Copy specific information

	A	B	C	D	E
1	CATEGORY	SUB-CATEGORY	INCLUDE?	PROPOSED LANGUAGE	WORKFLOW CONSIDERATIONS

2	Document Link: https://s.si.edu/BHLcopyspecific		EXAMPLES ==>	https://www.biodiversitylibrary.org/bibliography/7333#/summary	https://www.biodiversitylibrary.org/bibliography/156919#/summary
3	Copy specific information applies at the ITEM (not title or page) level. If the same notes apply to a set of items, the same metadata should be entered for each item of the set. Data Sources for Copy specific information Include: 1. LOCAL NOTES from MARC 59Xs 2. LOCAL NOTES from library HOLDINGS [records] 3. Do NOT include information from MARC NOTES fields that apply to all copies 4. When in doubt, consult with your Cataloging Dept. for pertinent copy specific information			It is strongly recommended that you use the standardized language proposed below	* Copy specific information is especially important for special collections / rare materials.
4	SHELVING LOCATION		NO	--	* Generally speaking, your local cataloging department is responsible for adding copy specific information to local notes or library holdings data.
5	CALL NUMBER		NO	--
6	COPY NUMBER		NO	--
7	BINDING	In general	NO	--
8	BINDING	Identifiable to owner	YES	Binding: Armorial [name].
9	HOUSING		NO	--
10	CONDITION		NO	--
11	WRAPPERS		YES	Original printed wrappers.
12	INCOMPLETE	PIECES/PARTS/NOS.:	YES	Incomplete copy, lacks [choose term to best describe]: [specify].
13	INCOMPLETE	PAGES: Include title page, roman-numeralled prelims, etc.	YES	Incomplete, lacks pages: [specify].
14	INCOMPLETE	PLATES: Include engraved title page, portrait, frontispiece, etc.	YES	Incomplete, lacks plates: [specify].
15	INCOMPLETE	MAP(S)	YES	Incomplete, lacks map(s): [specify, title]
16	PROVENANCE	INSCRIPTIONS by author or important person	YES	Inscribed by/to: [name].
17	PROVENANCE	SIGNATURES: of author or significant owner	YES	Signature: [name].
18	PROVENANCE	BOOKPLATES: of significant owner or prior institution	YES	Bookplate: [name].
19	PROVENANCE	PRIOR PROP. STAMPS: of person or prior institution	YES	Property stamp: [name].
20	ANNOTATED	ANNOTATIONS by unknown source(s)	YES	Annotations.
21	ANNOTATED	ANNOTATIONS by known source(s)	YES	Annotations by: [name].
22	ANNOTATED	INTER-LEAVED includes annotations by unknown source(s)	YES	Inter-leaved with annotations.
23	ANNOTATED	INTER-LEAVED includes annotations by known source(s)	YES	Inter-leaved w/ annotations by: [name].
24	VARIANTS	EDITION FORMAT: folio / quarto, large-paper, etc.	YES	Edition format: [specify].
25	VARIANTS	WITHIN EDITION: Issue	YES	Within the edition: [specify] Issue.
26	VARIANTS	WITHIN EDITION: State	YES	Within the edition: [specify] State.
27	VARIANTS	WITHIN EDITION: Printing	YES	Within the edition: [specify] Printing.
28	VARIANTS	TYPE-SETTING	YES	Variant type-setting: [specify page].
29	VARIANTS	COLORED/UNCOL’D	YES	The plates are [col’d / uncol’d].
30	VARIANTS	CANCELS	YES	Cancels: [specify page(s) ].
31	SOPHISTICATED	SUBSTITUTIONS	YES	Substitutions: [specify pg, plate]
32	SOPHISTICATED	PHOTOCOPY REPLACEMENTS	YES	Photocopy replacements: [specify p, pl.]
33	ADDITIONS: Only if included in scan	MANUSCRIPT	YES
34	ADDITIONS: Only if included in scan	TYPESCRIPT	YES
35	ADDITIONS: Only if included in scan	TIP-INS	YES
36	ADDITIONS: Only if included in scan	PUBL’D MATERIAL	YES
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