Event Check List - Summary
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Occidental College Event Check List - Summary
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This check list is to be used in preparation for events at Occidental College. Please contact the Director of College Events at x2523 with any questions.
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Event Name:Date of Event:
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Venue:Event Time:
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Primary Contact:
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Contact Mobile:
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BudgetInvitationsEntertainment
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EstimateInvite ListStudent Musicians
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ApprovalSave the DateiPod/CD
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Account NumberInvitation Design/PrintOther
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Invite Mail/Email
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iModule Set-up
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Event DateVIPsTransportation
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Holidays CheckedRSVP ListValet Parking
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President/Dean CalendarFollow-up CallsReserved Spaces (Contact Campus Safety)
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Religious CalendarEmail ReminderParking Plan (Contact Campus Safety)
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Campus Events
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FacilitiesCollateral
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VenueVenue LightsDirectional Signage
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Master Calendar RequestCleaning Interior/Exterior (Before & After)Parking Passes
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DiagramHeating/Air ConditioningMaps
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Electrical Set-upBanners
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Sprinkler Shut-offName Tags
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Audio/VisualEaselsPlace Cards
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Lavalier MicTrash/Recycle CansMenu Cards
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Hand-held MicSign StandardsPrograms
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Podium MicAwards
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LCD ProjectorGifts
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Slide Remote ControlForms
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ScreenTimeline/Overview
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Sound SystemScriptSupplies
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PhotographerCertificate of InsurancePens & Pencils
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Radios (large events only)ContractsHighlighters
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Sharpies
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Batteries
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CateringDecorScissors
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MenuFloralsTape
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Water/Non-alcohol BeveragesPodiumP-Touch
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Beer/WineGoboiPod/CD
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Full BarOther Decorations
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Bartenders
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Servers
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Publicity
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Website - Contact J. Tranquada (x2990)
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RentalsPress Release - Contact J. Tranquada
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LinensOxy Facebook - Contact R. Borja (x1406)
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TablesOccidental Weekly
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ChairsEmail to Campus Community
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FlatwareKPCC
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China or PlasticFlyers/Posters
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Glasses
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Umbrellas
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HeatersStaffing
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Tent/CanopySecurity
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GeneratorCart Drivers (rent carts through Facilities)
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Lighting (extra or decor)Check-in Table
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Coat Check
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Summary Event Check List