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PHILIPPINE COUNCIL FOR AGRICULTURE AND FISHERIES
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ANNUAL PHYSICAL AND FINANCIAL PLAN (Tier 2)
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FY 2020
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Division: AFMD
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Section: Budget Section
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FUNCTIONSKEY STRATEGIES/ ACTIVITIESPERFORMANCE INDICATORANNUAL PHYSICAL TARGETS TOTAL REMARKS
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 OFFICE SEMI OTHER OTHER REPRE-
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1st2nd3rd4thTotal SUPPLIES EXPEN- SUPPLIES PROFES- SENTATION
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 DABLE SIONALS
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Execute mandated budgeting systems and procedures, policies and principles on budget and fiscal management
A. BUDGET PREPARATION
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A1.
Received Budget Calls from DBM and Request for data requirement
Number of Budget Call11103
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from Congress Committee on Appropriation and SenateAttended / Request for
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Committee on Finance
Briefing Materials received
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from Senate and HOR
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A2Reviewed/ Prepared Annual Plan and Budget ProposalNo. of Budget Proposal01203
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for FY 2018 (DBM, Senate & HOR)prepared/submitted
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A3Encoded BP Forms on DBM's portal for No. of BP Forms posted90009
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FY 2016 (Actual) and FY 2017 (Current) - PCAF on Online Submission
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of Budget Proposal (OSBP)
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A4 Requested SARO/ NCA for Special Budget , Terminal
No. of Request to DBM for
12115
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 Leave BenefitsNCA/SARO
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A5Encoded data in the On-line Submssion of BEDs forms forNo. of BEDs forms00033
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FY 2018 Agency Budgetaccomplished
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A6Prepared Budgetary documents needed by DANumber of documents325010 -
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Planning/Budget, DBM, Senate and Congressprepared/submitted
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A7Facilitated in-house meeting with the Division Chief,No. of meetings223310
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Executive Director and etc re: 2018 Budget in coordination withfacilitated
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PMKMD-Planning Section
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A8 Attended budget Forum/Hearings/Floor DeliberationsNo. of Budget Hearings/22228 24,000 24,000 Meals during Budget hearing
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.Deliberations, (Camp A,/deliberations both Upper &
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 DBM,Congress,SenateLower House including DBm (P3,000/hearing)
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A9Prepare the Work and Financial Plan for the Budget SectionNo. of report submitted333312
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Develop, maintain and periodically update aspects of the Finance, Administrative and Management Information System (FAMIS)
B. BUDGET IMPLEMENTATION
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B1Processed Obligation Request and Status (ORS) and BudgetNo. of ORS and BURS 276,696 276,696
Job Order contract of Service (19,215 per month)
 212,760
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Utilization Request and Status (BURS) for appropriate UACS code by
processed
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Funding Source and consistency with units Work and -ORS5008008005002600
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Financial Plan and Cash Program-BURS30303030120
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B2Encoded/Recorded Transactions (voucher) in the No. of reports per mo.444416
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Registry of Allotments and Obligations per allotment class
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(RAOPS, RAOMO and RAOCOand RAPAL)
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B3
Processed /maintained & update ORS for the status of obligation and
No. of ORS and PRs
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Purchase request (PR) for appropriate reference and amount-ORS and BURS5308308305302720
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-PR90909090360
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Encoded/Recorded Transactions (voucher) in the Registry of Allotments,
No. of reports per mo.333312
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Obligations, and Disbursements (RAOD)
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B5Reviewed/ processed documents for completeness ofNo. of documents6209209206203080
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budgetary requirementsreviewed
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B6Signed/Certified FUNDS availability in
No. of MOAs and Contracts
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Memorandum of Agreements(MOA) and Contracts-MOA8015156116
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-Contracts100100100100400
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B7Signed /Certified FUNDS availability in PRNo. of PR and ORS6209209206203080
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and ORSsigned
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B8Coordinated with Fund Managers re: Fund AllocationNo. of coordination333312
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Disbursement and Balances (Accounting and Cashier)activities conducted
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Coordinate and maintain liaison with the Department of Agriculture, Department of Budget Management, Congress and other government agencied on budget related matters.
C. BUDGET REPORTING and ACCOUNTABILITY
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C1Generate registries (RAOPS, RAOMO, RAOCO & RAPAL)No. of reports1313131352
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generated
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C2Prepared Monthly SAOB and Quarterly Budget and No. of reports prepared444416
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Financial Accountability Reports (BFARs)
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C3 Prepared /Submitted Monthly Status of Funds and Financial No. of reports prepared666624
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Performance Report (FPR) needed by DA Budgetsubmitted
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C4Maintained/ update Registry of Allotments, Obligations, &No. of reports 333312
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Disbursements (RAODPS, RAODMO, RAODCO and RAODFinEx)generated
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C5Prepared/Submitted AFC's report on statusNo. of reports prepared11114
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of releasessubmitted
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C6Prepared data required by DBM, DA, COA, OED, ODED Number of data333312
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and Chief FADsubmitted
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C7Attendance to DA Assessment of Physical and FinancialNo. of attendance00112
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C8Coordination with the Accounting re: weekly reconciliationNo. of reports1212121248
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of obligations versus disbursements conductedcoordinated
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C9Recorded/Released documents,vouchers, t-lettersNo. of documents 241,042 241,042
Job Order contract of Service (16,739 per month)
 184,416
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NCA/SARO, Circulars, Special Orders & Memos & etc., and list downreceived/released
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supporting documents and attachments to the ORS-ORS, BURS and PR6209209206203080
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-NCA/SARO12115
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-SO/Memo10510530
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-MOA8015156116
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-Contracts100100100100400
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C10Disseminate information to operating units regarding Budget-No. of reports22228
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related issuances.coordinated
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Perform other functions as may be assigned by the management
D. OTHERS
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D1Attended to official business (local travels)No. of post travels00000
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re: liquidation of fund transfersreport
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D2Attended to local trainings/seminars/conferences
No. of trainings/seminars/
01113
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such as PAGBA, AGAP & M & E and etcconferences attended
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D3
Followed-up of budget-related natters including releases of SARO/NCA
No. of follow-ups555520
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 with DBM (by phone)
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D4Prepared presentation for various FORA (management meeting/No. of presentation 22228
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performance assessment)prepared
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D5Supplies for different budget activities 161,128 161,128 149736
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(See attached)
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D6Semi-Expendable 27,810 27,810
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517, 738
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D7Other Supplies 1,030 1,030
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