GRW_Checklist
 Share
The version of the browser you are using is no longer supported. Please upgrade to a supported browser.Dismiss

 
$
%
123
 
 
 
 
 
 
 
 
 
ABCD
1

GRW_Checklist
0/33 completed
2
3
Date
Categories
(Milestones)
Tasks
4
Usage Guidelines:
1. To use this sheet for your own purpose, Copy this sheet to your own Google drive account (Select from Menu, 'File'-> 'Make a Copy' ) or download this to your local drive.
2. Modify the Checklist items as appropriate for your purpose/need.
3. Fill in the appropriate dates in the 'Date' Column (Column 'B').
4. To add any additional checklist items, insert a row under appropriate 'Categories/Milestones' and fill in the items.
5. To strike out a checklist item (upon completion), fill in or enter 'x' (or any character ) in the first Column (Column 'A') of the selected checklist items.
6. Refer the web page "http://groups.geni.net/geni/wiki/GRW/GRW-Checklist" for the links to the e-mail drafts related to the checklist items.
5
General: Room Requirements
6
9/7Room RequirementsSeating
7
9/8Room RequirementsProjector and screen
8
9/9Room Requirements
Microphone for instructors connected to the room speakers. (Note:Preferably lapel microphone. Microphone on a podium is ok. No handheld microphone.)
9
Room RequirementsNetwork: Wired ethernet in front of room for instructor. Wireless for attendees.
10
Room RequirementsNetwork: Wireless for attendees.
11
Room RequirementsNetwork: Test the network for the event. (NotebSee the instructions in http://groups.geni.net/geni/wiki/HowTo/TestGENIEventNetwork)
12
Room RequirementsPower: Power at each table
13
Room RequirementsWhiteboard with markers (Optional)
14
Room RequirementsArrange Student / Staff Member for the Logistics.
15
As Early as Possible
16
As Early as Possible1. Rooms for tutorials (one with capacity of around 70 and another a with capacity around 50)
2. Space for demos /posters
17
As Early as PossibleFind keynote speaker
18
As Early as PossibleCreate flyer for the event
19
As Early as PossibleCreate Event registration web page/ google Form
20
As Early as PossibleCreate event website
(With information on the below items included:
1.Event description
2.Location, directions, parking info
3.Link to registration
4.Hotel info
5. Agenda)
21
As Early as PossibleEmail/distribute flyer to colleges/universities within respective region, local IEEE chapter, student chapters of ACM and IEEE.
22
As Early as PossibleEmail to GENI lists(GENI groups)
-geni-announce
-geni-users
-geni-educators
23
As Early as PossibleStart discussions with catering
24
As Early as Possible(If having a demos/posters session) Start soliciting posters/demos from local universities. Work presented does not have to be GENI related.
25
Before six weeks
26
Before six weeksDraft agenda based on preferences expressed in registration forms.
27
Before six weeksCheck with potential instructors if they are available
28
Before five weeks
29
Before five weeksTravel grants decisions done.
30
Before five weeksInform attendees if they have been accepted or not.
31
Before five weeks(If having a demos/posters session) Solicit from attendees and schools/organizations in the local area.
32
Before four weeks
33
Before four weeksFinalize agenda
34
Before four weeksInform the instructors, so that they can make the travel arrangements.
35
Before four weeksGather tutorial requirements from the instructors.
-Advance works needed by the attendees (e.g. tools installation)
-Resources required (# of VMs per attendee, etc.,)
-Printing requirements. Host's deadline for printing instructions, worksheets, etc.
36
Before four weeksCreate temp account
37
Before Two weeks
38
Before Two weeksSend advance work instructions (Portal account, tool installation, etc)
39
Before Two weeksSend links to the Google form where attendees indicate session preferences (if workshop has parallel tracks)
40
Before one week
41
Before one weekSend reminder about advance work
42
Before one weekInform GMOC and aggregate owners
43
Before one weekCreate GENI Project for event; add instructors
44
Before one weekCreate feedback form for attendees to complete at workshop
45
Few days Before
46
Few days BeforeEmail logistics information to the participants
Include information about
-Link to agenda
-Directions
-Parking
47
Few days BeforeBadges/name tags for participants
48
Few days BeforeSign-up sheets
49
Few days BeforePrint instructions and worksheets for tutorials
50
Few days BeforeSigns from parking lots to classrooms (if needed)
51
After the Event
52
After the EventSend Follow-up email to the attendees.
53
After the EventDelete any temp accounts 1.. Expire GENI project
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92
93
Loading...