what the chapter will achieve in the current school year. The plan does not included goals and actions pertaning to: advisor, student members, professional development, competitions, community service, work based learning, financial leadership, and public relations.No evidence of completion, not done, or missing significant requirements
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Professional Development Plan (Program of Work)The chapter helps prepare students to assume positive leadership positions in their school, community, and eventually in the workplace. Activities for this area may include attending conferences, competitions, demonstrations, or bringing in guest speakers.The professional development plan spans 5 years, and has information for the professinal development of the advisor as well as the students. At least 75% of the registered students and the advisor attends at least one conference and/or competiton annually. Guest speakers are brought in monthly to address the students.The professional development plan spans 3 years, and has information for the professinal development of the advisor as well as the students. At least 50% of the registered students and the advisor attends at least one conference and/or competiton annually. Guest speakers are brought in each semester to address the students.The professional development plan is for the curent school year, and has information for the professinal development of the advisor as well as the students. At least 25% of the students and the advisor attend at least one conference and/or competiton annually. At least one guest speaker is brought in to address the students during the school year.The professional development plan is not curent , or does not contain information for the professinal development of the advisor as well as the students. less than 25% of the students and the advisor attend at least one conference and/or competiton annually. No guest speaker has been brought in to address the students during the school year.No evidence of completion, not done, or missing significant requirements
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Community Service (Program of Work)Community service activities have students placing value and focus on giving back to the school, community, state, or nation in a way that has meaning and relevance to the chapter or its members and the community being positively impacted through the project.The chapter has detailed documentation of engaging with community service partners or a charities in the form of a report or a memorandum of understanding. The Chapter has raised more than $2,000 or performed 20 service hours per student listed as a chapter member within the last school year.The chapter has documentation of engaging with community service partners or a charities. The chapter has raised between $1,000 and $1,999, or performed 10 service hours per student listed as a chapter member within the last school year.The chapter has documentation of engaging with community service partners or a charities . The chapter has raised between $500 and $999, or performed at least 5 service hours per student listed as a chapter member within the last school year.The chapter has no documentation of engaging with community service partners or a charities, or the chapter has no evidence of having raised any money, or performing service hours within the last school year.No evidence of completion, not done, or missing significant requirements
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Work Based Learning (Program of Work)Through activities such as field trips to companies or businesses or intern/externships, or hosting guest speakers/lecturers students develop an understanding of high quality job practices, attitudes, dress, and performance.The chapter has at least four work based learning opportunities per school year in which 50% of student members participate.The chapter has at least three work based learning opportunities per school year in which 50% of student members participate.The chapter has at least one work based learning opportunity each semester in which 50% of student members participate.The chapter has not had at least one work based learning opportunity each semester in which 50% of student members participate.No evidence of completion, not done, or missing significant requirements
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Financial Leadership (Program of Work)Financial leadership involves planning an activity with a specific goal in mind, and the promotion, budgeting, execution, evaluation, and reporting on activity – more than a simple fundraiser, but rather, benefits the chapter in a sustainable and meaningful way.The financial leadership activity is tied directly to the work the students are doing in the classroom. There is clear evidence that the students planned, promoted, executed, evaluated and then reported on the financial leadership event. Expenditures, revenues, and profits are clearly documented by the students in a professional manner.The financial leadership activity can be tied to the work the students are doing inside the classroom. There is clear evidence that students did most planning, promotion, execution, evaluation, and reporting on the financial leadership event. Expenditures, revenues, and profits are documented by the advisor or students.The financial leadership activity is related to the work the students are doing inside the classroom. There is some evidence that students did some planning, promotion, execution, evaluation, and reporting on the financial leadership event. Expenditures, revenues, and profits are documented.The financial leadership activity is not related to the work the students are doing inside the classroom. There is little or no evidence that students did little or any planning, promotion, execution, evaluation, and reporting on the financial leadership event. Expenditures, revenues, and profits are not documented.No evidence of completion, not done, or missing significant requirements
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Public Relations (Program of Work)Chapters should promote the work of its members as well as highlight the professional, powerful, and positive contribution career and technical education students do to improve their community, state, nation, and world.The chapter has a detailed public relations plan written by the students and updated within the last year that states how information will be disseminated. The chapter utilizes the following modes of communication: Four or more social media applications or platforms; a newsletter that is published at least monthly; and a website or web page that is updated at least monthly.The chapter has public a relations plan that states how information will be disseminated. The chapter utilizes the following modes of communication: Three social media applications or platforms; a newsletter that is published at least every other month; and a website or web page that is updated at least every other month.The chapter has a public relations plan that states how information will be disseminated. The chapter utilizes the following modes of communication: One social media application or platform; a newsletter that is published at least every semester; and a website or web page that is updated at least every semester.The chapter does not have a public relations plan that states how information will be disseminated, or the chapter does not use a social media application or platform; or the chapter does not publish a newsletter every semester, or does not have a website or web page that has been updated within the last semester.No evidence of completion, not done, or missing significant requirements
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450-500 = Chapter of Distinction, 400-449 = Chapter of Excellence, 350-399 = Quality Chapter, 300-349 = Chapter on Probation, 0-299 = Chapter Under Intensive Intervention or RevocationTotal Score0
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Click here to visit the official Colorado CTSO Chapter Success GuideAdditional Notes and Comments
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