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INSTITUTION
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COLLECTION NAME
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TAXON/ TAXA COVERED
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SIZE OF COLLECTION
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TYPE OF COLLECTION OBJECTS (eg. dried, pressed plant specimens mounted as herbarium sheets (90%), with approx 600 plant specimens in ethanol, and 220 dried seeds in packets)
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STAFFING (positions and names of staff)
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Enclosure layer 1 (description of containers - vials, bottles, boxes, drawers)
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Enclosure layer 2 (description of cabinets / open shelving)
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Enclosure layer 3 (description of room/s including size, climate control, fire suppression system, access control, any structural problems, location in building)
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Enclosure layer 4 (name and description of building, including type of structure (single story, or multiple level, including security systems, any structural problems)
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Enclosure Layer 5 (description of site, including address, surroundings)
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Enclosure layer 6 (description of region including town / city, province, general climate)
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CONTEXT
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1. FINANCIAL CONTEXT (who funds the institution? Are there any funding challenges for the collection?)
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2. POLITICAL CONTEXT (under which government department does the institution fall? Under which unit within the institution does the collection fall? Are there any political issues for the collection (eg. there has been discussion about moving it to another institution; there is pressure from higher management to move the staff away from the collection; there are frequent stikes by staff affilitaed to unions; there is often unrest and protest action by students on campus)
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3. LOCAL SERVICE DELIVERY / INFRASTRUCTURE CONTEXT (eg. load shedding, water cuts or restrictions, waste management challenges, levels of crime and vandalism, no parking or limited vehicle access, poor roads, no nearby accommodation for staff or visitors, dangerous access roads on main route)
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4. LEGISLATIVE CONTEXT (is there an Act that mandates the governance structure to manage the collection? What other laws govern the activities related to the collection?)
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5. ADMINISTRATIVE & OPERATIONAL CONTEXT: (eg. What is the governance structure - who does the manager of the collection report to? Who makes decsuions about the collection and who approves them? Is there an Annual Performance Plan / Corporate Strategic Plan that includes actions for the collection? Is there reporting for the collections? How often? How is procurement done and are there challenges? )
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6. ENVIRONMENTAL CONTEXT (eg. is the area where the collection is located prone to extreme weather (lightning, storms, flooding, heat waves, high humidity?)
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