Gala 2017 Volunteer Sign Up
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Task DescriptionDateNumber of volunteersVolunteer 1 Volunteer 2Volunteer 3Volunteer 4Volunteer 5
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Name/E-mailName/E-mailName/E-mailName/E-mailName/E-mail
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Days Before the Auction
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Print Auction T&C Inserts 300 pcsnow - 5/13/161
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Generate and print software certificates5/10/2016- 05/11/20162natalia on 5/8
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Creating check out envelopes (with package labels) and stuffing with gift certificates and item info sheets for physical items. Prominently mark all Physical Items Envelopes as such. Print short catalogs with by sections closings.5/12/20165natalia on 5/8
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Print item info sheets for physical items to put in the holders and duplicate item sheets for physical items only to stuff in the winning envelopes. Printing software generated GC. - Printing to be done at school.5/10/2016- 05/111 or 2
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Print Section Headers on large sheets for the walls5/10/16-5/11/20161
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Entering items and uploading images, sending confirmation email to solicitor (1- Physical, 1- non Physical)now - 5/13/165
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Creating packages / assigning sections and classes / uploading pictures/ assigning starting bids and incrementsnow - 5/13/164
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Entering Ads Sales into GGnow - 5/13/161
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Entering event tickets / assigning bidder numbersnow - 5/13/161
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Organize / conduct volunteer Training - need building permitweek of 05/02- 5/7/162
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Collecting physical items, labeling them with package numbers, bringing them to eventnow - 5/13/162
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Creating raffle baskets out of smaller itemsnow - 5/13/165Kiran Chhapra - kiran.chhapra@gmail.comRosemary rosemary.titievsky@gmail.comLily RuanStacy B
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Day of the GalaRoulette will let volunteers in at 10AM on the day of the Gala
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Live auction management5/13/20161
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Auctioneer LiasonA week before 1
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Entering Live auction winners into Greater Giving software5/13/20161
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Recording Live auction winners during the Auction 45 min 9pm-9:45pm5/13/20162Mikael Sheikh mikael.sheikh@gmail.com
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Spotting Paddle numbers during Live auction and noting winners during the Auction 45 min 9pm-9:45pm5/13/20165James Ng - jng.email@yahoo.comClaire Lin mclin7@gmail.com
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Manage leaderboard; Texts promotions during event5/13/20161
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Check in Team
6pm - 8 pm
5/13/20163 or 4Samantha Delman-Caserta/samantha@3rliving.comShila Patel/shilapatel718@yahoo.comSara Ratner- sararatner@gmail.comRich Klein
note this is for 6 to 7pm shift
rklein99@gmail.com
natalia guarin-klein
note this is for 6 to 7pm shift
nataliagk@gmail.com
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Check out/ Payment processing Team
10 pm - 11 pm
5/13/20164 or 5Kiran Chhapra; kiran.chhapra@gmail.com
Andriana Azarias
andi.azarias@gmail.com
Justine Woodley
justinewoodley@yahoo.com
Jason Lee
jasonlee@mac.com
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Bidding Assistants with Tablets - walking in the crowd and helping with placing bids (tablets/ipads will be provided if necessary)5/13/20163Claire Lin mclin7@gmail.com
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Raffle Tickets Sales - a person with ipad selling raffle tickets to checked in attendees 6:30-7:305/13/20161Kiran Chhapra; kiran.chhapra@gmail.comRosemary rosemary.titievsky@gmail.com
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Help desk station (troubleshooting, bid retraction, etc.)5/13/20161
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Runners / Package retrievers - give out envelopes based on receipts and assit with physical item retrieval -
approx 10:00 pm-11:00 pm
5/13/20165 or 6Roberto Mazzoleni, rmazzoleni070@gmail.com
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Tech Team (connectivitiy, printers, set up, audio/video)5/13/20163
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50/50 Raffle - selling raffle tickets 2 people per shift. 2 shifts 6:30-7:30 & 7:30-8:305/13/20164Joy Nolan 9176476880 joyn@runbox.comKaren Fuller klfullernd@gmail.com
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Christina Rouner <crouner@nyc.rr.com>
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Day of the Gala Setup at Roulette
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Putting up item info sheets on the walls, setting up physical items on display, tables etc. In Roulette in the morning of the Gala day.5/13/2016the more the betterKiran Chhapra; kiran.chhapra@gmail.comI can come 2-4 pm
Joy Nolan 9176476880 joyn@runbox.com
Rosemary rosemary.titievsky@gmail.comAndriana Azarias
andi.azarias@gmail.com
I will be in the area around 12:30pm so text 347 6780900 if it looks like you need a few more hands. I can stay for about 1.5 hours/maybe 2 - Natalia Guarin-klein
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Day of the Gala Clean Up
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Helping out with cleaning up, packing etc. After the end of the event.5/13/2016the more the better
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