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TOPICTASK

Directions: when you complete the task, place an "x" or the date of when you completed the task in the corresponding cell to indicate you have completed the task. If the task does not apply to your campus write NA.		ResourcesTime Frame / Due Date
High Schools
KIPP Austin Brave
KIPP Austin Collegiate
KIPP Connect Prep
KIPP East End HS
KIPP Generations Collegiate
KIPP Houston HS
KIPP Journey Collegiate
KIPP NE College Prep
Oak Cliff Academy
Pleasant Grove Leadership Academy
KIPP Sharpstown College Prep
KIPP Somos
KIPP Sunnyside HS
KIPP University Prep
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ANNUAL PLANNINGUpdate Student Data File and return to EricSpring 2026 ACT Student List1/18
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ANNUAL PLANNINGAttend ACT Coordinator training for District ACTKTX ACT Test Coordinator Training 3/5 or 3/6

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ANNUAL PLANNINGRead Calculator Policy and Bilingual Dictionary Policy for approved EL students
*Create plan for ensuring students know which calculators are approved and which dictionaries they are allowed to bring if they have the approval		Calculator Policy

Bilingual Dictionary Policy 		3/7
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ANNUAL PLANNINGVerify and ensure accurate registration of students in the registration portal for ACT NowACT Now Website3/7
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ANNUAL PLANNINGIndicate the information of newly enrolled/withdrawn students on the appropriate tab in the verification listSpring 2026 ACT Student List3/7
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ANNUAL PLANNINGRead and annotate the ACT District Test Administration Manual Administration Manual (Online)3/7
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TRAINING AND COMPLIANCEComplete Non-Test Activities
*Pick a date after district training and prior to 3/25 to complete non-test activities with students		User Guide for CTCs
ACT Non-Test Student Instructions
Non-Test Activities Manual		3/5 - 3/24
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TRAINING AND COMPLIANCETrain all staff that will be administering and/or in contact with secure materials (support people, facilities, etc.)
The second training is a sample that can be utilized as well for training campus staff. If desired, you can combine both into a comprehensive training for campus level staff. 		KTX ACT Test Coordinator Training 3/24
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ACCOMMODATIONSSubmit all Accommodation Requests in TAAQuick Start Guide for Accommodation Requests

Video for Submitting Accommodation Requests		1/10
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ACCOMMODATIONSRead the Accommodations accessibility guide and tab pertinent information3/7
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Test LogisticsTurn off bells, if needed3/24
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Test LogisticsContact Student Nutrition to arrange for atlernate lunch schedules and/or sack lunches, if needed3/3
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Test LogisticsIdentify students to be tested, including small testing groups. Identify the number of rooms and room sizes needed.

3/14 or 3/21
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Test LogisticsIdentify Room Supervisor and proctors for each room3/14 or 3/21
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Test LogisticsCreate testing schedule, which includes:
1. Testing times
2. Testing locations
3. Students to be tested. Coordinate with drill schedules and other special activities. 		3/14 or 3/21
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Test LogisticsCreate school schedule for grades not testing (daily minutes)3/14 or 3/21
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Test LogisticsCreate testing rosters- students with and without accommodations
3/14 or 3/21
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Test LogisticsCoordinate additional support as needed.
*Follow ACT guidelines		3/14 or 3/21
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Test LogisticsCreate a plan for late arriving students3/14 or 3/21
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Test LogisticsPrepare Answer Documents
1. Check and apply barcode labels
2. Manually enter information in Block J if you do not have a barcode for a student
*Note: A-G must be completed for all students but examinees will complete these components during the Non-Test Activities
User Guide for CTCs
ACT Non-Test Student Instructions
Non-Test Activities Manual		Prior to Testing Day
3/5 - 3/24
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Test LogisticsPrepare testing bins
Include Turn Off Devices Sign
One booklet per student
One answer document per student
*Accommodation materials if necessary
Test Room Report
Test Room Roster
Seating Chart
Timing Report
Irregularity Report

Turn Off Devices Sign3/24
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Test LogisticsPut Test Administrator Manuals in Bins. Tab page where directions begin (pg. 70)Administration Manual (Online)3/24
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Test LogisticsCheck testing rooms and testing environment:
- Cover/remove all educational materials in rooms, hallways, etc.
- Arrange for adequate seating
- Post testing signs on testing room doors, front entrance of school, etc.
- Turn off bells
KTX ACT Test Coordinator Training (Slides 44-52) 3/24
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Monitoring & Troubleshooting TasksEnsure that secure materials are kept secure and accounted for in the testing room/closet3/5-3/28
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Monitoring & Troubleshooting TasksDistribute testing materials to room supervisors3/25 - 3/26
3/27 (as needed)
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Monitoring & Troubleshooting TasksMonitor student testing progress to ensure testing is completed by the end of the testing period 3/25 - 3/26
3/27 (as needed)
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Monitoring & Troubleshooting TasksComplete irregularity report for group or individual irregularities in TCM (as needed)3/25 - 3/26
3/27 (as needed)
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Monitoring & Troubleshooting TasksField questions during testing3/25 - 3/26
3/27 (as needed)
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Monitoring & Troubleshooting TasksEnsure that students are sent to the "Help" room for technological issues during testing3/25 - 3/26
3/27 (as needed)
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Closing out the TestIdentification of absent students (required)
Closeout Schedule with Eric
Upload Documentation into Folders (Campus Training Sign-In Sheet, PDF of Training Presentation, Internal Irregularities, Oaths, & Notes)
CCMR Absent Students
Documentation Folders
3/28
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Closing out the TestFinal Closeout Schedule with Eric (Please select a time in the document provided)
Closeout Schedule3/28-4/3