ABCDEFGHIJKLMNOPQRSTUVWXYZ
1
BHL Metadata Requirements ver.2 (http://s.si.edu/BHLmetadata)
2
1 MARCXML file (Title level metadata) + Item level metadata + Page level metadata = 1 Digital book or volume

BHL harvests all metadata via the Internet Archive (IA) and delivers selected metadata elements through the BHL website (http://biodiversitylibrary.org). IA requires title level metadata to be submitted as a MARCXML record. Item level metadata, such as the "Holding Institution" and "Copyright Status" information, must be manually assigned for each book or volume. Page level metadata, such as Recto/Verso and “Page 65,” are added by IA digitization technicians or by your institution's staff via Macaw.
3
Internet ArchiveMacaw
4
If you work directly with IA as your digitization vendor,
----IA collects the MARC records (title level metadata) directly from your library catalog via Z39.50 protocol "Z-fetch"
----IA requires that you submit item level metadata in the form of a "Partner Meta App"
----IA will perform the page level metadata collection for you.
Macaw helps facilitate the collection of title, item, and page level metadata for export to Internet Archive. After materials from Macaw make it to IA, they can be harvested to BHL's website.
5
Tabs in this Sheet (or scroll right)Questions? Contact Bianca Crowley | crowleyb@si.edu
6
Title - MARC21Describes the title level metadata required to submit books or volumes to BHL's collection. Title level metadata is supplied in the form of MARCXML. Selected metadata elements are then harvested to BHL's database and displayed via the BHL website.
7
IA - Item - PMA CSVDescribes the item level (individual book or volume) metadata required to submit books or volumes to BHL's collection. Working with Internet Archive, item level metadata is supplied in the form of a .csv file called the "Partner Meta App (PMA)." Each row in the PMA represents an item (book or volume) and each column represents a field label in IA. Custom fields such as "year" and "copy-specific-information" can be added to the PMA for submission to IA.
8
Macaw - Title/Item - WebformDescribes the title and item level metadata required to submit books or volumes to BHL's collection through Macaw -- the Metadata Collection and Workflow tool developed by Smithsonian Libraries and Archives. Title and item level metadata are entered via Macaw's web form. Title level metadata is supplied in the form of a MARCXML file, either copy/pasted or uploaded via Macaw's webform.
9
Macaw - Title/Item - CSVDescribes the title and item level metadata required to submit books or volumes to BHL's collection through Macaw -- the Metadata Collection and Workflow tool developed by Smithsonian Libraries and Archives. Title and item level metadata can be provided through the upload of a .csv file. Each row represents an item (book or volume) and each column represents a field label in Macaw.
10
Macaw - Page - CSVRather than manually assigning page level metadata via Macaw, this CSV describes the metadata required to submit page level metadata in bulk for a single item to Macaw -- the Metadata Collection and Workflow tool developed by Smithsonian Libraries and Archives. Page level metadata can only be entered for one item per .csv file. Each row represents a page and each column represents a field label in Macaw.
11
Macaw - Segment - Webform
12
BHL Admin - Segment - CSV
13
BHL Admin - Segment - Webform
14
Title - Mappings
15
Item - Mappings
16
Segment - Mappings
17
BHL Database - Ingest - Mappings
18
Data Exports
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92
93
94
95
96
97
98
99
100