Checklist (1).xlsx
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ABCDEFGHIJKLMNOPQRSTUVWXYZ
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C - Don't Delegate Cash
P - Proctect the 80%
O - Be Observant
R - Change Routines
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C
Is there a different person receiving checks/payments than the person depositing them?
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C
Is there a different person doing the purchasing than paying the payables?
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C
Are incoming checks endorsed immediately?
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C
Is there a deposit log made for incoming checks?
Is the log campared to deposits on bank statements?
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C
Bank statements and credit card statements reconciled every month.
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C
Are missing check numbers on the bank statements researched?
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C
Bank statements and credit card statements scrutinized by someone with authority
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C
Deposits are scrutinized by someone with authority
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C
Are deposits made daily?
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C
Does the employee doing the books take a vacation?
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C
Who has keys to the building?
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C
Are cancelled checks scrutinized for signature and vendors?
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C
Is petty cash amount scrutinized by person of authority?
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C
Is there an independent check of the following transactions?
- Purchases
- Payroll
- Disbursements
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C
Is work on books being done after hours or on the weekend?
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C
Is a list of vendors/money paid to them checked routinely?
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O
Is there a budget?
- budget vs actual comparison?
- Research variances
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O
Is monthly/quarterly cash flow tracked?
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O
Are personal mail order purchases received at the office?
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O
Background check done before hiring?
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O
Does the owner focus on numbers?
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O
Is the bookeeper secretive and/or defensive about their work?
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O
Is the accounting software in good order?
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O
Is their a culture of integrity, rules being followed?
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P
Is there a policy for credit card use?
- Amount restrictions
- Online Purchase
- Approvals
- Original receipts for purchases
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P
Does one person have absolute control?
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P
Is there a small admin staff? Just a bookeeper and office manager.
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P
Are approvals of work initialed and dated?
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R
Is the owners busy?
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R
Does the owner have a set routine?
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Dennis Scarry
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StopEmbezzlementNow.com
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850.545.6177
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scarrydennis@gmail.com
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Sheet1
 
 
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