Notes for 2023/24 Planning meeting

	A	B	C	D	E	F	G	H	I	J	K	L	M	N	O	P	Q	T
1	Before	Captains Meeting	Before	Committee Meeting		To go in grand calendar plan	Summer projects	Socials meeting	Misc notes	Rota	Social Media	Rolls needed	Communications	Meetings	Metrics	Equipment	Boathouse development officer
2						Dates of PS to WS/MS transfer	Old erg room				Social media posts	Bumps chasing person (chasing corps and people who used to roll (Will Dunlop example), Laura Burton etc	Guide for emails (not using click here)	Date to review actions after meeting	LTR	Erg fixing	Katy to do corp crews
3	Captains minutes doc - update action log	Race dates	Existing people write down role descriptions	Trailering fee		Crew selection	Painting	SOPs	Get professional about it like the dutch club	Bumps party controllers	Social meida, hashtags, when to post for what	Erg fixer	Every email we need to send out		Members	Equipment issues reporting	Corp crews to Pimms in the paddocks
4	Chase up learn to row	Training camp dates	Review roles	St Eds charge	Cap/Coach	Races	Equipment room expansion/tidy	bar opening	Club training plans?	Bumps bar cleaner	Blog on website	Boat fixers	Communication with rowers/coxes/coaches/other groups		Spending on external repairs	FAQ - Help yourself - notes on how to do a footplate etc	Arm crew
5		Big event dates	Reach out to other people	Discus each role	Cap/Coach	Race entry	Clear/Tidy boatbay	Pasta evenings	Sculling organising			Rota supervisor	Ruducing spreadsheet sprawl		Number of outings		AZ crew
6		Coaches	Create committee minutes	Put everything in the calendar	Committee	Boathouse upgrades	Place for everything	Bar/event rotas	Setting PS goals						People in outings		TTP to keep going
7		Crew selection		Review summer projects	Committee	Blade painting	Blade rack upgrade	Bumps review	Signs to say when food etc served for bumps						Money from bar		Corp crews have to marshal
8	Old captains	PS <-> Race transfers			Committee	Boat maintenance	Fix door locks	Pimms	Remove crap from our signature						Money from food
9	New captains	Outing planning timings			Social/Committee	Social events	Upgrade bar	Captains dinner							Cash in the bank
10	Adam	Captains meetings (location, frequency, coaches?)			Social/Committee	Social buying/booking things	Lighting								Electricity usage
11		Lessons from last season				Outing planning timings	Cleaning videos/boxes/materials								Gas usage
12		Quick cover - Summer projects				Nines bumps washup	Server upgrade
13		Communications - WA/Email/Overload		Next year		Bumps committee washup	Extra hose & water points
14		Quick chat - committee postitions		Neat 5 years		Cox selection	Blade painting
15		If time:		Next 10 years		Capsize drill	Clean oven
16		Next year			Dave	Equipment group meetings (planning new equipment)	Bike parking Kimberly Road, Atherton Road
17		Neat 5 years				Captains meetings	Bike Parking behind CRA				Comms	Kit	Website	People next year	Improvements	Bumps
18		Next 10 years				Directors meetings					Which whats app groups	Kit days	What to update		VAT registered	Bumps note - when to invite corp crews
19		Building depth in all squads				Trailering					How to communicate	colours	General engquiries	Cisco for something	Marine insurance	Bumps note - one person to find crews during the year
20		Bumps notes				Coaches meetings					Reduce whatsapp stuff	Racing in nines colours	Learn to row form	Henry socials	Building insurance cost	Set bumps early, esp progression
21						Child protection courses			Tennis balls		More sychronise stuff	Other items in stock		Lottie socials	New building	bar open in run up to bumps (3-4 weeks)
22						Hack days						What to wear for bumps		abbey socials
23						Erg maintenance			Committee roles				Things we hire			Set crew coordinators as one club
24						CRA meetings			Committee handover notes		Juniors		Room			Email out bumps details as one
25						BR coaching courses					Safe guarding		Tables		Socials
26						Wearing Kit days					Meetings with Laura and Pere		Ice maker		Talent night	Invite other business for bumps
27						Rigging lessons					Junior council	Sustainability	Boats			Push out days - weeks ahead of time
28						Sculling courses					Junior captain	Energy use	Make a schedule of charges			Bar/food included in main marshal sheet
29						Club survey					Engage parents	Solar panels				Our own marshalling meeting
30						LTR open days					Parents list	Using Barclays				Rubbish clearing/ bar clearing during
31						Trailering							Sponsorship			Bar stocking suring
32						Kit orders					Meetings		Sponsor a set of blades			Rubbish clearing afterwards
33						LTR sessions					New venue for captains	Equipment meetings				Invite neighbours
34						Coxing workshops					What to dicuss in each one	have some
35						Coaching workshops						Get the plan in order
36						BR meetings (regional)							Coxing
37						Big club meeting, twice a year, before end of season (so we can make changes)					Bumps committee		Discipline getting boats in and out
38						Sort out boat lights					Less BPs	Masters	Washing inside and out every time
39						Maintenance days					Marshalling meeting	Where is it going	Washing and putting blades away
40						Committee change over dates					Quit	Recruitment stuff	Tennis balls
41						Every email we need to send out							More tennis balls
42						Missives					Goals		Boat washing
43						Date for dinner and dance					Aims for the year - LTR etc	Finances	Go go go
44						BBBBQ						Putting in budgets for events etc	Checking they can get a boat out					(-:
45						St Eds meetings (or they go to committee)						Talk to finances committee about event planning
46						Alumni meetings						No surprises
47						Parents meetings
48						Junior meeting						Event
49						Emails from social team about events						SOPs
50						Posters about months events from social team						Updating sops
51					Socials	Social meetings
52						Junior admin meeting
53						Pre-season club meeting
54						Corp days
55						Social media/website updates
56						Bridge pub trips/Ely camping trip
57						Change committee email addresses
58						Post bumps team (keep things ticking)
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60
61
62						Bumps items
63						Inform people of bumps dates
64						Tell people not to race with anyone else
65						Tell them again
66						Invite corp crews/ask club to invite corp crews
67						Start to approach all returners
68						Set bumps crews (M/W/PS)
69						Bar open in run up to bumps (returners etc)
70						Push out days - weeks ahead of time
71						Pre bumps scrub down
72						Pre bumps boat fixing
73						Invite neighbours
74						Our own marshalling meeting
75						CRA Marshalling meeting
76						Rubbish clearing
77						Post bumps boathouse tidy
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79
80
81
82						Boathouse
83						Regular washing of the compressor
84						Fire alarm testing
85						Fire extinguisher checking
86						Electrical testing
87						Honours boards
88						Test RCDs
89						Place for flags to hang up
90						New LTR banner
91						Boathouse rebuild
92						Boathouse refurb
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95
96
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100