Program Budgeting Form
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FUNDRAISING PROGRAMMING
Program Budgeting Form
Create a budget for your event to track revenue and expenses.
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Step 1 | Overhead and Donations
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Chapter Overhead: Do you plan to raise funds for the chapter?
This the money that you want to make off of the program for your chapter. This isn't money that the chapter is taking from it's bank account to run the program. In fact, it's how much extra you want to charge to make sure your chapter has funds saved. Consider adding even just $1 to every program fee to build a treasury over time.
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Philanthropic Donation: Do you plan to raise philanthropic funds?
This the money you want to donate to a charitable cause, i.e., the International Service Fund (ISF) or your Stand UP Cause.
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Step 2 | Identify Expenses
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Identify what you think your expenses will be for the program by building two scenarios. Think through how the cost of certain things will be affected by the number of teens you have (Ex. cost of 1 meal x # of participants).
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Scenario 1: Safety Goal
The lowest number of teens you think will come, resulting in the least amount you would spend.
Least # of ParticipantsScenario 2: Reach Goal
The highest number of teens that could come to program, resulting in the most you would spend.
Most # of Participants
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Projected ExpensesProjected Expenses
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FoodFood
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TransportationTransportation
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Speakers/Entertainment
Speakers/Entertainment
$4.00
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SwagSwag
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Facility Rental Facility Rental
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Program SuppliesProgram Supplies$23.00
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Scholarship/Incentives
Scholarship/Incentives
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Philanthropic Donation
Philanthropic Donation
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Other: $3.00Other: $5.00
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Other: Other:
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Total Expenses$3.00Total Expenses$32.00
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Step 3 | Identify Revenue
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If you want to lower the cost of your program, consider applying for grants or asking for donations to subsidize the Registration Fee or how much the chapter is paying.
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Revenue AreaAmountNotes or Actions Needed
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Donations
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Gamechanger Grants
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Community Grants$4.00
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Sales (Shuk, Swag, etc.)
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Chapter OverheadThis is how much money you want to make off of the program.
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Other:
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Total Revenue$4.00
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Step 4 | Determine How Much to Charge
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Finally, you can look to determine how much the program will cost you per person. If you want to charge a registration fee, this is how you can come up with the number. If you don't want to charge a fee, then this will help you to understand how much money your chapter will spend.

Cost of Program = Total Expenses - Total Reveneue
Cost Per Teen = Cost of Program / # of Participants
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Scenario 1: Safety Goal Least # of ParticipantsScenario 2: Reach Goal Most # of Participants
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Total Expenses$3.00Total Expenses$32.00
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Total Revenue$4.00Total Revenue$4.00
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Cost of ProgramCost of Program
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Cost Per TeenCost Per Teen
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