Confluence Tasks Feature Comparison
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In ProgressSee http://jodiem.com.au/2012/10/04/fragmentation-of-task-functionality-in-confluence/
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CategoryFeatureWorkbox 4.3Tasklist MacroAd hoc WorkflowsAd hoc Canvas
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GeneralNotesNo user notification but could be used for a simple task list
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Documentationhttps://confluence.atlassian.com/display/DOC/Tasklist+Macrohttp://www.adhocworkflows.com/display/AWP/Ad+hoc+Workflows+Documentation+Home
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PagesDelete the page - what happens?Tasks deleted
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Task ListsMultiple Task Lists on the one pageYes, they are individual tasksYes - and drag and drop tasks between themNo as the task list is not on the page
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Task List can have a titleNo, but add a heading above the listYes
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Task Lists in TemplatesNo, but you can create a workflow that pre-populates tasks
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Task List doesn't have to clutter up the pageNo, it's on the pageNo, it's on the pageYes, a task list can be on a completely empty pageNo, it's on the page
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Customise the look of the tasklistNo, but it looks like the page content, so it's OKWidth only. It looks a bit tackyNo, but it's not on the page. Yes, a fair bit of customisation (using CSS added to the list)
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Show Completion Status of tasksIndividual Tasks checked offProgress Bar
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Add TasksTasks can be added without editing the pageNoYesAdd Task MenuYes
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Add Tasks whilst creating the pageYesYesNo. The document below says there is a task button in edit mode, but it's not there in 4.3
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http://www.adhocworkflows.com/display/public/AWP/Add+a+task
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Create a task with keyboard only?Yes, use [ then ] keyboard shortcutNoYes, but not assign
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Add a note to the task whilst creating itOnly as part of the taskOnly as part of the taskYesYes, if the list is set up first
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Add Tasks in CommentsNot Possible, but you can just @mention the user, and then they can add the task to their list. But then you can't see it. No
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https://jira.atlassian.com/browse/CONF-26784
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Add Attachments to TasksNot PossibleNo
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Page history added for each new taskYes, and generic comment added to the page alsoNo, but it's shown in the Activity list.
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Page links in tasksYes, as it's just text, but it may be confusing to users, as there is no difference in the look of the link text vs the look of the assigned user.Yes, using regular Wiki markup linksNo, but I don't think it's relevant, as the tasks are about the page they are on only
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Assign TasksAssign tasks to usersYes, @mention the user - this can be annoying as the mention can be anywhere within the task which makes your task list look messyYes, use the fieldYes, use the field. This is annoying as the field is not visible by default.
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Assign tasks to groupsNoYes, use the fieldNo
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Default AssigneeeNo, a task does not have to be assignedThe user creating the taskNo
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Assign tasks to multiple usersYes, by doing multiple @mentions. HOWEVER, the second user never sees this task in their workbox so this is useless and dangerouosNoNo. It looks like you can, but the second one just overwrites the first one
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https://jira.atlassian.com/browse/CONF-26786
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Reassign a task to another userYes, reassigning and unassigning notifications work wellYesYes
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Assign a due dateNoNoNo
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Sorting TasksSort by all fieldsNo sort possibleYesNo, only in the order they are added
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Drag and drop to reorderNot possible (cut and paste only. Notifications work well when moving tasks from one page to anohter)YesNo
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Task NotificationsNotification in WorkboxNotification icon in Workbox (Unless you assign the task to yourself)NoNo
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Task list in my profileNo, only in workboxNoYes
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My task list shows commentsYes, but you have to go to the comments boxNoYes, latest only
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Edit TasksAdd Notes to TasksYes, from the workbox onlyYes
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Notes are visible to everyoneNo, not visible for anyone except the person who created it. Yes
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History of all Notes keptNo, not at allYes, in the activity list.
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https://jira.atlassian.com/browse/CONF-26785
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Change priority of TasksNo for Tasks on the pageYes, drag and drop
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Ask a question on the task and have the task creator notifiedCan't do this just by commenting. The task creator, or anyone else does not see it. NoNo
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Edit a NoteYes, but again, only you will see itNoNo, the only time you can change the comment is to add a new comment on completion.
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Yes for personal tasks
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See TasksAll users can see the tasks on that pageYes, part of the pageYes, on the pageYes, very visible on the top of the page
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All task details are visible at first glanceYes, as it's all just part of the pageNo, you have to click the arrowNo, you have to click the arrows
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See other users TasksNot PossibleBrowse > Tasks Report
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https://jira.atlassian.com/browse/CONF-26615
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See Comments made on tasks by other peopleNot PossibleYes
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See that there is a comment on the taskNo, not even in workbox. You have to go to the comment box to see if there is a commentNo, you have to expand each item
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A user's tasks are shown in thier ProfileNoYes
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List of Tasks for more than one pageNot Possible
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https://jira.atlassian.com/browse/CONF-26688
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View Tasks on MobileYes, in the tasks view
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Reporting SuppliersYesYes
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http://wiki.customware.net/repository/display/AtlassianPlugins/Tasklist+Suppliers+Pluginhttp://www.adhocworkflows.com/display/AWP/Workflow+Supplier
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Complete TasksOne click completion of the task, without editing the pageYesYesYes
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Complete the task whilst editing the page?YesYes; during edit there is a task editor at the bottom of the page
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Page watcher notifiedBy default, they are emailed
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History saved noting the task was completed?Yes, saved in page history plus a generic comment saying Task Completed. Nothing about which task or any notification of which task is completeYes, plus a generic commentYes, in Activities
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Uncomplete a taskYesYesNo; because the workflow needs to be able to advance
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Can you rollback the page to show that the tasks were not completed?YesYesNo, always shown in Activity
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Add a comment whilst completingYes, in workbox, but again only you will see itNoYes
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Add a comment to a completed taskYes, in workbox, but again only you will see itNoNo!
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OtherReplace Email NotificationsNot Possible Yet
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https://jira.atlassian.com/browse/CONF-26672
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Overall RecommendationI would not use this yet. The inability to track comments is a big issue and goes against everything that Confluence is about by tracking things.
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More things to addNotifications
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Permissions
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Reporting
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