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7
TaskJanuaryFebruaryMarchAprilMayJuneJulyAugustSeptemberOctoberNovemberDecember
8
Maintenance
9
Sweep around compost bin, sign, and garden bed
10
Remove trash
11
Pull weeds outside of beds
12
Notify coordinators (who will notify Water Utility and Parks) if large objects need to be removed
13
Notify coordinators (who will notify Water Untility and Parks) when trash is overflowing
14
Install funnel for rainbarrel and secureJosiah
15
Check that funnel for rain barrel is secure and that spigot is working
16
Make repairs to rain barrel, garden beds, tools
17
Organize and tidy storage bench
18
Purchase Straw when needed?
19
20
Membership and waitlist (coordinator)
21
Check email for waitlist requests and respond to them Ongoing
Sydney & Nora
Emma EmmaEmma Emma EmmaEmmaEmmaEmmaEmma
22
Update Wait List based on Emails & Website FormOngoingSydneySydneySydneyEmma Emma EmmaEmmaEmmaEmmaEmma
23
Reconfirm with returning gardeners from previous yearAnnual - Feb
Sydney & Nora
24
begin workbook for current season's plot assignments Annual - FebSydneySydneySydney
25
Confirm those still on waitlist who want to remain on waitlistAnnual - FebSydneySydneySydney
26
Move people on waitlist who do not want to remain to archive sheetAnnual - FebSydney Sydney
27
fill vacant plots from waitlist and remove names from waitlist
Annual - Feb to April
SydneySydney
28
Send Copy of Demographics Forms to Community GroundworksAnnual
29
30
Other administrative tasks (coordinator)
31
Call Water Utility to turn water on and off. Phone: 608-266-4641 (ask for Clare in meter shop) or Karen, the Dispatcher (266-4661), to have water turned on or off.Twice yearlyCoordinatorCoordinator
32
Check Garden Email WeeklyWeekly
Sydney & Nora & Emma
Sydney & Nora & Emma
Sydney & Nora & Emma
Sydney & Nora & Emma
Sydney & Nora & Emma
Sydney & Nora & Emma
Sydney & Nora & Emma
Sydney & Nora & Emma
Sydney & Nora & Emma
Sydney & Nora & Emma
New Chair
33
Draft and send welcome emailAnnual - AprilNoraNora
34
Update Google contacts with members for the season and add label for season (after registration)
Annual +Emma
35
Monitor plots for weeds & send out email warningsSeasonalLeadershipLeadershipLeadershipLeadershipLeadershipLeadership
36
Keep Google Drive updatedOngoingNoraNoraNoraNoraNoraNoraNoraNoraNora
37
Coordinate leadership handoff: transfer accounts, update logins to accounts and files
Annual - Nov
38
Coordinate with Water Utility about Tool StorageAnnual
39
Attend county wide Garden Network MeetingsAnnual?
40
Monitor reports about volunteer hours
41
Attend weekly Visioning meetings for Crowley StationWeeklyEmma Emma Emma Emma EmmaEmmaEmma Emma Emma
42
43
Treasurer
44
Record Collected Garden Plot Fees AnnualLeadership
45
Pay Water Bill MonthlyAutomaticAutomaticAutomaticAutomaticAutomaticAutomaticAutomaticAutomaticAutomaticAutomaticAutomaticAutomatic
46
Update information with GoDaddy Annual
47
Pay GoDaddy for domain AnnualAutomatic
48
Pay WordPress for website AnnualAutomatic
49
Pay Insurance: $100 to Gardens Network Annual
50
Pay Garden Fund Donation: Usually 10% Plot Fees (min $50) Annual
51
Check Garden Bank Account MonthlyLeadershipLeadershipLeadershipLeadershipLeadershipLeadershipLeadershipLeadershipLeadershipLeadershipLeadershipLeadership
52
Review annual budgetAnnual
53
Check names on account and update - UWCU account Annual
54
Write & Present Yearly Garden Financial Report - AnnualAnnual
55
Prepare summary of plot fees to report to Rooted - AnnualAnnual
56
Grant/Donation Fundingongoing
57
58
Education
59
Plant Becky Selleck Plot and Entry PlotSeasonalLeadership
60
Welcome PlotSeasonalLeadership
61
Weed & Water Becky Selleck Plot WeeklySeasonal
62
Harvest & Take Donation from Becky Selleck Plot to Grace Episcopal Food PantrySeasonal
63
Teach/Host a Workshop-
64
Manage Compost Bin
65
66
Social
67
Write a Blog Post
68
Take Photos of Garden and/or Events to post on FB
69
Write a section of the monthly newsletter
70
Plan a Garden Event (Yoga, Gardener Meet-Ups, Make Music Madison, etc)
Only When Covid -19 Restrictions are Lifted
71
72
73
Run Opening DayLeaders
74
Welcome MembersLeaders
75
Bring paper copies of Membership Information and GuidelinesNA for 2021Leaders
76
Introduce LeadersLeaders
77
Give Garden Tour (Tools (see video) Compost (see video), Rain Barrel, Water Spigot, Bulletin Board)
Leaders
78
Review rulesLeaders
79
Volunteer HoursLeaders
80
Confirm Registration Details & Update Contact Information on GoogleLeaders
81
Confirm payment of plot feesLeaders
82
Determine interest in plantersLeaders
83
Any interest in: mentoring, workshops, Make Music Madison?
84
Make and install plot signs?
85
86
Run Closing Day
Leaders/Krista
87
Remove funnel from rain barrel and store in bench
88
Clean and store tools in bench
89
Check that spigot key is in place
90
Lock bench
91
Demonstrate trench compostingEmma
92
Empty Compost Bins
93
Return Security DepositsNA 2021
94
Sweep Garden
95
96
Other end-of-season tasks
97
Run report on volunteer hours and add hours for each gardener to current year's plot list
98
Update content for end-of-year survey
99
Send email to gardeners with end-of-year survey, create report,
100
Collect comments from end-of-year surveys and add to planning notes for next season
101
Note in current year's plot list who is in good standing and who is returning
102
Check if Members Not in Good Standing Wish to be put on Wait List and put on waitlist if so
103
Begin folder for next season and include list for plot list with returning gardeners
104
105
106
Website