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Form 1 - ANNUAL PHYSICAL AND FINANCIAL PLAN - (FY 2021)
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Division: AFMD
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Section: Management Section
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FunctionCodeKey ActivitiesPerformance IndicatorAnnual Physical TargetsSupplies and MaterialsCommunication ExpensesProfessional ServicesOther Maintenance & Operating Expenses TOTAL REMARKS
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1st2nd3rd4thTotal Office Supplies Semi-Expendable Furnitures, Fixtures & Books Other Supplies Expenses Telephone (Mobile) Telephone (Landline) Internet Connection Consultancy Services Representation Expenses Rent - Motor Vehicle Donations Other MOOE
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Develop plan and program relative to management improvement1. Facilitate implementation of plans and programs relative to management improvementNo. of developed Plan and Program submitted to Chief, AFMD every last Friday of January of each year11 -
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Maintain an updated and reliable agency organizational structure, systems and procedures and other operations manuals2. Periodic Review and Evaluation of PCAF QMS, and Assessment of Administrative Policies and internal control systemNo. of Methods, systems, procedures, guidelines and policies submitted the recommendation for improvement per approved plan and program233210 11,600.00 5,000.00 16,600.00
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2.1 Review of existing methods, systems, procedures, guidelines and policies -
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2. 2. Facilitate conduct of review and assessment with concerned OUs/process owners -
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2. 3. Recommend improvement needed to maintain effectiveness of the guidelines/procedures /system/manuals -
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Facilitate agency compliance to and maintenance of ISO certification3.Review and approve Audit Program, Audit Plan and Summary of Audit Findings% of the submitted audit program, audit plan and Summary of Audit Findings reviewed and approved 3 days upon receipt100%100%100%100%100% 15,000.00 14,400.00 24,000.00 53,400.00
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4.Preparatory Activities for the Conduct of Management ReviewNo. of Agency ISO Certification maintained and improved11 140,000.00 140,000.00
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4.1 Preparation and dissemination of Notice of Meeting100%100% - -
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4.2 Status of Implementation of Opportunity for Improvement (OFIs)/ External Audit Findings100%100%100%100%100% -
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3.3 Conduct of Management Review and, Preparation and dissemination of highlights of the management review11 20,000.00 20,000.00
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4. Consolidation and Analysis of Customer Satisfaction Surveys (CSS) -
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4.1. Processing/Analysis of accomplished CSS% of Accomplished CSSF collected, processed, and analyzed100%100%100%100%100% -
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3.2. Preparation of Customer Satisfaction ReportNo. of Customer Satisfaction Report submitted to Chief, AFMD 3 days upon receipt11114 -
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4.3. Issuance of Request for Action (RFA) for all customer complaints or a rating of less than 3% of RFA issued upon detection of customer complains or less than 3 rating, 4 working hours upon detection100%100%100%100%100% - -
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5. Facilitate the conduct of External Audit by Certifying BodyNo. of External Audit by the Certifying Body facilitated on the agreed date11 20,000.00 20,000.00
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5.1 Preparation of Procurement Request11 -
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5.2 Fill-out and submit necessary documented informations as required by the Certifying Body in preparation for the recertification/surveillance audit (i.e Filled-out questionnaire, assigned interviewees in the audit plan, improved QMS etc.)100%100% -
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5.3. Submit documented informations to third party certifying body as compliance to all findings/ Nonconformities in the external audit (if any)100%100% -
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 11,600.00 5,000.00 15,000.00 14,400.00 - - 140,000.00 64,000.00 - - - 250,000.00 -
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Prepared by:Noted by:Approved by:
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MERLYN R. GALDONEZFIDELA DE ASIS-ANDRES
LIZA G. BATTAD, Ph. D.
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Chief, Management SectionChief, AFMDActing Executive Director
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