MAC Volunteer Spreadsheet

	A	B	C	D	E	F	G	H	I	J	K	L	M	N	O	P	Q	R	S	T	U	V	W	X	Y	Z
1	Position Name	Functional Area	Time and Work Commitment	Term	Appointed (by President unless noted) or Elected	Renewable Term (Limited to one additional term unless otherwise noted)	Essential Duties	Can be done virtually	Spring Council Meeting	Annual Meeting	Members Meeting	Fall Council Meeting	Symposium	Professional Benefits	January	February	March	April (Assumes an April Annual Meeting)	May	June	July	August	September	October (Assumes an October Symposium)	November	December

2	Archie Motley Scholarship Committee Chair	MEMBERSHIP. AWARDS	3 - MEDIUM	Two years	Appointed	Yes	Actively promotes the call for applicants. Reviews applications and selects annual winners of Motley Scholarship.	Yes	Report Submitted			Report Submitted		Human Resources		*	**	**
3	Archie Motley Scholarship Committee Members	MEMBERSHIP. AWARDS	4 - LOW	Two years	Four Members - Appointed by Chair	Yes	Actively promotes the call for applicants. Reviews applications and selects annual winners of Motley Scholarship.	Yes						Human Resources		*	**	**
4	Archival Issues Editorial Board Chair	COMMUNICATIONS	2 - HIGH	Two years	Chair - Appointed by Previous Chair.	Chair - One renewal. Other members - Two renewals	Solicits, reviews, and selects articles for publication in Archival Issues with editorial board. Coordinates with professional copy editor and graphic designer to produce each issue. Organizes ad hoc committee that selects and presents winners of author awards. Contributes regular update columns to the MAC Newsletter.	Yes	Report Submitted			Report Submitted		Professional Writing	*	*	*	*	*	*	*	*	*	*	*	*
5	Archival Issues Editorial Board Members	COMMUNICATIONS	3 - MEDIUM	Two years	Five to Seven Members - Appointed by Chair	Two renewals	Solicits, reviews and selects articles for publication in Archival Issues.	Yes						Professional Writing	*	*	*	*	*	*	*	*	*	*	*	*
6	Council	ADMINISTRATION	4 - LOW	Three years	Elected	No	Advises officers on MAC business. Creates policy. Serves as liaison to different committees.	No	Attends Physically	Attends Physically	Attends Physically	Attends Virtually		Leadership	*	*	*	**	*	*	*	*	*	**	*	*
7	Development Coordinator	ADMINISTRATION	3 - MEDIUM	Two years	Appointed	Yes	Oversees long term as well as meeting specific fundraising	Yes	Report Submitted			Report Submitted		Fundraising. Sales	**	**	**	**	*	*	*	**	**	**	*	*
8	Education Committee Chair	MEETINGS	3 - MEDIUM	Two years	Chairs (frequently two) - Appointed by President.	Yes	Organizes meeting workshops and special focus sessions at MAC Meetings.	No	Reports and Attends Portion Physically	Attends Physically				Leadership. Meeting Planning	**	**	***	***	*	*	*	*	*	**	**	**
9	Education Committee Members	MEETINGS	4 - LOW	Two years	Five Members - Appointed by Chair(s)	Yes	Organizes meeting workshops and special focus sessions at MAC Meetings.	Yes		Attends Physically				Meeting Planning	**	**	***	***	*	*	*	*	*	**	**	**
10	Ethics and Inclusion Committee (EIC) Chair	ADMINISTRATION	3 - MEDIUM	Two years	Appointed	Yes	Promotes Diversity, Equity and Inclusion within MAC. Oversees Code of Content complaint process	No	Report Submitted	Attends Physically				DEI Skills. Human Resources	*	*	*	**	*	*	*	*	*	*	*	*
11	Ethics and Inclusion Committee (EIC) Members.	ADMINISTRATION	4 - LOW	Two years	Appointed	Yes	Promotes Diversity, Equity and Inclusion within MAC. Oversees Code of Content complaint process	No		Attends Physically				DEI Skills. Human Resources	*	*	*	**	*	*	*	*	*	*	*	*
12	Financial Advisory Committee Chair	ADMINISTRATION	3 - MEDIUM	Two years	Elected. Treasurer - Ex officio	Yes	Collects advice from members on all financial matters.	Yes	Reports and Attends Physically	Reports and Attends Physically	Reports and Attends Physically	Reports and Attends Virtually		Organizational Financial Literacy	*	*	*	*	*	*	*	*	**	*	*	*
13	Financial Advisory Committee Members	ADMINISTRATION	4 - LOW	Two years	Appointed	Yes - Unlimited	Provide advice to treasurer on all financial matters.	Yes						Organizational Financial Literacy	*	*	*	*	*	*	*	*	**	*	*	*
14	Local Arrangements Co-Chairs	MEETINGS	2 - HIGH	18 months (typically)	Appointed	No	Oversees all development and implementation of annual meeting space and guest needs including overseeing budget, meeting fundraising, promotion and working with association management staff on all aspects of meeting logistical planning. Finds and hires Plenary speaker. Prepares all relevant text for the official program. Writes multiple promotional articles for newsletters. Must be available during entire meeting as hosts.	No	Reports and Attends Portion Physically	Attends Physically	Reports and Attends Physically	Reports and Attends Portion Virtually		Leadership. Event Planning. Budgeting. Contracts. Fundraising. Marketing. Public Writing	**	**	**	****	***	**	**	**	***	***	***	**
15	Local Arrangements Committee Members	MEETINGS	3 - MEDIUM	18 months (typically)	Appointed	No	Assists in the development and implementation of annual meeting events, including tours, social events and fundraising. Attends tours as chaperones. Develops promotional and informational content.	No		Attends Physically				Leadership. Event Planning. Marketing. Public Writing	**	**	**	****	*	*	*	*	**	**	**	**
16	Louisa Bowen Memorial Scholarship Committee Chair	MEMBERSHIP. AWARDS	3 - MEDIUM	Two years	Chair - Appointed by President	Yes	Reviews applications and selects annual winner of Bowen scholarship.	Yes	Report Submitted			Report Submitted		Human Resources	*	*	**	*	*	*	*	*	*	*	*	*
17	Louisa Bowen Memorial Scholarship Committee Members	MEMBERSHIP. AWARDS	4 - LOW	Two years	Members - Appointed by Chair	Yes	Reviews applications and selects annual winner of Bowen scholarship.	Yes	Report Submitted					Human Resources	*	*	**	*	*	*						*
18	MAC Pal	MEETINGS	5 - LOWEST	One meeting	Volunteer	Yes - Unlimited	Mentor first time attendees on MAC Meetings. Attends MAC Pals and all other social events.	No		Attends Physically				Interpersonal Skills				*
19	Mark Greene Award Committee Chair	MEMBERSHIP. AWARDS	3 - MEDIUM	Two years	Appointed	Yes	Reviews applications and selects annual winners of Emeritus scholarship.	Yes	Report Submitted					Human Resources		*	**	**
20	Mark Greene Award Committee Members	MEMBERSHIP. AWARDS	4 - LOW	Two years	Three Members - Appointed by Chair	Yes	Reviews applications and selects annual winners of Emeritus scholarship.	Yes	Report Submitted					Human Resources		*	**	**
21	Membership Committee Chair	MEMBERSHIP	2 - HIGH	Two years	Appointed at Annual Meeting	Yes	Manages membership promotion and retention efforts. Chairs and appoints members of the committee. Solicits nominations for MAC Emeritus Member Award. Editor of People and Post section of newsletter.	Yes - With Meeting Alternate	Report Submitted	Attends Physically				Leadership. Human Relations	***	**	**	***	*	*	*	*	*	**	**	**
22	Membership Committee Members/State Representatives	MEMBERSHIP. AWARDS	4 - LOW	Three years	Appointed	Yes - Unlimited	As a member, assists Membership Committee chair with the promotion and retention of MAC Members. Services a local contact for individuals with questions. Assists Chair in selection of MAC Emeritus Member Award.	Yes						Leadership. Interpersonal Skills	*	*	*	*	*	*	*	*	*	*	*	*
23	Newsletter Editor	COMMUNICATIONS	2 - HIGH	Two years	Appointed at Annual Meeting	Yes	Oversees the development and layout of the MAC Newsletter, coordinating with copy editor, graphic designer, and Editorial Board members. Chairs the Newsletter Editorial Board.	Yes	Report Submitted			Report Submitted		Public writing. Publication Layout. Leadership	**	***	*	**	***	*	**	***	*	**	***	*
24	Newsletter Editorial Board Members	COMMUNICATIONS	3 - MEDIUM	Three years (for non-ex officio members)	Non-ex officio members are appointed	Yes	Collect, review, write and edit information for publication in the MAC Newsletter	Yes						Public Writing	**	***	*	**	***	*	**	***	*	**	***	*
25	Nominating Committee Chair	ADMINISTRATION	3 - MEDIUM	One year	Chair - Appointed	No	Identify appropriate individuals to stand for election to offices	Yes	Report Submitted			Report Submitted		Leadership. Human Resources	**	**	**	*	*	*	*	*	**	**	*	*
26	Nominating Committee Members	ADMINISTRATION	4 - LOW	One year	Two members - Elected	No	Identify appropriate individuals to stand for election to offices	Yes						Leadership. Human Resources.	*	*	**	*	*	*	*	*	**	**	*	*
27	President	ADMINISTRATION	1 - HIGHEST	Two years	Elected	No	Chief executive officer of organizations. Appoints most positions. Reviews contracts. Presides over meetings. Sets strategic priorities.	No	Reports and Attends Physically	Attends Physically	Reports and Attends Physically	Reports and Attends Virtually	Reports and Attends Physically	Leadership. Human Resources. Parliamentary Procedures. Public writing. Contracts. Organization Financial Literacy. Public Speaking	**	**	**	***	**	**	**	**	**	***	**	**
28	Program Committee Co-Chairs	MEETINGS	2 - HIGH	18 months (typically)	Appointed	No	Oversees all development and implementation of the annual meeting's program including the management of the call for and subsequent reviews of session proposals. Schedules sessions and prepares all relevant text for the official program as well as mobile app variants. Must be available during entire meeting as hosts.	No	Reports and Attends Portion Physically	Attends Physically	Reports and Attends Physically	Reports and Attends Portion Virtually		Leadership. Human Resources. Event Planning. Marketing. Public Writing	**	**	**	****	***	*	*	**	***	**	*	*
29	Program Committee Members	MEETINGS	3 - MEDIUM	18 months (typically)	Appointed	No	Assists in the review and shepherding of concurrent sessions at Annual Meeting. Attends individual sessions as staff.	No		Attends Physically				Leadership. Event Planning. Human Resources. Public Writing	*	*	**	****	*	*	*	**	***	**	*	*
30	Public Information Officer (PIO)	COMMUNICATIONS	3 - MEDIUM	Two years	Appointed	Yes	Writing and soliciting newsletter and social media content promoting MAC activities. Photographing events. Coordinating the publicity efforts of others. Communicating with the membership.	Yes - With Meeting Alternate	Report Submitted	Attends Physically or is represented by a designated alternate	Attends Physically	Report Submitted		Public writing. Marketing. Leadership	**	*	*	**	***	*	*	*	**	***	*	*
31	Publications Coordinator	COMMUNICATIONS	4 - LOW	Up to three years, serves Council term concurrently	Appointed from sitting Council Members	No	Serves as intermediary among editors and committees of the newsletter and Archival Issues, copy editors and layout artists	Yes	Reports and Attends Physically	Attends Physically	Attends Physically	Attends Virtually		Leadership	*	*	*	*	*	*	*	*	*	*	*	*
32	Secretary	ADMINISTRATION	2 - HIGH	Two years	Elected	Yes	Takes minutes of all Council and Members meetings. Prepares digests for Newsletter publication. Maintains official records of the organization	No	Reports and Attends Physically	Reports and Attends Physically	Reports and Attends Physically	Reports and Attends Virtually		Leadership. Record Keeping. Parliamentary Procedure	*	*	*	***	***	*	*	*	*	***	*	*
33	Symposium Committee Co-chairs	MEETINGS	2 - HIGH	18 months (typically)	Appointed	No	Oversees all development and implementation of a Symposium Including curtatin program content, identifying all speakers, working with association management staff on securing space and guest needs including overseeing budget, meeting fundraising, promotion. Prepares all relevant text for the official program. Writes promotional article for newsletters. Must be available during entire Symposium as hosts.	No	Reports and Attends Portion Physically	Attends Physically	Reports and Attends Physically	Reports and Attends Portion Virtually	Attends Physically	Leadership. Event Planning. Human Resources. Budgeting. Contracts. Fundraising. Marketing. Public Writing	*	*	*	**	**	***	**	**	***	****	**	*
34	Symposium Committee Members	MEETINGS	3 - MEDIUM	12- 18 months (typically)	Appointed	No	Assists in the development and implementation of a Symposium including curtain program content, meeting fundraising, and promotion. Some members will be present at the meeting as volunteers or group leaders.	Yes						Event Planning.Fundraising. Marketing	*		*	*	*	*	*	**	***	****
35	Teller Committee Members	ADMINISTRATION	4 - LOW	Two years	Appointed	Yes	Tabulates legal votes cast in MAC elections.	Yes	Report Submitted			Report Submitted		Leadership		**
36	Treasurer	ADMINISTRATION	2 - HIGH	Two years	Elected	Yes	Creates and monitors MAC's budget and oversees bookkeeping. completes tax and financial documents.	No	Reports and Attends Physically	Reports and Attends Physically	Reports and Attends Physically	Reports and Attends Virtually		Leadership. Records Keeping. Organization Financial Literacy. Budgeting	***	*	**	***	***	*	*	*	**	***	**	*
37	Vendor Coordinator	ADMINISTRATION	3 - MEDIUM	Two years	Appointed	Yes	Solicits and manages advertising and meeting exhibitor	Yes - With Meeting Alternate	Reports and Attends Portion Physically or is Represented by a Designated Alternate	Attends Physically or is represented by a designated alternate		Reports and Attends Virtually		Leadership. Sales	**	***	**	***					*	*	*	*
38	Vice President	ADMINISTRATION. MEETINGS	1 - HIGHEST	Two years	Elected	No	Advises and coordinates all aspects of meeting planning and execution. Meets regularly with program, local arrangement and symposium committees. Assists President with other duties as assigned. Writes column for newsletter.	No	Reports and Attends Physically	Attends Physically	Reports and Attends Physically	Reports and Attends Virtually	Reports and Attends Physically	Leadership. Event planning. Contracts. Budgeting. Public Writing	**	***	***	***	**	*	*	**	***	***	**	*
39	Volunteer Coordinator	ADMINISTRATION	3 - MEDIUM	Two years	Appointed	Yes	Solicits and identifies volunteers for vacant positions.	Yes	Report Submitted			Report Submitted		Leadership. Interpersonal Skills	*	*	**	**	*	*	*	*	*	*	*	*
40	Webmaster	COMMUNICATIONS	4 - LOW	Two years	Appointed	??	Maintaining the MAC Website	Yes	Report Submitted			Report Submitted		Public writing. Content Management System Skills	**	**	**	**	**	*	*	*	*	*	*	*
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