2016-2017 Championship Volunteer Status
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Reminder that each team must provide at least 1 "all day" volunteer. This can be filled with 2 half day roles (by the same person or 2 different people).
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TO VOLUNTEER, YOU MUST SIGN UP IN VIMS at https://my.firstinspires.org/FIRSTPortal/Login/VIMS_Login.aspx This list is just to help you pick which role(s) to apply for when you to go to the FIRST VIMS System - Volunteers do not edit this page!
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We have a separate tracking sheet for Judges and Referees - if you have questions about those roles email fllvolunteer_officials@playingatlearning.orgLast update: 2/3 5:30 am
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Volunteer RolesFull or Half Day RoleApprox. TimeOpen to High School youth?Open to Team Volunteer?Open to Team Coach or Co-coach?# neededMeals Provided?Job DescriptionAssignment Status for Silicon Valley Championship on 2/4
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Setup Help (physical help) and unload trailerhalf dayEVENING BEFORE (each site has different time)YESYESYES12 or morenoCRITICAL NEED - DAY BEFORE TOURNAMENT. PLEASE HELP IF YOU CAN. This role can be filled by team coach or any other volunteer. This is a physical role and not suited for someone with general back problems or similar physical limitations. Recommended to bring gloves and wear closed toe shoes. Setup : 5-9 pm Irfan #9779, Greg #6832, Ambika, Shawn #3072, Annette #25, Kumar #6952, Garrett #26243, Adhi, Faroogh #9779, Molly
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Bring FLL Team's Challenge Table for Judginghalf daysetup by 8:15amnoYESYESMust have 4 - otherwise day will be delayed and schedule will have to change noCoach or similar person to bring the team's FLL Challenge table (and sawhorses) for robot design judging. Table needed to be set up in room no later than 8:15am and cleaned up by 3:15pm. The team does NOT need to bring their field setup kit - this will be supplied by the tournament.This role can be filled by the team coach or similar who has access to the FLL challenge table. It counts for a "half" volunteer role.filled: Greg #6832 C101, David #8445 C104, Annette #25 D102, Faroogh #9779 D010
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Bring FLL Team's Challenge Table and Challenge Kit (LEGO mission models and challenge mat) for pit practicehalf daysetup in pits by 8:15amnoYESYES6 - 8noCoach or similar person to bring the team's FLL Challenge table (and sawhorses) AND the team's field setup kit to be used for pit practice. Table needed to be set up in pit area no later than 8:15am and cleaned up by 4:30pm. The team will need to bring their field setup kit to be used on the table. This role can be filled by the team coach or similar who has access to the FLL challenge table. It counts for a "half" volunteer role.Annette #25, Greg C. #6832, Sriniwas #23984,
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Master of Ceremony (Emcee) full day8am-6:30pmYESYESno2yesHost for the competition event. Provide team introductions and competition commentary. Outgoing personality; high energyAidan
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Game Announcer – Play by Playfull day8:30am-5:30pmYESYESno3yesThe game announcer helps the audience visualize the action and excitement through commentary during the robot rounds. They must be comfortable talking to crowds and be able to describe the game play.Glenn
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Field Manager full day7:30am-5pmnoYESno1yesManage competition floor area including teams entering/exiting, VIPs, referees, A/V crew, etc Play a critical role in ensuring smooth flow of the day and maintaining pace of the event.filled Lackey #3593
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Scorekeeper full day8am-5pmmaybe senior and/or team leadYESno1yesOfficial manager of the scoring sheets and official score spreadsheet. Attention to detail is critical. Ability to sit for long periods of time. Must be comfortable using a computer and mouse for data entryfilled Akshay #24401
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A/V Stafffull day7:30am-6:30pmYESYESno1yesManage A/V, sound and music.
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Technical Stafffull day7:30am-6:30pmYESYESno1yesMust be generally familiar with sound systems, video equipment.
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Timer full day8:30am-5pmYESYESno1yesKeep official time for each match for robot game. Plays a critical role in ensuring smooth flow of the tournament and maintaining pace of the day. Attention to detail is criticalfilled: Geetha #1184
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Pit Manager full day6:45am-5pmnoYESno1yes Provide direction, assistance, information, and support to teams in the Pit area. Overall responsibility for the team pit area including monitoring behavior, following rules over no food/drink and pit practice table policy.filled: Nandu #428
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Head Robot Game Queuer full day8:30am-5pmmaybe senior and/or team leadYESno1yesResponsible for managing team traffic to and from the competition floor. Stage and position teams in preparation for the start of matches. Play a critical role in ensuring smooth flow of match play and maintaining the pace of the event.filled: Russ #642
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Photographer full day7am-7pmYESYESno2yesHelp capture the tournament in photos - must have own camerafilled: Geeta #23546, Subhashini #16896
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Lead Volunteer Managerfull day6:45am-4pmnoYESno1yesLead person that is responsible and willing to manage volunteer check-in and overall info desk for event - this is a key role and acts as "volunteer central". Person is needed to be on site no later than 7am and the role will be completed by 4pm.filled: Jen Le #6832
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Lead Robot Inspectorfull day8am-5pmnoYESno1yesManage queue of teams and overall robot inspection process working with Head Robot Game Queuerfilled: Kesava #24685
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Robot Inspectorfull day8:30am-5pmYESYESno3yesRobot Inspectors perform mandatory robot inspections to ensure compliance with robot construction rules published in the FLL Challenge rules.filled: Tiffany #17679, Brendan #8347, Maggie C.
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On-Call First Aid – RN or EMT or similarfull day8am-5pmnoYESno1yesProvide TLC and medical care as needed. Must have medical training (EMT, nurse, doctor or similar). This person must be on call /available throughout the day and be willing to provide cell phone number. This role counts as a full day volunteer role.filled: Dr. Ajita G. #21185
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Head Judging Queuerhalf day8am-12pmnoYESno1yesThis person manages getting teams sent off to judging on time and works with Judge Advisor filled: Shawn #3072
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Judging Room Monitor and Timekeeperhalf day8am-12pmYESYESno6yesThis person is someone comfortable keeping the judging on schedule by monitoring the time and helping to get teams in/out of the judging rooms on time and as scheduled.filled: Saneel, Julia #8445, Lori #24230, Muppalla #20893, Austin, Rajan
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Manage Cleanup in Volunteer Food & Judging Areas and reload trailerhalf day3pm to done (~7:30pm)maybe senior and/or team leadYESno1noThis role starts after all judging is completed (expected to be 3pm - 7:30pm until all equipment is back loaded into trailer - exact time is TBD). This person is responsible for ensuring that the judging rooms and volunteer food areas are completely cleaned up. This is a physical role. Recommended to bring gloves and wear closed toe shoes. This role counts as a "half" volunteer role.filled: Maxine #18632
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Manage Cleanup in Pit Area and reload trailerhalf day3pm to done (~7:30pm)maybe senior and/or team leadYESno1noThis role starts as teams complete their final round (expected to be 4:30pm - 7:30pm until all equipment is back loaded into trailer - exact time is TBD). This person is responsible for ensuring that the pit area is completely cleaned up. This is a physical role. Recommended to bring gloves and wear closed toe shoes. This role counts as a "half" volunteer role.filled: Jyoti #6952
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Manage Cleanup in Competition Area and reload trailerhalf day3pm to done (~7:30pm)maybe senior and/or team leadYESno1noThis role will start with walk through of how to manage clean up at 3pm. And then after the final robot game round and into / after the closing ceremony is completed (expected to be 6:00pm - 7:00pm until all equipment is loaded back into trailer - exact time is TBD). This person is responsible for ensuring that the competition area is completely cleaned up. This is a physical role. Recommended to bring gloves and wear closed toe shoes. This role counts as a "half" volunteer role for team volunteersfilled: Rajeev #16949
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Cleanup Crew (physical help) and load in to trailerhalf day3pm to done (~7:30pm)YESYESno10noThis role is for evening after tournament (expected to be 5pm - 7:30pm until all equipment is back loaded into trailer - exact time is TBD). This is a physical role. Recommended to bring gloves and wear closed toe shoes. This role counts as a "half" volunteer role.Anil #18632, Sriniwas #23984, Justin, Molly, Tabassum #1086,
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Registration (Team)half day6:45am-11:45ammaybe senior and/or team leadYESno2noAssists with FLL Team Registration. Position provides direction, assistance, and information to FLL coaches and other adults accompanying teams and distributes materials. Assist with area set-up and breakdownfilled: Tina #1226, Phanindra #20893
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Volunteer Check-In morninghalf day6:45am-11:45amYESYESno3noAssists with FLL Volunteer Registration. Position provides direction, assistance, and information to volunteers and distributes materials. Assist with area set-upfilled: vinaya #23831, Charlene #25571, Mitun #23547
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Volunteer Check-In afternoonhalf day11:30am - 3:30pmYESYESno1noAssists with FLL Volunteer Registration. Position provides direction, assistance, and information to volunteers and distributes materials. Assist with area breakdownfilled: Bhuvana #23831
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Lead Kids Choice Award Managerhalf day1pm-4:30pmnoYESno1noManage overall voting process for the Kids' Choice Award categories using supplied computers and then use tool to sum up and print results. Role fulfills a "half" team volunteer role and is needed between 1pm and 4:30pm.fillled: Charlene J. #25571
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Team Picture & Medallion Handouthalf day11:30am-4:30pmmaybe senior and/or team leadYESno2noSetup and manage taking team pictures with supplied camera as well as hand out team medallions to each team.The role is from 11:30am to 4:30pm and counts as a "half" volunteer role.filled: Ramzi #1226, Neelima #18632
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Errand runner - Early Morning (as needed starting at 6am) – need carhalf day6:00am-9:00amnoYESno1noThis person must have access to a car, be a legal driver and be available and able to run errands such as getting coffee, supplies, etc as needed for the tournament.This is the earliest morning role and is needed from 6:00am to 9:00am (best for morning people) and counts as a half day volunteer rolefilled: Cynthia #27978
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Errand runner - late morning (as needed) – need carhalf day8:30am-12:30pmnoYESno1noThis person must have access to a car, be a legal driver and be available to run errands as needed for the tournament such as pick up volunteer lunch.This role from from 8:30am to 12:30pm and counts as a half day volunteer role.filled: David D. #24230
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Errand runner - afternoon (as needed) – need carhalf daynoon-4pmnoYESno1noThis person must have access to a car, be a legal driver and be available to run errands as needed for the tournament. This role from from 12pm to 4pm and counts as a half day volunteer role.filled: Josh #24230
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Gym Security – morninghalf day7am-12:30pmYESYESno4noProvide security for the event by maintaining crowd order and enforcing food/beverage restrictions. This counts as a "half day" volunteer for team volunteer commitment. filled:David C. #26067, Henry, Andriy, Elise
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Gym Security – afternoonhalf day12:30pm-5pmYESYESno4noProvide security for the event by maintaining crowd order and enforcing food/beverage restrictions. This counts as a "half day" volunteer for team volunteer commitment.filled: Wiefeng #23984, Raul #644, Rajan
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Pit Security – morninghalf day7am-12:30pmYESYESno4noProvide security for the event by maintaining crowd order and enforcing food/beverage restrictions. This counts as a "half day" volunteer for team volunteer commitment.filled: Inderjit #24621, Manan, Sathish #16949, Ketan #1086
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Pit Security – afternoonhalf day12:30pm-5pmYESYESno4noProvide security for the event by maintaining crowd order and enforcing food/beverage restrictions. This counts as a "half day" volunteer for team volunteer commitment.filled: Seung #23547, Tricia #6952, Jennifer #26067, Huaiyu #23984
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Youth Supervisor - morninghalf day7am-12:30pmnoYESno2noResponsible for supervising youth and other unscreened volunteers. Must keep track and know where these volunteers are at all times during their volunteer shift. The volunteer can sit and this role is good for those with physical limitations. This counts as a "half day" volunteer for team volunteer commitment.filled: Dipak #26390
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Youth Supervisor - afternoonhalf day12:30pm-5pmnoYESno2noResponsible for supervising youth and other unscreened volunteers. Must keep track and know where these volunteers are at all times during their volunteer shift. The volunteer can sit and this role is good for those with physical limitations. This counts as a "half day" volunteer for team volunteer commitment.filled: Dipak #26390
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Kids Choice Award Helpershalf day2-4pmYESYESno4noManage teams voting for the Kids' Choice Award categories using supplied computersSamantha #27978, Kimberly #21185, Inderjit #24621
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Will open the following volunteer roles only after above slots are filled.
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Event Greeter - morninghalf day7am-12:00pmYESyesno2noThis person will be greeting teams and visitors to the tournament. Person must be cheerful, friendly and a strong communicator. This counts as a "half day" volunteer for team volunteer commitment.
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Event Greeter - afternoonhalf day11:30pm-4:30pmYESyesno2noThis person will be greeting teams and visitors to the tournament. Person must be cheerful, friendly and a strong communicator. This counts as a "half day" volunteer for team volunteer commitment.
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Welcome Desk - morninghalf day8am-12:30pmYESyesno2noThis person will be helping with general questions such as where are the bathrooms and where to find a team. Person must be cheerful, friendly and a strong communicator. In between helping guests, you will be asked to make event buttons. This counts as a "half day" volunteer for team volunteer commitment.
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Welcome Desk - afternoonhalf day12:30pm-5pmYESyesno2noThis person will be helping with general questions such as where are the bathrooms and where to find a team. Person must be cheerful, friendly and a strong communicator. In between helping guests, you will be asked to make event buttons. This counts as a "half day" volunteer for team volunteer commitment.
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Practice Table Assistant – morninghalf day7am-12:30pmYESyesno2noEnforce the NorCal Pit Practice table policy and watch to ensure that Challenge elements are not taken. This counts as a "half day" volunteer for team volunteer commitment.
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Practice Table Assistant – afternoonhalf day12:30pm-5pmYESyesno2noEnforce the NorCal Pit Practice table policy and watch to ensure that Challenge elements are not taken. This counts as a "half day" volunteer for team volunteer commitment.
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Item Check - morninghalf day8am-12:30pmnoyesno2noAllow teams to check items that they are not able to bring into the pit area. This counts as a "half day" volunteer for team volunteer commitment.
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Item Check - afternoonhalf day12:30pm-5pmnoyesno2noAllow teams to check items that they are not able to bring into the pit area. This counts as a "half day" volunteer for team volunteer commitment.
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Additional Volunteers strongly prefer to fill with High School Volunteers - Not available for Adult Team Volunteers
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Field Reseteither/both8:30am-5pmYESNONO4yes if all dayField Reset volunteers help with the flow of the day by resetting the FLL Game field according to the Field Setup instructions as published in the FLL Challenge document (training at the beginning of the shift will be provided).
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Judge Assistanteither/both8am-5pmYESNONO2yes if all dayIn morning, help with getting materials organized and preparation for Judge Advisor; In afternoon, help with typing scripts and collecting materials. Must not be affiliated with any FLL Team Member (sibling, family friend, etc)
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Volunteer Room Assistanteither/both7am-5pmYESNONO2yes if all dayHelp make sure that the volunteer room stays clean and ready for volunteers to grab beverages and food.
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Camera Operator Assistanteither/both8am-5pmYESNONO2yes if all dayHelp manage camera cords and assist with video production
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Score Runnereither/both9am-4:30pmYESNONO1yes if all dayCollect scoresheets from Referees and hand off to Scorekeeper
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Pit Runnereither/both9am-4:30pmYESNONO2yes if all dayHelp with Robot Game Queuer AND Judge Queuer to help get teams to where they are supposed to be
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Floatereither/bothvaries between 7am-5pmYESNONO4yes if all dayFloater volunteers help where ever needed - lowest priority
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Adults Roles
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Full Day Roles2020
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Half Day Roles5226
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Extra Half Day Roles126
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52<- Number of effective all day general volunteers needed!
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44<- Plus Judge & Referee Crew
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High School Roles
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