SMS Planning Forms 1-6

	A	B	C	D	E	F	G	H	I	J	K	L	M	N	O	P	Q	R	S	T	U	V	W	X	Y	Z	AA	AB	AC	AD	AE	AF	AG	AH	AI	AJ	AK	AL	AM	AN	AO	AP	AQ	AR	AS	AT	AU	AV	AW	AX
1	PHILIPPINE COUNCIL FOR AGRICULTURE AND FISHERIES
2	ANNUAL PHYSICAL AND FINANCIAL PLAN (Tier 1)
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4	Division: Partnership Development Division
5	Section: Social Mobilization Section
6	Function	Key Activities	Performance Indicator	Annual Physical Targets					Travelling Expenses		Training Expenses	Supplies and Materials							Utility Expenses		Communication Expenses				Awards/Rewards and Prizes	Extraordinary & Miscellaneous	Professional Services				General Services		Repairs and Maintenance					Taxes & Insurances			Other Maintenance & Operating Expenses								TOTAL	REMARKS
7	Function	Key Activities	Performance Indicator	1st	2nd	3rd	4th	Total	Travelling (Local)	Travelling (Foreign)	Training, conventions	Office Supplies	Accountable Forms	Drugs and Medicine Exp	Fuel, Oil & Lubricants	Semi-Expendable Machinery & Equipment	Semi-Expendable Furnitures, Fixtures & Books	Other Supplies Expenses	Water Expenses	Electricity Expenses	Postage and Courier Services	Telephone (Mobile)	Telephone (Landline)	Internet Connection	Prizes	Extraordinary & Miscellaneous	Legal Services	Auditing Services	Consultancy Services	Other Professional Services	Janitorial Services	Security Services	Office Building	Office Equipment	Furniture and Fixtures	Info.& Comm. Tech Equip	Motor Vehicle	Taxes, Duties & Licenses	Fidelity Bond Premiums	Insurance Expenses	Advertising Expenses	Printing & Publication	Representation Expenses	Rent - Building & Structure	Rent - Motor Vehicle	Library & Other Reading Materials	Donations	Other MOOE	TOTAL	REMARKS
8	I. Provide technical leadership and guidance and financial support in the conduct of regular meetings of the AFCs
9		Facilitate/support the conduct of regular AFC meetings										107,519.15										1,022,400.00																											1,129,919	Communication expense (Cellcards for RAFC/PAFC/ HUCAFC/ICCAFC Chairs & Coordinators, REOs and PCAF Regional Staff): 284 x P300/month x 12 months
10			no. of RAFC meetings facilitated																																															Allocation (grants portion only) to be downloaded in the 1st and 2nd quarters
11			Regular Meeting	16	16	16	16	64																																							2,040,000.00		2,040,000	RAFC mtgs: Regular mtgs - P30,000/mtg @ 4 mtgs/yr and Sectoral mtgs - P40,000/mtg @ 4 mtgs/yr;
12			Sectoral Meeting	16	16	16	16	64																																							2,640,000.00		2,640,000
13			no. of PAFC/HUCAFC/ ICCAFC meetings facilitated																																												6,621,000.00		6,621,000	PAFC mtg @ P10,000/mtg (Big-53), P8,000/mtg (Small-14, HUCAFC-13 & ICCAFC-4), excluding Abra, Kalinga, Benguet, Ifugao, Mt. Province, Baguio City, Occidental & Oriental Mindoro, Romblon, Palawan, Marinduque, Puerto Princesa City, Maguindanao, Lanao del Sur, Sulu, Tawi-Tawi and Basilan with customized budget @ 4 regular mtgs/yr and 2 sectoral mtgs/yr
14			Regular Meeting	102	102	102	102	408
15			Sectoral Meeting		102	102		204
16			no. of MAFC/CAFC meetings supported	519	519	519	519	2,076																																							6,228,000.00		6,228,000	MAFC mtg @ P3,000/mtg @ 4 mtgs/yr
17			no. of policy recommendations/ resolutions endorsed	67	118	126	75	386																																									-	RAFCs @ 5 resolutions per year & PAFCs/HUCAFCs/ ICCAFCs @ 50% of meetings conducted
18			no. of policy recommendations/ resolutions endorsed within 30 calendar days					100%																																									-
19			no. of policy recommendations/ resolutions adopted					30%																																									-
20			no. of local issues resolved	27	47	47	29	150																																									-	40% of RAFC/PAFC/ HUCAFC/ ICCAFC resolutions
21		Facilitate/Coordinate the participation of Regional Sectoral Chairpersons in the National Sectoral and Strategic Concerns Committee (NSSCC) Consultation Meetings	no. of participation in NSSCC consultation meetings facilitated/ coordinated	2	3	3	2	10																																			576,000					1,425,000	2,001,000	* Savings will be used for the Attendance of AFC Sectoral Committee Chairs in the priority & legislative Agenda Setting spearheaded by the PDCD
22		Attendance to AFC regular meetings/activities	no. of AFC meetings/ activities attended	32	32	32	32	128	1,456,600.00						83,680.00																																		1,540,280	16 SMS Coordinators @ 2 travels per Coordinator per quarter (Note: Output is post travel report)
23		Conduct monitoring of local agri and fishery issues and concerns	no. of M&E reports (matrices of status of local issues) prepared	16	16	16	16	64				54,066.23										87,600																											141,666	1 Consolidated M&E report per region per quarter (Note: Reports are generated from processing the documents submitted by the AFCs such as minutes/highlights of meeting and resolutions; Issues/Concerns gathered during attendance to AFC meetings are also included in the M&E report)
24																																																		Communication expense: For PDD Chief, Asst. Chief & SMS Chief = P2,500/month x 12 months; For SMS Coordinators = 16 x P300/month x 12 months;
25			no. of M&E reports (matrices of status of local issues) disseminated	118	118	118	118	472													82,863																												82,863	Recipients: 16 RAFCs and 102 PAFC/HUCAFC/ ICCAFC
26																																																		Postage @ P2,924.15 per employee per year x 20 and Private Courier @ P1,218.98 per employee per year x 20
27		Support RAFC Desk Office																																															-
28		Provide financial support for the operation of RAFC Desk Office	no. of RAFC Desk Office supported	13	3			16																																							5,600,000.00		5,600,000	@ P350,000/ region (Allocation to be downloaded in the 1st and 2nd quarters)
29		Provide funds for JO wages	no. of Job Order/Contract Service personnel hired	32				32																						9,600,000.00																			9,600,000	Professional fees for 32 PCAF Regional JOs (2/region x 16 regions)
30	II. Advocate for the establishment/reactivation of AFCs and in providing support to the consultative bodies																																																-
31		Organize/reorganize AFCs	no. of organized/ reorganized AFCs	2	2	2	2	8																																									-
32	III. Advocate for creating enabling environment/policies/initiatives that will encourage investment (development) in agricultural and fishery sectors.																																																-
33		Support Congresses (Build networks and alliances with strategic and potential partners/ CSOs)	no. of congresses supported		2	1	2	5																																							400,000.00		400,000	@ P80,000 per Congress
34			no. of partnership agreements forged/facilitated (memo, moa)		3	4	3	10																																							100000		100,000	@ P10,000 per partnership made with CSOs forged =include previous agreements until revoked (maintained)
35	IV. Others																																																-
36		Conduct of PCAF Operational (Assessment) Meetings	no. of PCAF operational (assessment) meetings conducted	1			1	2				22,480.00																															200,000.00					279,488.00	501,968	Topics/Activities: Accomplishment Report by Region/Assessment, Gaps/Issues and Concerns, and Priority Policy Related Agenda; Workshops Participants: 2nd Qtr: 100 and 4th Qtr: 354
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38		Mandatories																																															-
39		Water (Manila Water)																	66,944.60																														66,945	@ P3,347.23 per employee per year x 20
40		Purified Drinking Water																	8,391.80																														8,392	@ P419.59 per employee per year x 20
41		Telephone (Landline)																					138,320.00																										138,320	Landline = P6,915.98 per employee per year x 20 (16 SMS Coordinators, SMS Chief, PDD Chief, Assistant Chief & Staff)
42		Electricity																		753,547.40																													753,547	@ P37,677.37 per employee per year x 20
43																																																	-
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45	TOTAL								1,456,600	0	0	184,065	0	0	83,680	0	0	0	75,336	753,547	82,863	1,110,000	138,320	0	0	0	0	0	0	9,600,000	0	0	0	0	0	0	0	0	0	0	0	0	776,000	0	0	0	23,629,000	1,704,488	39,593,900
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