HAAAA 2014 Summit Volunteer Sign-Up
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EventNameOrganizationEmailCell PhoneNotes (2010 Notes in Gray Italics)
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Attention Volunteers: Please add your name and contact information in any of the highlighted slots marked as [Open].
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Friday, October 24
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Attendee Packet Assembly & Volunteer Meeting
HAAAA CoordinatorsALL volunteers requested to stop by Friday afternoon to review assignments, help assemble registration materials. All Summit Committee members will also be present
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Time: 3:00pm1. Alex LeeHAAAAalexjosephlee@gmail.com954-740-0799
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Location: Knafel Center (Radcliffe Yard)2. Richard Soo HooHAAAARichSoohoo@aol.com978-470-2293
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3. Michelle ChenHAAAAmichchen@post.harvard.eduTBU
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Asian-American Admissions DiscussionHAAAA Coordinatorsput signs up as needed outside and inside; quick welcome to audience and introduce admissions officer; Please keep track of who shows and final count.
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Event Time: 1:30pm-2:45 pm1. Margaret ChinHAAAAmargaretmchin@gmail.com917-741-7504
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Volunteer Time: 1:15pm-3:00pm2. Hye-Won Choi - to work with volunteersHAAAAhchoi2005@gmail.com914-584-5658
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Location: Admissions Office Conference Room
Student Volunteers (in addition to the student panelists)
one student host should be outside building to direct folks in, as it may be an unfamiliar place for some families; one at the front of the room checking attendance sheet. (people will not have badges by then)
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THESE VOLUNTEERS HAVE BEEN CONTACTED1. Jiunn SongHMS APAMSAjiunn_song@hms.harvard.edu949-330-0030
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2. Jane Limylim@college.harvard.edu 551-208-6841
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3. Songyu ZhuHGSEsoz462@mail.harvard.edu310-779-2166
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Opening Reception and RegistrationHAAAA Coordinators - Receptioncheck sound system by 5 pm; make sure set-up is in place; place directional signs outside and inside; get band in place, identify and keep track of VIPs and tell them to come to front when program begins. COUNT ATTENDANCE.
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Event Time: 5:30pm-8:00pm1. Jinhee Kim (to place volunteers)HAAAAjinhee@gmail.com808-333-9964place student hosts at entrance and key points; monitor flow at desks; redeploy volunteers as needed; COUNT PEAK ATTENDANCE.
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Volunteer Time: 5:00pm-8:30pm2. Jeannie Park (to identify and greet VIPs)HAAAAparkjeannie@gmail.com917-690-8977
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Location: Knafel Center (Radcliffe Yard) 3. Hye-Won Choi (to greet speakers)HAAAAhchoi2005@gmail.com914-584-5658
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THESE VOLUNTEERS HAVE BEEN CONTACTED4. Margaret Chin (to identify and great VIPs)HAAAAmargaretmchin@gmail.com917-741-7504
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HAAAA Coordinators - Registrationwill need help packing up and possibly moving materials afterward to Science Center
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1. Alex LeeHAAAAalexjosephlee@gmail.com954-740-0799
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2. Richard Soo HooHAAAARichSoohoo@aol.com978-470-2293
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Student Volunteers
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1. Dasol Shindasolshin@college.harvard.edu323-916-1808
check in with volunteer coordinator. one greeter outside building, one inside on ground floor; one at the glass doors of the gym directing people to the check-in table. others at tables.
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2. Ben OhnoAAA
benjaminohno@college.harvard.edu
904-607-2070
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3. [Open]
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4. Frances DingHHKS
francesding@college.harvard.edu
615-594-1966
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5. Jessica Yamada
jessicayamada@college.harvard.edu
781-626-3759
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6. Jenny Fungjennyfung@college.harvard.edu347-860-2898
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7. Amanda Zhang
amandazhang@college.harvard.edu
312-659-0942
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8. Zhenru WuHKSzhenru_wu@hks15.harvard.edu617-999-8182
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9. Christine JooHGSEchristine_joo@mail.harvard.edu617-650-6094
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10. Jiwon LeeHGSEJiwon_lee@mail.harvard.edu949-355-5822
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Summit After HoursHAAAA CoordinatorsCheng to meet grad students to purchase ice and then set up.
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Event Time: 10 pm - 12 midnight1. Cheng GaoHAAAAcheng1553@gmail.comTBU
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Volunteer Time: 9:30 pm - 12:30 am2. Cuimei ZhangGSEmei.zcm@gmail.com6178006118
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Location: Mitchell Dong's Home. Address to be emailed.
Student Volunteersset-up, clean-up, keep things tidy throughout
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[grad students to handle alcohol!]1. Julia Qinjiugeqin@college.harvard.edu6509655618
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THESE VOLUNTEERS HAVE BEEN CONTACTED2. Vincent Liyili@college.harvard.edu6262781783
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3. Melinda WangHCJImwang01@college.harvard.edu6176805363
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4. Edna Wangbfwang@college.harvard.edu6786227690
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5. Kailin WengGSASkweng89@gmail.com4132107393
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6. Minqing WangGSEmiw232@mail.harvard.edu617-631-7068
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7. Wanwan WengGSEwaw602@mail.harvard.edu6177757162
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8. Cong WangGSDyikou123@gmail.com8572538161
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Saturday, October 25
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RegistrationHAAAA Coordinators - Registrationset up in Science Center Lobby at 7:15. Need banner. Signs. Pens. Laptop. Tape
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Event Time: 8:00am-5:30pm1. Alex Lee (7:15 set-up)HAAAAalexjosephlee@gmail.com954-740-0799
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Volunteer Times: 8:00am-11:30am, 2:30pm-6:00pm2. Richard Soo HooHAAAARichSoohoo@aol.com978-470-2293
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Location: Knafel Center (Radcliffe Yard)
3. Jinhee will come around 9:00 to check and set up for plenary
HAAAAjinhee@gmail.com808-333-9964Jinhee -- set up easels for plenary. banner on table.
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Alumni Association (HAA) Volunteers[Sean--these are the timeslots HAA agreed to with Alex. They will provide up to three/slot]
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1. Lauren Brodsky (7:30-12:30)HAAlauren_brodsky@harvard.eduTBU
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2. Sara Graham (7:30-12:30)HAAsara_graham@harvard.eduTBU
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3. Sandy Gelinas (7:30-12:30)HAAsandra_gelinas@harvard.eduTBU
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4. Joslyn Evans (12:30-5:30)HAAjoslyn_evans@harvard.eduTBU
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5. Amanda King (12:30-5:30)HAAamanda_king@harvard.eduTBU
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Student Volunteers - 8:00am-11:30am
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1. [Open]
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2. [Open]
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Student Volunteers - 2:30pm-6:00pm
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1. [Open]
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2. [Open]
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Networking BreakfastHAAAA Coordinatorsalex/ arrives by 8:00 to label tables. Networking hosts should arrive at 8:00. Get a COUNT at peak. bring table labels. signs.
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Event Time: 8:00-9:40am1. Alex's designee will have the table labelsHAAAAalexjosephlee@gmail.com954-740-0799
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Volunteer Time: 7:55am-9:45am2. Jinhee Ahn Kim to place volunteersHAAAAjinhee@gmail.com808-333-9964
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Location: Knafel Center (Radcliffe Yard) 3. Hye-Won Choi to greet and place hostsHAAAAhchoi2005@gmail.com914-584-5658call time, and get people moving to SC
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Student VolunteersOne outside Knafel. Two upstairs checking badges.
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THESE VOLUNTEERS HAVE BEEN CONTACTED1. Julia Qinjiugeqin@college.harvard.edu6509655618
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2. Michelle Xiemichellexie@college.harvard.edu8582482167
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3. [Open]
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Opening Plenary: ChangemakersHAAAA Coordinators
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Event Time: 10:00am-11:25 am1. Sophia LaiHAAAAsophia.lai@gmail.com510-842-7498
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Volunteer Time: 9:45am-11:40 am2. Su GaoHAAAAjsgao88@gmail.com440-832-1298
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Location: Science Center Hall C3. Jinhee KimHAAAAjinhee@gmail.com808-333-9964
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THESE VOLUNTEERS HAVE BEEN CONTACTED4. Sharon KimHAAAA/APALSAskim@jd16.law.harvard.eduTBU
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Student Volunteers
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1. Emily Daviesedavies@college.harvard.edu6073331726Volunteers at SC Entry. at each door to the Hall.
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2. Hanna OtaniACEhao059@mail.harvard.edu6174178951
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3. June ImHGSEjei041@mail.harvard.edu7193608526
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4. Ivy (Da Woon) LeeHGSEdal100@mail.harvard.edu7148836691
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Gala LuncheonHAAAA Coordinators
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Event Time: 11:45am-1:30pm1. Hye-Won Choi - bookseller and hotelHAAAAhchoi2005@gmail.com914-584-5658Hye-Won dealing with bookseller; Hotel staff. Jinhee dealing with speaker & VIPs. Mitchell & James: Run-through at 11:00 a.m.
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Volunteer Time: 11:30am-1:45pm2. Jeannie Park- volunteersHAAAAparkjeannie@gmail.com917-690-8977Get there by 11:15; put up signs; sound check; table cards for any reserved spaces; KEEP TIME.
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Location: Charles Hotel Ballroom, 3rd FloorStudent VolunteersPlace volunteers. Monitor flow; direct anyone without tag back over to registration; monitor waiting line;
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THESE VOLUNTEERS HAVE BEEN CONTACTED1. April KimAACFAprilkim@college.harvard.eduTBU
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2. Vivian ChanAACFvivianchan@college.harvard.eduTBU
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3. Julia QinTBUjiugeqin@college.harvard.edu6509655618
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4. Rugsit KananTBU
rugsitkanan@college.harvard.edu
6175990419
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Panel Session 1A: Reimagining EducationHAAAA CoordinatorsSophia, Nelson. Get there by 1:15. Sound checks in both rooms; place panelist chairs (might want to do that before lunch); possibly tape off back of Emerson 105 so people sit toward front; help greet speakers; KEEP TIME; COUNT & RECORD ATTENDANCE; announce next sessions and locations.
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Event Time: 1:45pm-3:00pm1. Marina LeeHAAAAmarinalee@cogitaeducation.com215-833-3502
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Volunteer Time: 1:30pm-3:15pm2. Seng-Dao KeoHAAAAsey612@mail.harvard.edu617-821-4459Panel Coordinators--get there at least 20-30 minutes ahead of time; arrange chairs; place panelist namecards, gifts, waters.
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Location: Science Center Hall AStudent Volunteers
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