Vendor Selection Scorecard Template

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2	VENDOR SELECTION SCORECARD				https://goo.gl/RJWahn
3					https://goo.gl/RJWahn
4	Criteria Checklist	*Prior to use, update criteria as needed to be consistent with RFP. Update basis for scoring to have qualitative scoring details.			Scores Available from 1-5. Basis for scoring must be listed with specific examples.
5	1. Adherence to RFP Instructions	Vendor 1	Vendor 2	Vendor 3	Basis for Score
6	Timeliness	5	5	5	Arrived by deadline receives all points
7	Completeness	5	3	2	Completed sections in same order as RFP receives all points
8	Overall Quality & Level of Professionalism	2	4	3	Technically compliant and attractive receives all points
9	Overall Response	5	4	3	Overall quality very high receives all points
10	Average Score	4	4	3
11	2. Company Information	Vendor 1	Vendor 2	Vendor 3	Basis for Score
12	Fiancial Viability	5	5	5	Proof of financial viability receives all points (ie., Dun & Bradstreet Report)
13	Organizational Structure	1	5	4	Explained structure and org chart receives all points
14	Experience with Similar Companies	2	4	3	Proof of similar sized and focused companies experience receives all points
15	Service Department	5	4	3	Service department 24/7 with appropriate language capability receives all points
16	References	2	5	3	Positive references from 4 provided (checked) receives all points
17	Partnerships	5	4	3	Proven external partnerships receives all points
18	Average Score	3	5	4
19	3. Project Understanding	Vendor 1	Vendor 2	Vendor 3	Basis for Score
20	Overall Comprehension of Project Objectives	5	5	5	Written section shows comprehension
21	Understanding of the Business Requirements	5	3	2	Written section shows comprehension
22	Understanding of the Business Vision	2	4	3	Written section shows comprehension
23	Average Score	4	4	3
24	4. Requirements	Vendor 1	Vendor 2	Vendor 3	Basis for Score
25	Completeness of Vendor Response	5	5	5	Response if fully technically compliant
26	Vendor Ability to Meet Requirements	1	5	4	Vendor details abilty to meet requirements
27	Average Score	3	5	5
28	5. Product Viability & History	Vendor 1	Vendor 2	Vendor 3	Basis for Score
29	Technology Is Sustainable	5	5	5	Track record of product history
30	Product Roadmap	5	3	2	Detailed roadmap for future product development
31	Product Development Life-Cycle	2	4	3	Lifecycle is realistic for product updates
32	Criteria Checklist				Scores Available from 1-5. Basis for scoring must be listed with specific examples.
33	New Release Process	5	4	3	New release process is comprehensive
34	Average Score	4	4	3
35	6. Terms & Conditions	Vendor 1	Vendor 2	Vendor 3	Basis for Score
36	Detailed Buyer Duties	5	5	5	Buyer duties favorable
37	Terms & Conditions	1	5	4	Terms & conditions favorable
38	Purchase Agreement Details	2	4	3	Outlines purchase details
39	Average Score	3	5	4
40	7. Vendor Software Demonstration	Vendor 1	Vendor 2	Vendor 3	Basis for Score
41	Solution Is Integrated	5	5	5	Fully integrated solution receives full points
42	Aligns with Company Objectives	5	3	2
43	Third-Party Products Shown	2	4	3
44	Ease of Use	5	4	3
45	System Performance	1	2	3
46	Flow & Simplicity	5	2	3
47	System Ability To Handle Requirements	2	1	4
48	Flexibilty, Tailorability, Extensibility	3	3	3
49	Ability to Answer Questions	4	4	2
50	Application Robustness	3	5	2
51	Average Score	4	3	3
52	8. Fee Summary	Vendor 1	Vendor 2	Vendor 3	Basis for Score
53	License Fees	5	5	5
54	Maintenance Fees	1	5	4
55	Purchase Timeline	2	4	3
56	Licensing Period	5	4	3
57	Other Fees	2	5	3
58	Average Score	3	5	4
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62	*Change weights based on company requirements. Total score should = 1.00
63	Criteria Scores	Weight	Vendor 1 Weighted Score	Vendor 2 Weighted Score	Vendor 3 Weighted Score	Notes
64	1. Adherence to RFP Instructions	0.05	0.21	0.20	0.16
65	2. Company Information	0.05	0.17	0.23	0.18
66	3. Project Understanding	0.20	0.80	0.80	0.67
67	4. Requirements	0.30	0.90	1.50	1.35
68	5. Product Viability & History	0.05	0.21	0.20	0.16
69	6. Terms & Conditions	0.05	0.13	0.23	0.20
70	7. Vendor Demonstration	0.25	0.88	0.83	0.75
71	8. Fee Summary	0.05	0.15	0.23	0.18
72	TOTAL SCORE	1.00	3.45	4.21	3.65
73	CLICK HERE TO CREATE VENDOR SELECTION SCORECARD TEMPLATES IN SMARTSHEET
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