| A | B | C | D | E | F | G | H | I | J | K | L | M | N | O | P | Q | R | S | T | U | |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
1 | 2025 Master Inventory Sheet Summer 2025 | Daniel | Marshall | Bryson | Blake | Lauren | Nick | Blorke | Martha | Shreya | Raf | Calvin | Cristina | ||||||||
2 | Item | Person Added | Assigned to | Secondary | Priority | Date | Notes | Complete | Total Tasks | 7 | 28 | 9 | 20 | 23 | 34 | 29 | 1 | 17 | 1 | 7 | 2 |
3 | Completed / Remaining | 0 / 7 | 0 / 28 | 3 / 6 | 0 / 20 | 0 / 23 | 6 / 28 | 3 / 26 | 0 / 1 | 9 / 8 | 0 / 1 | 0 / 7 | 0 / 2 | ||||||||
4 | Scooter Waivers finalized and emailed to operations staff | Blake | Blake | Calvin | 4 | 5/15/2026 | |||||||||||||||
5 | Staff Weekend Meal Order Forms | Blake | Blake | Blork | 3 | 5/18/2026 | |||||||||||||||
6 | Blake flights | LAUREN | Blake | Lauren | 3 | 5/18/2026 | |||||||||||||||
7 | Decide Pizza | Blake | Blake | Marshall | 1 | 5/18/2026 | |||||||||||||||
8 | Dorm Maintenance Request Form Student Facing | Blake | Blake | Calvin | 2 | Halfway - 5/15/2026 | |||||||||||||||
9 | Dorm Maintentance Management Plan Internal | Blake | Blake | Calvin | 3 | Halfway - 5/15/2026 | |||||||||||||||
10 | Allergy kids prepared | Blake | Blake | Cristina | 5 | Halfway - 5/15/2026 | |||||||||||||||
11 | Special Dietary Form Finalized | Blake | Blake | Cristina | 6 | Halfway - 5/15/2026 | |||||||||||||||
12 | Extra Night Fees procesed | Blake | Blake | Nick | 6 | Mid / Late June | |||||||||||||||
13 | Review Medical Form for special children | Blake | Blake | 8 | Mid / Late June | ||||||||||||||||
14 | special summer groupchats ____________________ sick kids problem interns problem staff early arrivals | Blorke Reminder added by Nick | Blake | Blorke | 8 | ||||||||||||||||
15 | Food Price Checking Sheet to make sure they not scamming us | Blake | Blake | Calvin | 6 | ||||||||||||||||
16 | make sure jimmy johns meal options has the sandwhich ID in the item name ____________________ for instance, club tunas are #3 , veggies are #6. Its on their website. It makes my life easier making labels and sandwich guy's life easier as well | Blorke Reminder added by Nick | Blake | Calvin | 6 | ||||||||||||||||
17 | Better plan to make sure early arival kids know their meal options | Blake | Blake | Nick | 7 | ||||||||||||||||
18 | Operations Unique Schedule | Blake | Blake | Team | 2 | ||||||||||||||||
19 | Menus/order forms put together | Nick | Blake/Blorke/Nick | 1 | |||||||||||||||||
20 | Board Meeting Shit | Blorke | Blorke | Team | 1 | 5/12/2026 | |||||||||||||||
21 | Move in - what is going to which dorm | LAUREN | Blorke | Calvin/Lauren | 1 | 5/18/2026 | |||||||||||||||
22 | Move in - When unloading trucks, what floors are supplies going to | LAUREN | Blorke | Calvin/Lauren | 1 | 5/18/2026 | |||||||||||||||
23 | Gym Plan | Blorke | Blorke | Lauren | 8 | 5/18/2026 | |||||||||||||||
24 | Wifi for floors? / Building | Blorke | Blorke | Marshall | 7 | 5/18/2026 | |||||||||||||||
25 | Blorke Inventory PLan and storage reference sheet | Blake | Blorke | Shreya | 1 | 5/18/2026 | |||||||||||||||
26 | make sure that all cartwheels are attached and inflated before moving day ____________________ BLORK | Blorke Reminder added by Nick | Blorke | Daniel | 6 | ||||||||||||||||
27 | Pre-gifts sorted and who is giving them and when | LAUREN | Blorke | Marshall | 2 | ||||||||||||||||
28 | Buying new scooters for important people personal scooters | Blake | Blorke | Marshall | 3 | ||||||||||||||||
29 | Buy last golf cart | Marshall | Blorke | Marshall | 4 | ||||||||||||||||
30 | Printers for the summer program | Marshall | Blorke | Marshall | 5 | ||||||||||||||||
31 | better storage for tech ____________________ This happens a lot, especially with different devices, where it is a massive Ben with four or five different components, all tangled together, and hard to distinguish because all computer equipment is typically similar, gaged black wires, so some sort of divider inside the black. Ben would be very helpful for knowing what is where ending able to grab/emergency items that have done missing from bags. | Blorke Reminder added by Nick | Blorke | Marshall | 10 | ||||||||||||||||
32 | Weights for outside flags ____________________ Instead of water bladder, use weights from a bench press so they dont fall. 15 pound weights. For the outside flags | Blorke Reminder added by Nick | Blorke | Marshall | 11 | ||||||||||||||||
33 | early Arrival kid plans | Blake | Blorke | Nick | 9 | ||||||||||||||||
34 | Find hex bolt screws for 8x11 signs ____________________ We lost some screws on the signs and the signs are like 20 some bucks a piece and screws cost like 10 cents | Blorke Reminder added by Nick | Blorke | 12 | |||||||||||||||||
35 | Daniel Test New Restaurant Drive | Blake | Daniel | Blake | |||||||||||||||||
36 | Clean all cars and have them double checked | LAUREN | Daniel | Marshall | |||||||||||||||||
37 | Buy air pressure tools for vans | Marshall | Daniel | Marshall | |||||||||||||||||
38 | Vans cleaned & stickers sorted | Nick | Daniel | Marshall | |||||||||||||||||
39 | Get pillows | Nick | Daniel | Nick | |||||||||||||||||
40 | Create photography plan for presenetations for 2027 | Marshall | Lauren | Blorke | 3 | ||||||||||||||||
41 | Master Alll programs schedule | Lauren | Marc | 1 | |||||||||||||||||
42 | better process on saturdays to upload diagnosis vids/photos ____________________ better process on saturdays to upload diagnosis vids/photos | Blorke Reminder added by Nick | Lauren | Marc | 6 | ||||||||||||||||
43 | names in staff shirts so they stop complaining ____________________ 2 staff shirts ironed in names Staff Spare Shirts should be labelled staff spare | Blorke Reminder added by Nick | Lauren | Marc | 7 | ||||||||||||||||
44 | Better Visiting Teachers Schedule ____________________ Better Schedule / structure / plan for teacher visitors so we know who what when. A real person's job (probably Diana), planned more in advanced so they can actually get rooms | Blorke Reminder added by Nick | Lauren | Marshall | 2 | ||||||||||||||||
45 | Get equipment needs from Martha for videos | Marshall | Lauren | Marshall | 4 | ||||||||||||||||
46 | Create Video Plan with Martha and finalize videos to be made | Marshall | Lauren | Marshall | 5 | ||||||||||||||||
47 | At least 5 people for Saturday nights standby ____________________ people like lauren/kat who just kinda hang out at dorms anyways. Really just people not going out to party that are around. maybe financial incentive | Blorke Reminder added by Nick | Lauren | Marshall | 9 | ||||||||||||||||
48 | I am worried about med kids feeling isolated | LAUREN | Lauren | Marshall | 11 | ||||||||||||||||
49 | Food rules for staff pre/post summer | LAUREN | Lauren | Marshall | 12 | ||||||||||||||||
50 | Better laptop check in/check out system (shade at programs) | LAUREN | Lauren | Nick | 10 | ||||||||||||||||
51 | Order hearts and brains | LAUREN | Lauren | 8 | |||||||||||||||||
52 | Marshall go to DC to talk to restaurants | Blake | Marshall | Blake | 1 | ||||||||||||||||
53 | Make sure jack equipment works ____________________ for security solutions on georgetown campus schedule sent on 10/28/2025 Make sure "illegal" cameras work | Blorke Reminder added by Nick | Marshall | Blorke | 6 | ||||||||||||||||
54 | move out apartment cleaning ____________________ Hire a cleaning crew from Cordell to not move furniture, but instead of cleaning the apartments and the dorms real - follow up with cordell on this | Blorke Reminder added by Nick | Marshall | Blorke | 8 | ||||||||||||||||
55 | Who is in charge of teachers getting spot to spot | LAUREN | Marshall | Bryson/Shreya | 7 | ||||||||||||||||
56 | Make sure nighbors move out rest of their stuff | Marshall | Marshall | Daniel | 5 | ||||||||||||||||
57 | Move in pictures ____________________ Take pictures of rooms and main entrance so we can return furniture properly | Blorke Reminder added by Nick | Marshall | Lauren | 9 | ||||||||||||||||
58 | Costco test runs | LAUREN | Marshall | 2 | |||||||||||||||||
59 | Costco/Sams club bribing/pallet obtaining | LAUREN | Marshall | 3 | |||||||||||||||||
60 | Make sure moving team is good | LAUREN | Marshall | 4 | |||||||||||||||||
61 | Registration Slideshow for vibes ____________________ Make a slideshow of fun pictures and potentially some light music that can be played on the TV in McShain, it is weird behind us and the room could use some light music | Blorke Reminder added by Nick | Martha | Lauren | 1 | ||||||||||||||||
62 | Check U haul reservations | LAUREN | Nick | Shreya/Blorke | 3 | 5/18/2026 | Done pending confirmation | ||||||||||||||
63 | Reserve airport shuttles | LAUREN | Nick | 1 | 5/22/2026 | Waiting on confirmed pricing | |||||||||||||||
64 | Reserve Sunday busses | Nick | Nick | 2 | 5/22/2026 | ||||||||||||||||
65 | Tracking System for Air Conditioning | Blake | Nick | Blorke | 15 | 5/22/2026 | |||||||||||||||
66 | Make new key tracking system / plan | Nick | Nick | 6 | 5/22/2026 | https://docs.google.com/spreadsheets/d/1V5ZRqP_aWM7MC2RxUJQGUNzM2ruZlZ7ZWrQwAzGeFVU/edit?gid=0#gid=0 | |||||||||||||||
67 | Plan for ADs / Directors to easy access to student info in SF | Nick | Nick | 7 | 5/22/2026 | Working on staff portal | |||||||||||||||
68 | What needs an airtag? New airtags/batteries | LAUREN | Nick | Blorke | 16 | 5/28/2026 | |||||||||||||||
69 | Night staff airport plan | Nick | Nick | 4 | 6/1/2026 | ||||||||||||||||
70 | Diana libetter terminal plan ____________________ DCA Terminal 2 is split in half: American Airlines on the North side, all others on the South side. At least one person takes only American. Assign staff member per airline. Assign shuttle by airline when in large groups. Assign UM's individually. 1 person can take 2 "other" airlines if they're smaller groups. At least 2 people should split 3 or more airlines. Try to keep 1 staff with less than 10-12 people at a time. Definitely less than 10 if it's multiple airlines. Contracted Shuttles can hold up to 12-13 people. | Blorke Reminder added by Nick | Nick | 5 | 6/1/2026 | ||||||||||||||||
71 | Travel forms all reviewed w tickets | Nick | Nick | 12 | 6/5/2026 | ~500 Done so far | |||||||||||||||
72 | Confirm airport team for both dorms and driver pick up/drop off locations | LAUREN | Nick | Lauren | 11 | 6/10/2026 | |||||||||||||||
73 | Draft travel schedules put together | Nick | Nick | 13 | 6/10/2026 | ||||||||||||||||
74 | Clear way of tracking people who are departing early ____________________ Add some sort of communciation to find people who are leaving early w/o telling us - Nick Confirm departure time/date/shuttle during check-in | Blorke Reminder added by Nick | Nick | 10 | 5/18/2026 | ||||||||||||||||
75 | Set up van gps trackers | Nick | Nick | 17 | 6/15/2026 | ||||||||||||||||
76 | Blog Plan | Blake | Nick | 14 | 6/15/2026 | Each program should have 1 person responsible for their blogs; nick will check in with this person at 8 pm every day to check on blog progress https://form.jotform.com/261335151887158 | |||||||||||||||
77 | early arrival date/late departure date reachout ____________________ Anyone who lists an early arrival date/late departure date, reach out to them closer to the program for more clarity if not provided already | Blorke Reminder added by Nick | Nick | 9 | 6/15/2026 | ||||||||||||||||
78 | Two Keys for all vans | Marshall | Nick | Blorke | 20 | 6/21/2026 | Summer | ||||||||||||||
79 | Key master for LXR | LAUREN | Nick | Lauren | 17 | 6/22/2026 | Summer | ||||||||||||||
80 | Organize airtag phones & make sure things are logged correctly it was not good last year | Nick | Nick | Blorke | 22 | 6/24/2026 | Summer | ||||||||||||||
81 | Where are scooters and carts parked? Who is charging and returning to spots if necessary | LAUREN | Nick | Marshall | 21 | 6/25/2026 | Summer | ||||||||||||||
82 | lockout chat for special key ____________________ A system to make sure we know who has the lockout key at all times | Blorke Reminder added by Nick | Nick | 23 | 6/25/2026 | Summer | |||||||||||||||
83 | Summer Anything that needs to be shipped, the babysitter will do ____________________ Anything that needs to be shipped, the babysitter will do. Spreadsheet/ jotform for tracking | Blorke Reminder added by Nick | Nick | On campus | 24 | - | Summer | ||||||||||||||
84 | Lost and Found form for students ____________________ Lost & Found form for students- report name & phone number, and missing item description in case it turns up in the lost & found | Blorke Reminder added by Nick | Nick | 8 | Made | https://form.jotform.com/261324787872064 | |||||||||||||||
85 | Get Epi Pens and Narcan | Nick | Nick | Marshall | Narcan ordered, epi pens not legal for us to have / administer an emergency stock | ||||||||||||||||
86 | Food test runs | LAUREN | On campus | ||||||||||||||||||
87 | get resevoir road entrance code | Blake | Raf | Team | |||||||||||||||||
88 | More damn bags for restaurants ____________________ Multiple times per week there is a small fire drill of the restaurants complaining asking for more bags for our food | Blorke Reminder added by Nick | Shreya | Nick | 1 | 5/18/2026 | og 5 bags per place, figure out how many more | https://docs.google.com/spreadsheets/d/1zqe2sfPMs6pyiESUngXJNLCJ8ag4j5PV6mXAJomCRUU/edit?gid=1582654291#gid=1582654291 | |||||||||||||
89 | Floor Theme Supplies purchased and planned | Blake | Shreya | Nick | 5 | 5/18/2026 | Not purchased, planned | https://docs.google.com/spreadsheets/d/1hdECnG31wxiuCgeVziZD4XK7qxty9nktfBCkt-JvHYY/edit?usp=sharing | |||||||||||||
90 | Premake list of medicine & medical tools ____________________ Premake list of medicine & medical tools (heart rate monitor for example), research it to confirm, & make sure all purchased with well more than enough before the summer. non drowsy bendril alternative | Blorke Reminder added by Nick | Shreya | Robin | 3 | 5/18/2026 | https://docs.google.com/spreadsheets/d/1mFp_n-95DOQA_sSM2rdtFNh9ykrJxsZvQd0LEPT5LsA/edit?gid=1466796314#gid=1466796314 | ||||||||||||||
91 | Create list of student needs for each dorms tooth brushes etc | Blake | Shreya | Team | 2 | 5/18/2026 | 2025 Master Inventory Sheet Summer 2025 | https://docs.google.com/spreadsheets/d/1mFp_n-95DOQA_sSM2rdtFNh9ykrJxsZvQd0LEPT5LsA/edit?gid=1466796314#gid=1466796314 | |||||||||||||
92 | Policy for stocking both dorms weekly and cleaning | LAUREN | Shreya/Bryson | Blorke | 4 | https://docs.google.com/document/d/141hDiOgS4m3NOc6hwPlaw-NJ_zRB0EKGTBa1apS3SRc/edit?usp=sharing | |||||||||||||||
93 | Where does trash go from LXR? | LAUREN | Shreya/Bryson | Blorke | 13 | https://docs.google.com/document/d/1VKdrN-2C3cnqSGP5vm51bjSs2Lg3es-EB9nqUK_nafw/edit?tab=t.00 | |||||||||||||||
94 | PARTY | Shreya | Shreya | https://docs.google.com/spreadsheets/d/1GL-Jpyxdnoz0Rat13PtUXK4bdXLqG5zQ5vxrJtqdUyY/edit?gid=1022757760#gid=1022757760 | |||||||||||||||||
95 | Food Supplies | Shreya | Shreya | https://docs.google.com/spreadsheets/d/1ZJhvCJsS0PhvnZQL7uyRkDdeM4OeOhzMmSy4wU9rpQg/edit?gid=138416575#gid=138416575 | |||||||||||||||||
96 | Always to do list for reference | Blake | Shreya/Bryson | Blorke/Nick | 12 | ||||||||||||||||
97 | Make a better Friday staff assignment system always messy | LAUREN | Shreya/Bryson | Blake/Lauren | 7 | ||||||||||||||||
98 | Best way to work with Blake for Saturday/Sunday assignments | LAUREN | Shreya/Bryson | Blake/Lauren | 8 | ||||||||||||||||
99 | Saturday night plan | LAUREN | Shreya/Bryson | Blorke | 9 | ||||||||||||||||
100 | Proper Friday party plan for LXR trasportation | LAUREN | Shreya/Bryson | Lauren | 10 | https://docs.google.com/document/d/1jv995jDXopSZVnVjrMd9pqIhN125EzPEen9i1MISKrA/edit?usp=sharing |