BIGfest Timeline 2015
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BIGfest 2015
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June 26-28, 2015
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Start Date: 6/26/2015
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DateTaskResponsibleNotes
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11/15/2015Discount Old Shirts onlineCSage$5
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Dec 1dUpdated Sponsorship PacketsBSage
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Dec 15dWebsite Up to dateBSage*bigfest.cheathamstreetfoundation.com
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Dec 15Clear Artist ScheduleBSage
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dOrder Sponsor PackagesBSage
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dWrite Sponsor Cover LetterBSage
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Jan 1Beginn Finding SponsorsB
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Jan 1Book RFTBJohn
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Create graphic design/styleBVictor
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dUpdate Website and all bannersBVictor
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Update facebook cover photoBvictor
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Design new shirtBvictor
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Apr 1Inventory Old ShirtsBBlaine
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Apr 15Setup Ticket salesCSage
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Apr 15Send Invites to ArtitsB
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Apr 15TShirt ContestBSage
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May 13 day Tickets on SaleCSageEarly Bird Price
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May 1Order Badges / wristbands from GusCSage
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May 15Artist Lineup BKent/John
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May 15Confirm RFTBJohn
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May 20Finalize posterBVictor
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Choose TShirt DesignBEVERYONE
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Finalize Badge DesignBEVERYONE
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FinalizeBadge Backs
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Order BadgesBSage
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May 21Order PostersBVictor
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May 22Pickup PostersBVictor
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May 22Begin putting up postersBMarketingPosters Available at Cheatham Street by 3pm
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May 315:00 PMSchedule DueBKent/John
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Order Pre Prints
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Count Down Banners up
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Schedule Volunteer PartyBVol Coor
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6/1/2014TShirt Design DeadlineB
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6/1/2014Tickets on Sale BSageFull Price
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6/1/2014Order Drink TicketsBSagevistaprint.com
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Double Check Lanyards/OrderBSage
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6/1/2014Inventory and order WristbandsBSage
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6/4/20146:00 PMBook HotelsBSage
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Mon6/9/2014Inventory Old AuctionBSage/Blaine
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Mon6/9/2014Update online auction listingsBSage/Blaine
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Fri6/13/2014BSage
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Fri6/13/20145:00 PMSchedule - Final DraftB
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Fri6/13/2014Finalize and Order T ShirtsBSage
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Fri6/20/2014Finalize Volunteer ScheduleBVol Coor
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Confirm VolunteerBVol Coor
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6/16/2014Cowboy Church TicketsSage
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6/20/2014Program Ads Due to SageBPrograms
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Sun6/22/20142:00 PMBSage
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Sun6/22/20145:00 PMProgram Artist Bio DeadlineBPrograms
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Mon6/23/2014Program RegistersCSage
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Clean/Sanitize Ice MachineSage
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Print Cowboy Church Ticket
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Check/Order CO2 &Nitrogen
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Mon6/23/2014Finalize Food OrderB
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Mon6/23/20145:00 PMArtist Name/Count Deadline BKent/John
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Mon6/23/2014Order Artist Thank YousB
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Mon6/23/2014Order Volunteer ReleasesB
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Mon6/23/2014Order Artist Release PaperworkBSage
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4:00 PMArtist List to TSHIRT printerBSage
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Mon6/23/20143:00 PMMove/Cover Pool Tables and lightsCSage/blaineCover with blue sheets
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9:00 AMSchedule AC/walk-in/Glycol checkCSage
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Mon6/23/20148:00 PMRope off Auction AreaCSage
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Mon6/23/201410:00 AMClean Out end of BarCBlaine
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Mon6/23/201410:00 AMCBlaine
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Mon6/23/20148:00 PMWash Towels/Table ClothsCSage
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Mon7:00 PMBIGfest Meeting
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9:00 PMClean Refrigerator/Freezer
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10:00 AMAce Mart SupplySage
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Tues6/24/201411:00 AMPick up BacklineBSage/Big John
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Tues6/24/201412:00 PMDeliver Backline to CheathamBBig John
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Tues6/24/2014BSage
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Tues6/24/2014Order Sponsor PosterBVictor
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Tues6/24/2014Shop Vac Behind BarCBlaine
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Tues6/24/2014
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Tues6/24/20142:00 PMALL BIGFEST STUFF FROM WS!!!CSage
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Tues6/24/2014Shiner OrderCSage/Gus
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Tues6/24/20144:00 PMTickets To SponsorsBSponsor Coor
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Tues6/24/2014B
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Tues6/24/2014
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Tues6/24/20148:00 PMBegin Auction SetupB
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Tues6/24/2014
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Tues6/24/2014
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Tues
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Tues6/25/2014Sage/Blaine
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