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File Name (REQUIRED)Title (REQUIRED)Resource Type (REQUIRED)External Resource URLPrint and OA (REQUIRED)Caption (REQUIRED)Alternative Text (REQUIRED)Copyright Holder (REQUIRED)Copyright Status (REQUIRED)Allow Fullscreen Display? (REQUIRED)Allow Download? (REQUIRED)Rights GrantedCC LicenseCredit LineHolding ContactDOIContent TypeCreator(s)Additional Creator(s)Creator DisplaySort DateDisplay DateDescriptionKeywordsSectionLanguageTranscriptTranslation
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This should be a unique name for a digital file which you are submitting with your manuscript, which includes the correct file extension, such as .tif, .jpg, .pdf, etc.

Please use alphanumerics and underscores only. Using symbols or diacritics in file names may cause uploading issues.

Examples:
--Fig01.tif
--Fig01_10.tiff
--Fig29.jpg

List the files in the order that they should display on the Fulcrum platform.

If the file will not be hosted on Fulcrum, but will instead be externally hosted, you may leave this column blank. Please record the persistent URL for the externally hosted file in the External Resource URL column.
The formal title of the object shown in the file; the title of a painting, photo, video, map, piece of music, etc. This will be displayed as the title of the object to users on the Fulcrum platform.

The title will frequently be seen in the context of other metadata (dates, creator, credit line) associated with the item, and should be brief, no more than 100 characters. Note that this is separate from the caption, which may be longer and/or more descriptive.

For titles that include italics, surround the text that should be italicized with underscores.

Examples:
--_Mona Lisa_
--Photo of juvenile wood frog
--Political map of Indonesia in 1965
--Excerpt from Beethoven's String Quartet Op. 59, No. 1
--_Kapellmeister Kreisler in Insanity_, drawing
The type of resource the item is.

Examples:
--audio
--chart
--image
--dataset
--video

Please select from among the terms in the drop-down list.
If the digital file is hosted externally, meaning that it will not be uploaded to the Fulcrum platform's repository, add the URL to where the file actually resides on the web in this column.

If the file is being hosted on the Fulcrum repository, leave this field blank
Will this resource appear in the print version of the book, only on Fulcrum (not in print), or in both?The caption may be the same as what would appear in the book, if the item is also in the book. The caption may include whatever appropriate mix of metadata (such as date created, the creator's name, etc.), brief description, and required credit line.

For any text in the caption that should be italicized, surround the text that should be italicized with underscores.

Examples:
--Leonardo's _Mona Lisa_, also known as _La Giocanda_; photo by Marie Senechal; used by permission of the Musée du Louvre, Paris.
--Juvenile wood frog, photo by Scott Ham.
--Regional captial cities of Indonesia in 1965.
--Mstislav Dobuzhinsky, illustration for Blok’s _Balaganchik: Lyrical Scenes by Alexander Blok_, published in the journal _Torches (Fakely)_ 1 (1906): 197. Photo by the author.
This is the hidden text that is read by assistive technology (e.g. screen readers) and machine readers (e.g. search engines) to understand the image.

Alt text should provide information necessary for understanding the image/file in context for readers who cannot access the original. This may include some description or, when image is already sufficiently described in the surrounding text, simply identifying information.

Alt text should be concise (ideally 140 characters or less) and cannot contain separate paragraphs or tables.

Information about alt text and how to write it can be found at the Describing Visual Resources Toolkit <https://describingvisualresources.org/guidelines/>.

Examples:
--Photo of a brown frog, seated on a wet twig, displaying typical dark brown head and light brown body with reddish stripes on the back.

--This bar chart shows how much support each major presidential candidate has. Candidate 1 is at 70%, Candidate 2 is at 63%, and Candidate 3 is at 60%. The differences between each are clear.

If the file is an externally hosted resource, you can leave this field empty.
Identify the copyright holder, if an item is in copyright.

Examples:
--DC Comics, Inc.
--Acuff- Rose Music
--Scott Ham

If you own the copyright to the resource, please list yourself. If an item is in the public domain, please indicate this. If you are making a fair-use claim, please indicate the copyright holder, or whom you believe is the copyright holder.
Using the drop-down list, select the copyright status of the item.Indicate if you have permission to display the digital asset in fullscreen mode (Yes/No).

If the digital asset is externally hosted, select "Not hosted on the platform."
Indicate if you have permission for the digital asset to be downloaded (Yes/No) from Fulcrum.

If the digital asset is externally hosted, select "Not hosted on the platform."
Indicate the rights granted for use of an item as specified by the rights holder who granted permission.

For example:
--World rights in all languages, all editions
--North American rights in English, for ten years

If you, the author, are the rightsholder, you do not need to enter anything here, as it is an implied transfer of publishing rights as per the terms of your contract.

If a Creative Commons license has been obtained for this digital asset, fill out the CC License column. For items that are fair use or in the public domain, please indicate this.

For externally hosted files, you may leave this field blank.
If a Creative Commons license has been obtained for the digital asset, use the drop-down list to select the type of Creative Commons license.

If there is no Creative Commons license, this can be left blank.
If the copyright holder granting permission for use requires a specific credit line, please include that exact credit line as provided by the rights holder.

If you are the copyright holder, please include very brief copyright information (ie. © John Doe, 1999.).

If the digital asset is externally hosted, this can be left blank.
This column should be used to enter the contact of the person or institution who holds the copyright to the object. If the original item is created by you, the author, then you are the Holding Contact.

Examples:
--Special Collections and University Archives, University of Oregon, Eugene
--Staatsbibliothek Bamberg website: https://www.staatsbibliothek-bamberg.de

Keep in mind that while the Copyright Holder, License, and Credit Line refer to the digital asset that is hosted on the Fulcrum platform, e.g. a photograph of a painting, the Holding Contact information is about the painting itself, e.g. the museum where it resides can be entered here.
If a DOI (Digital Object Identifier) will be assigned and registered for the digital asset by you, enter the DOI here. For example: 10.3998/3336451.0018.301.

Otherwise, you can leave blank, and Fulcrum will assign a DOI for you/for the asset.
A more specific classification/description of the content, if needed.

For the purposes of the Fulcrum platform, assets can be filtered on Content Type.

Some examples include:
--drawing
--poltical map
--interview excerpt
--German folk tune
--performance
The name of an entity primarily responsible for generating the content or data that the digital item shows, not the digital item itself. If there are multiple primary creators, include them here, separated by a semicolon.

These values are used in the generating the programmic citation.

Examples:
--Last name, First name
--Last name, First name; Last name, First name

You can also include the role, e.g. Photographer, Artist, etc., of the entry listed.

Example:
--Last name, First name (Photographer)

Other possibilities:
--Unknown
--Anonymous
If there are additional creators, you can inlcude them here. List them by Last name, First name, separated by a semicolon.

For example:
--Smith, Jane; Jones, Michael

You may also include the role of these additional creators in parentheses after the name.

For example:
--Smith, Jane (Director); Jones, Michael (Set Designer)
Optional display-only field for custom authorship, which will be used on the search results and landing pages.

Example:
--John Smith and Nicola Jones (editors), written and crafted with Jimmy Johnson, Antonio Ferryman and Matthew Murphy
A significant date or period of time associated with an event in the lifecycle of the resource (that is, the photo, musical example, map, etc. not the digital file).

For example:
--the date a picture was taken
--the date a painting painted
--the date a musical performance was recorded

Sort Date needs to be entered using the convention below. Note that you can include only the year or an exact date with year/month/date. Do not enter date ranges here; you can do so in the Display Date column.

Year:
YYYY (e.g. 1997)
Year and month:
YYYY-MM (e.g. 1997-07)
Complete date:
YYYY-MM-DD (e.g. 1997-07-16)

This date will be indexed and used in sorting/faceting functionality on the Fulcrum platform.
A point or period of time associated with an event in the lifecycle of the resource (not the digital asset).

This version of date is what will display on the item record for the resource on the Fulcrum platform.

Beyond traditional dates and date ranges, you can also include circa and n.d. (no date) here.
This is a longer description of the digital asset, more detailed than the caption or alt text. This is a space for in-depth describing of the asset.

For any text in the description that should be italicized, surround the text that should be italicized with underscores (ie, _Good Will Hunting_).
The topic of the resource. Typically, the topic will be represented using keywords or key phrases. Be consistent in how you name keywords, e.g. WWII or WW2, not both.

Separate keywords with a semicolon.
Which section or chapter of a project is an item associated with? Items ought to be listed in the order they appear.

Examples:
--Chapter 7
--Preface
--Conclusion

If the object can be related to more than one section, list all sections and separate with a semicolon.

Examples:
--Preface; Chapter 7; Chapter 9
The language of the resource.

Examples:
--English
--Russian
--Spanish

For multiple languages, separate with semicolons.
If there is a transcript of the digital asset, for example, a transcript for an audio interview, make the transcript its own file, put the file name here, and include the file with the rest of the digital assets for this metadata template/your manuscript.

WebVTT is the file format needed for audio or video transcripts.
If there is a translation of the object, for example, an English translation of text that appears on the object, make the translation its own file, put the file name here, and include the file with the rest of the digital assets for this metadata template/your manuscript.
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EXAMPLE ENTRY
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Fig01_01_Treseler.tifLetter from Bidart to Bishop, 1971imageBothFrank Bidart describes his first encounter with “In the Waiting Room.” Letter used by permission of Frank Bidart, © 2019. (VC 1.14; Courtesy of Vassar College)1971 letter from Frank Bidart to Elizabeth Bishop in which he tells her of his experience of reading "In the Waiting Room" as he eats his meal in the Hermit Hamburger.Frank Bidartin-copyrightYesNoWorld rights in all languages, all editionsLetter used by permission of Frank Bidart, © 2019letterBidart, Frank (author)July 18, 1971July 18, 1971On July 18, 1971, Frank Bidart wrote to Elizabeth Bishop from a restaurant in Berkeley, California, called the Hermit Hamburger. He tells Bishop about his pleasure in opening of the latest New Yorker magazine and reading Bishop's latest poem, "In the Waiting Room."Bidart, Frank; letterChapter 1English
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