1400519-WikiIndaba 2024 Budget .xlsx

	A	B	C	D	E	F	G	H
1	Conference Fund Budget for Grant Application	2024 WikiIndaba in South Africa: 10th Anniversary edition		Local currency in Rand	USD
2	Expense type	Expense details	Number of Units	Unit Price (Local)	Unit Price (USD)	Expense Total (Local)	Expense Total (USD)
3	Please select an Expense type	Please describe any related details regarding this expense	State the number of units or requested quantity	Please state the cost of each Unit in your local currency	Please convert the cost stated in column D to the US Dollars using OANDA Currency Converter. If the local currency is US Dollars, plase copy paste column D in here.	The calculations are automatically generated If not, please multiply Column C * Column D	The calculations are automatically generated If not, please sum up as neeeded
4	Travel, accommodation & catering	Flights for international participants	70	R18,240.00	$960.00	R1,276,800.00	$67,200.00
5		Visa fees for international participants	45	R955.56	$50.26	R43,000.20	$2,261.84	Needs to be adjusted to reflect the current number of 48. Wondering if this needs to include WiSCom members attending.
6		Local Scholarships	15	R2,500.00	$131.58	R37,500.00	$1,973.68
7		Accommodation - 4 nights in single rooms	130	R7,400.00	$389.47	R962,000.00	$50,631.58
8		Breakfast and Lunch for 3 days ( Friday, Satuday, Sunday - can we talk about those who will be leaving on monday).	177	R350.00	$26.58	R61,950.00	$4,704.47
9		Dinner for 2 nights. (Friday & Saturday) will be eaten outside of the hotel.	177	R700.00	$36.84	R123,900.00	$6,521.05
10		Lunch and Dinner	100	R90.00	$4.74	R9,000.00	$473.68
11	Total Travel and accommodation
12	Logistics and space	Venue for 3 days	3	R109,500.00	$5,763.16	R328,500.00	$17,289.47	R2,629,250.00
13		Print materials and swag	150	R350.00	$23.68	R52,500.00	$3,552.63	$139,825.53
14		Branding and banners	6	R11.00	$78.95	R66.00	$473.68
15	Total Logistics and space
16		Translation services ( plus booth)	2	R70,000.00	$3,684.21	R140,000.00	$7,368.42
17		Streaming and video recording and editing	3	R80,000.00	$4,210.53	R240,000.00	$12,631.58
18		Micro grants	5	R2,000.00	$105.26	R10,000.00	$526.32
19		Virtual scholarship	10	R500.00	$26.32	R5,000.00	$263.16
20		Airport transfer	2	R12,000.00	$631.58	R24,000.00	$1,263.16
21		Bus rental	3	R14,000.00	$736.84	R42,000.00	$2,210.53
22		Social event (dinner and tour)	1	R80,000.00	$4,210.53	R80,000.00	$4,210.53
23		Travel agency	1	R0.00	$0.00	R0.00	$0.00
24	Total Fees and Services
25		Event managers	2	R15,000.00	$789.47	R30,000.00	$1,578.95
26		event staff	1	R10,000.00	$526.32	R10,000.00	$526.32
27		Contigencies	1	R50,000.00	$2,631.58	R50,000.00	$2,631.58
28	Total requested	TOTAL		R473,596.56	$25,017.89	R3,526,216.20	$188,292.63
29	Total to be sent to SA					R896,966.20	$48,467.11
30
31		OANDA rate (Jan 18, 2024)	1 USD = 19 ZAR
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34		People flying into ZA	70
35		Self sponsored	27	Not covered in pre-conference but during the conference for breakfast lunch and dinner
36		Local scholarships	15
37			112
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