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1 | Public Health | Oct | Nov | Dec | Jan | Feb | Mar | Apr | May | Jun | Jul | Aug | Sep | Responsible Official | ||||||||||||||||||||||||||
2 | Explanation: | Intended Month to Work on Activity | o | |||||||||||||||||||||||||||||||||||||
3 | Pillar | Intended Time of Completion | x | |||||||||||||||||||||||||||||||||||||
4 | Goal | Time Working on the Activity | ||||||||||||||||||||||||||||||||||||||
5 | Actions | Actual Time of Completion | ||||||||||||||||||||||||||||||||||||||
6 | Indicators | |||||||||||||||||||||||||||||||||||||||
7 | Team Management | |||||||||||||||||||||||||||||||||||||||
8 | Ensure the motivation, involvement and collaboration of the SCOPH IT | |||||||||||||||||||||||||||||||||||||||
9 | Regular Team Online Meetings | Have a SCOPH IT OLM once a month | x | x | x | x | x | x | x | x | x | x | x | x | SCOPH D | |||||||||||||||||||||||||
10 | Stucture the SCOPH ITĀ Online Meetings by developing a basic unified template with evolving content | Develop a basic template for OLM, Agenda reflective of the work progress regarding the AWP and additional work | o | x | SCOPH D + GA | |||||||||||||||||||||||||||||||||||
11 | Formulate monthly Team Reports (quaterly video updates) | Monthly written reports; Quarterly Video Reports shared via the SCOPH Server | o | o | x | x | x | x | x | x | x | x | x | x | SCOPH D + GA | |||||||||||||||||||||||||
12 | Keep constant communication on Slack | Have one chat two weeks minimum | x | x | x | x | x | x | x | x | x | x | x | x | SCOPH D | |||||||||||||||||||||||||
13 | Team empowerment and Capacity Building | |||||||||||||||||||||||||||||||||||||||
14 | Individual OLMs with the RAs once every two months (minimum) | Hold and OLM with each RA once every two months | x | x | x | x | x | x | x | x | SCOPH D | |||||||||||||||||||||||||||||
15 | Individual OLMs with the DA and GA once every once a month | An OLM with DA and GA every month | x | x | x | x | x | x | x | x | x | x | x | x | ||||||||||||||||||||||||||
16 | Discuss with the team about their personal CB | Open Discussion with the SCOPH IT and formulate a template for perpetual CB of the SCOPH IT | o | o | o | x | ||||||||||||||||||||||||||||||||||
17 | Discuss health within work with the IT members and a mental health watch | Mental Health Report and successive follow up monthly | x | x | x | x | x | x | x | x | x | x | x | x | ||||||||||||||||||||||||||
18 | ||||||||||||||||||||||||||||||||||||||||
19 | Meeting Preparations | |||||||||||||||||||||||||||||||||||||||
20 | Prepare Representative, Successful and Output oriented Sessions for meetings | |||||||||||||||||||||||||||||||||||||||
21 | Work with RA on Regional Meeting Prep from the start of the term with regional priorities including CB workshops | The Agenda to be representative of the reginal priorities and call for input | x | x | x | x | x | x | x | x | x | SCOPH D, SCOPH RA | ||||||||||||||||||||||||||||
22 | RAs to consult the agenda of the Regional Meeting with the NPOs before confirmation | Informal Consultation of the Regional Meeting SCOPH from the NPOs | x | x | x | x | x | x | x | SCOPH RA | ||||||||||||||||||||||||||||||
23 | Contribute to delegate preparation as to ensure the most productive meetings possible | |||||||||||||||||||||||||||||||||||||||
24 | Ensure creation of materials beforehand (either a more in-detail Survival Kit, or a complement to the Survival Kit) to promote to delegates as well as corehensice follow up kit to be used as reference for next meetings | -In-detail Survival Kit -From the follow up kit a conclusion/recommendations for the next GAs | x | x | x | x | x | x | x | x | x | SCOPH IT | ||||||||||||||||||||||||||||
25 | Offer prep meetings to delegates coming to the General Assembly, as well as communicate with them through Social Media within 5 days of receiving list of participants | A Facebook and whatsapp group for participants of the meetings; a preparatory webinar/RA meetings with regional participants | o | x | x | x | x | x | x | x | x | x | SCOPH IT, GA | |||||||||||||||||||||||||||
26 | SCOPH Exchanges | |||||||||||||||||||||||||||||||||||||||
27 | Establish and analyse SCOPH Exchanges in collaboration with SCOPE | |||||||||||||||||||||||||||||||||||||||
28 | Review all the documents (especially the procedures, Regulations, and Logbook) and redefine the main steps of the project and the collaboration between SCOPE and SCOPH | The documents on exchanges in Public Health are reviewed and the collaboration between the two Standing Committees is redefined | x | x | SCOPH D , SCOPE D | |||||||||||||||||||||||||||||||||||
29 | Create a temporary database on Google Drive with the list of approved projects and exchange reports, together with SCOPH | A database for projects and exchange reports is created on Google Drive | o | o | o | x | SCOPH D + SCOPE D | |||||||||||||||||||||||||||||||||
30 | Implement and evaluate the first test phase of Exchanges in Public Health together with SCOPH | The exchanges are officially launched and evaluated for the first part of season 2018-2019 | o | o | o | o | o | o | o | o | o | o | x | SCOPH D , SCOPE D | ||||||||||||||||||||||||||
31 | Write official recommendations for the next SCOPE and SCOPH IT on how to proceed with the project | Official recommendations on how to proceed with the project for the following terms are developed | x | SCOPH D , SCOPE D | ||||||||||||||||||||||||||||||||||||
32 | Regional SCOPH Management | |||||||||||||||||||||||||||||||||||||||
33 | Develop and work on the SCOPH regional priorities in all 5 regions | |||||||||||||||||||||||||||||||||||||||
34 | NPOs in coordination with the RA to formulate SCOPH Priorities in each region | 2 PH Topics and 1 Capacity Building Priorities estabished in each region | o | o | x | SCOPH D + RAs | ||||||||||||||||||||||||||||||||||
35 | RAs to work on resources and health day celebration of the relevant priority all year around | A Manual/Toolkit, Webinar, Policy Statement, Resource privision, Campaigns, Health Day Celebration (minimum 2) to be developed by each RA by the end of the term | o | o | o | o | o | o | o | o | o | o | x | x | SCOPH D + SCOPH RA + SCOPH DA | |||||||||||||||||||||||||
36 | Intercollaboration on intra and trans regional activities | Atleast 1 Trans Regional Project between Regions with priorities | o | o | o | o | o | o | o | o | o | o | x | x | SCOPH RA | |||||||||||||||||||||||||
37 | RAs to formulate guidelines and support NPOs in trans regional projects on a case to case basis | Concrete objectives set for each trans regional collaboration in the SCOPH | o | o | o | o | o | x | x | x | SCOPH RA | |||||||||||||||||||||||||||||
38 | Fundraising and Grants | |||||||||||||||||||||||||||||||||||||||
39 | Increase financial support for SCOPH Activities, including IT expenses | |||||||||||||||||||||||||||||||||||||||
40 | Identify and pursue fundraising opportunities for the SCOPH. | Secure at least 3 grant/scholorship for SCOPH Members and activities | x | x | o | o | o | x | o | o | o | x | o | x | SCOPH GA | |||||||||||||||||||||||||
41 | Information, Archives and Resources | |||||||||||||||||||||||||||||||||||||||
42 | Every SCOPH member has improved access to information, facilitated contact with other members | |||||||||||||||||||||||||||||||||||||||
43 | Develop an information platform which contains contact information of reference SCOPH members. | 20 contacts present in the platform 20 networking connections made within 6 months of the establishment of the platform and a minimum of 10% of contacts from each Region | o | o | x | x | x | SCOPH GA + VPPRC | ||||||||||||||||||||||||||||||||
44 | Develop an information platform which contains information about SCOPH activities, their impact, and reference members. | 25 activities added to the platform,20 contacts established with activity coordinators within 6 months of the establishment of the platform, A minimum of 10% of activities from each Region | o | o | x | x | x | SCOPH GA + VPPRC | ||||||||||||||||||||||||||||||||
45 | SCOPH regional prioritises' related content to be reviewed for quality, duly improved and standardize engaging expert advice if needed | Mutually consented SCOPH content on atleast 3 PH issues from the regional priorities | o | o | o | o | o | o | o | o | o | o | o | SCOPH D + DA | ||||||||||||||||||||||||||
46 | Capacity Building | |||||||||||||||||||||||||||||||||||||||
47 | Effectively increase Capacity of SCOPHeros world wide | |||||||||||||||||||||||||||||||||||||||
48 | Ensure all SCOPH Members have long lasting Activity Management support on the national level | RAs and PCs provide prepetual support to SCOPH members in activity managment | o | o | x | x | xx | x | x | x | x | x | x | x | RA + PCs | |||||||||||||||||||||||||
49 | Train at least one member/NMO in basic and advanced Activity through online corse Planning. | One member of each organisation trained in basic anadvanced Activity Planning | o | o | o | o | o | x | x | x | SCOPH D | |||||||||||||||||||||||||||||
50 | Propose a Public Health Leadership training at every GA as well as Regional Meeting. | Proposals sent for each Pre-Regional Meeting | o | o | ox | ox | ox | SCOPH D | ||||||||||||||||||||||||||||||||
51 | Organize one Public Health Sub Regional Training at least in each Region (preferably a PHLT) | A quality PHLT in each Region | o | o | o | o | o | o | o | o | o | o | x | x | SCOPH D + RA | |||||||||||||||||||||||||
52 | Public Health in Medical Curriculum | |||||||||||||||||||||||||||||||||||||||
53 | SCOPH has a preferred Public Health curriculum and its teaching methodology | |||||||||||||||||||||||||||||||||||||||
54 | Create a strategy and a calendar with SCOME-D, to approach "Public Health in Medical Curriculum" working plan. | Have a work calendar and task distribution for both SCOME and SCOPH related members. | o | SCOME D and SCOPH D | ||||||||||||||||||||||||||||||||||||
55 | Deliver a "Public Health in Medical Curriculum" Session at RMs. | Have 1 Session of the topic during SCOME Sessions in at least 3 RMs. Have a standarized session methodology, to be able to collect input from the different meetings. | o | o | x | SCOME D and SCOPH D | ||||||||||||||||||||||||||||||||||
56 | Send a call for SWG and select the members of the group. Set the timeline of work and the tasks distribution. | Send the call to the SCOME Server, make the selection process and have at least one OLM. | o | x | SCOME D and SCOPH D | |||||||||||||||||||||||||||||||||||
57 | Gain insight into Public Health curricula worldwide, focusing on a deeper understanding of a successful curriculum oriented towards population needs. | Data collected from NMOs from the 5 regions. | o | o | x | |||||||||||||||||||||||||||||||||||
58 | Formulate preferences about ideal Public Health curricula | A proposed Medical Curricula | o | o | o | o | x | |||||||||||||||||||||||||||||||||
59 | The SCOPH has a preferred internal peer-to-peer Public Health curriculum | Suggestive Curriculum for SCOPHmembers in PH in ME | o | o | o | x | ||||||||||||||||||||||||||||||||||
60 | Create a "Public Health in Medical Schools Curriculum" Toolkit based on the inputs from RMs, NOMEs and the IT. Including and advocacy plan targetting medical schools | Have all the material complete and review by both SCOME and SCOPH IT teams. | o | o | o | x | o | o | o | o | x | SCOME D and SCOPH D | ||||||||||||||||||||||||||||
61 | Review the material and work with the LPH, to find suitable externals to endorse and review the manual. | Set a group of reviewers, including memebers of both ITs. Find and reach a suitable external for the manual topic. | o | o | x | SCOME D / SCOPH D / LPH | ||||||||||||||||||||||||||||||||||
62 | ||||||||||||||||||||||||||||||||||||||||
63 | Communication | |||||||||||||||||||||||||||||||||||||||
64 | Enhance Involvement of SCOPHmembers via effective communication | |||||||||||||||||||||||||||||||||||||||
65 | Create a Social Media plan for the major platforms (Facebook, SCOPH Server) | A strategic coherent Social Media Plan | o | x | SCOPH D. GA | |||||||||||||||||||||||||||||||||||
66 | Make slack/facebok group for all NPOs | An active and relevant Slack or Whatsapp for NPOs | o | o | x | SCOPH D | ||||||||||||||||||||||||||||||||||
67 | SCOPH D to attend atleast 1-2 OLMs of each RA(s) with the regional NPOs | Attendance of SCOPH D in atleast one NPO-RA meeting | o | o | o | o | o | o | o | o | o | o | o | SCOPH D | ||||||||||||||||||||||||||
68 | ||||||||||||||||||||||||||||||||||||||||
69 | ||||||||||||||||||||||||||||||||||||||||
70 | ||||||||||||||||||||||||||||||||||||||||
71 | ||||||||||||||||||||||||||||||||||||||||
72 | External Representation | |||||||||||||||||||||||||||||||||||||||
73 | 1. Accompish the goals in the Noncommunicable Diseases area of the Global External Focus Areas | |||||||||||||||||||||||||||||||||||||||
74 | 1.1 IFMSA taking the leas on the NCD and Youth discussion leading up to the UN High-level meeting 2018 | |||||||||||||||||||||||||||||||||||||||
75 | Attend WHO Global Conference on NCDs, provide feedback on the outcome document and ensure IFMSA representation at the multistakeholder Luncheon: The next decade for the Next Generation | At least two of our recommandations are incorporated in the text of the outcome document | x | LPH | ||||||||||||||||||||||||||||||||||||
76 | Ensure IFMSAs' presence in the (pre-youth) NCD Alliance Forum and take the lead in discussions | We have used the Budva Youth declaration as a guide and have explored all stakeholders present to the degree of which a collaboration would be feasable | o | o | x | LPH | ||||||||||||||||||||||||||||||||||
77 | Explore official collaboration with NCD Allliance, Young Professionals Chronic Disease Network and/or other organisations and strengthened membership of the NCD GlobalCooridnationMechanism of the WHO | Have at least one offical collaboration at the end of the term | o | o | o | o | o | o | o | o | o | x | LPH | |||||||||||||||||||||||||||
78 | Prepare for and attend the UN High-Level Meeting on NCDs | Have a strategy regarding our precence and desired outcomes of the meeting based on all engagements and meeting prior and input from NMOs together with other stakeholders and act accordingly | o | o | o | o | o | x | LPH | |||||||||||||||||||||||||||||||
79 | 1.2 To ensure alignment of work between IFMSA internal and external efforts | |||||||||||||||||||||||||||||||||||||||
80 | Collect and analyse data from NCD programs and use it in external meetings | The data of our NCD program was used in at least two of our statements at relevant external meetings | o | o | o | x | x | x | x | x | LPH | |||||||||||||||||||||||||||||
81 | Support NMOs in using the Budva Youth Declaration in local and national advocacy by creating an easy advocacy sheet | At least 5 NMOs have used the Budva Youth Declaration | o | o | x | LPH | ||||||||||||||||||||||||||||||||||
82 | Create an impact report of the Budva Youth Declaration to present to the NMOs | There is a report at the end of the term | o | x | LPH | |||||||||||||||||||||||||||||||||||
83 | Have NCDs as a theme of PHLTs | At least 2 PHLTs in different regions had NCDs as theme | o | o | o | o | o | o | o | o | o | o | o | o | LPH/SCOPH-D | |||||||||||||||||||||||||
84 | 1.3 IFMSA to advocate for stronger action in Tobacco Control | |||||||||||||||||||||||||||||||||||||||
85 | Prepare for the upcoming World Conference on Tobacco or Health 2018 (youth pre conference, scientific committee proposals) with the support of the Program Coordinator | We have a strategy for the conference, have one program contribution, at least a statement prepared and have given input to the scientific committee proposal | o | o | o | o | o | x | LPH | |||||||||||||||||||||||||||||||
86 | Prepare for the FTCT COP October 2018 | A delegation is prepared, we have a strategy for the meeting, a statement addressing the role of youth is prepared and opportunities for IFMSA to engage are identified | o | o | x | LPH | ||||||||||||||||||||||||||||||||||
87 | 1.4 IFMSA to be recognized as stakeholder in Mental Health and create exposure ans support for our Mental Health Program | |||||||||||||||||||||||||||||||||||||||
88 | Continue the contact with WFMH to see if a collaboration could be beneficial | To have our mental health program recognized externally and supported by an external organization | o | o | x | LPH | ||||||||||||||||||||||||||||||||||
89 | Identify other stakeholders whom could affirm our Program and built contact with them | o | o | o | x | LPH | ||||||||||||||||||||||||||||||||||
90 | 1.5 IFMSA to take part in the the advocacy for responsible, evidence-based, public health policies and interventions to allievate the obsogenic environment | |||||||||||||||||||||||||||||||||||||||
91 | To have statements in relation to annex 3 at key external events: WHA, WHO Regional Committees and NCD dialogues | We addressed the need to change the obsogenic environment at at least 2 relevant external meetings | x | x | x | x | x | LPH | ||||||||||||||||||||||||||||||||
92 | 2. Accompish the goals in the Climate Change and Health area of the Global External Focus Areas | |||||||||||||||||||||||||||||||||||||||
93 | 2.1 IFMSA to eefectively advocate for countries to mention health in their NDCs and health sector adaptation measures in their NAPs | |||||||||||||||||||||||||||||||||||||||
94 | Perform an analysis of the current NDCs on the mention of health, building on the analyses done before COP21 | At the COP23 at least 50 NDCs are analysed and all NDCs are included in the analyses at the end of the year, with an overall outcome document | o | x | o | o | o | x | LPH | |||||||||||||||||||||||||||||||
95 | Arrange meetings with country delegates based on the finding of the NDC-analysis | We have met with at least 10 country representatives at the end of the term | o | x | o | x | LPH | |||||||||||||||||||||||||||||||||
96 | 2.2. IFMSA to be recognized as leading on youth and health action within youth groups and organisations | |||||||||||||||||||||||||||||||||||||||
97 | Continue an active and effective Health Working Group within YOUNGO | The Health Working Group has at least 5 active members besides IFMSA and has an activity during each UNFCCC meeting | o | x | o | o | x | o | o | LPH | ||||||||||||||||||||||||||||||
98 | Have a Climate Change and Health workshop in the COY13 | At least 25 people participate in the workshop | o | x | LPH | |||||||||||||||||||||||||||||||||||
99 | Engage local IFMSA-members in the organisation of the COY14 | Members from IFMSA are engaged in the Organising Committee of the COY14 | o | o | x | LPH | ||||||||||||||||||||||||||||||||||
100 | Organise a health and youth focused Climate Classroom during COP23 in collaboration with WHO and UNITAR | It is attended by at least 15, with representation from country delegates | o | x | LPH |