| A | B | C | D | E | F | |
|---|---|---|---|---|---|---|
1 | Legislative Education | |||||
2 | ||||||
3 | Project/Deliverable | Start Date | Due Date | To Do | Who | Status/Notes |
4 | ||||||
5 | ||||||
6 | Sustainability Guidelines | Provided at the TCP Fall Meeting each year | ||||
7 | Legislative Education Calls | Set Call Schedule, include on weekly emails, send invites, and reminder emails to all TCP & Advocates | ||||
8 | Legislative Education Call with Advocates | Invite Advocates to share on at least one call to provide updates, priorities and legislative asks | ||||
9 | Three One-Pagers | Update the three One-Pagers with updated data, get approval from BTC Management, Post on State Website Pages | ||||
10 | Legislative Education Visit Spreadsheets | Make a copy of the previous year's Spreadsheet, delete previous year's info, and have it ready to share with grantees by the Fall Statewide Program Meeting. Ensure all grantee Point People are identified and they update their elected official's information and communicate with all grantees that share elected officials | ||||
11 | Legislative Education 2025 Web Page | Create a new post on the TobaccoFreeNYS.com site to be shared internally with all TCP grantees, Advocates, and other key partners. Update this page with Save The Dates, Link to new Legislative Education Visit Spreadsheet, call schedule and link and other key information for all TCP staff and affiliated partners | ||||
12 | Legislative Education Visits Communication | Through Utilization of the Legislative Education Visits Spreadsheets - State Reps will ensure that communication is happening between grantees and partners that share elected officials. Sharing by State Reps at Statewide Fall Meeting and at least one Statewide Call | ||||
13 | Legislative Education Day Activities including Youth Ambassador of the Year | The YAYA lead will work with Statewide Coordinator to update the YAYA Application, share the YAYA application, provide updates and get feedback from RC Grantees. Identify a team to score applications and determine awardees - A rubric is used, and a team call is held. Coordinators who have youth that applied will become a planning team for the Awards Presentation that happens on Legislative Education Day. Other activities in the Well to be determined by a small workgroup. | ||||
14 | Gear - T-shirts | $ | ||||
15 | Gear - Fleece Full Zips (Pending) | Confirm with Contract Managers that this could possibly be approved. Submit a Gear Request Form on behalf of all catchment area agencies. Wait until that is approved before moving forward with collecting sizes and amounts from grantees | ||||
16 | Social Media Posts | Utilizing the data and graphics from the three one pagers create one fact posts to share through the months of January, February, and March. Get approval from BTC Contract Managers, Program Manager, and if necesary BTC Management | ||||
17 | Education vs. Lobbying - Messaging | Dianne P. is tasked with assisting grantees for publc facing materials and information if they need support in making sure that their messaging does not include lobbying language or anything that could be construed as possible lobbying. Dianne P. may need clarification from BTC on some items. | ||||
18 | Education vs. Lobbying - Mini Training & Tip Sheet (summarizing what is in the training) | Recreated the approve Education vs. Lobbying Training and created a Tip Sheet (that just summarizes what is said in the training) | ||||
19 | Earned Media - Press Release | Create a press release that can be utilized by Grantee Staff for earned media efforts, utilize the information from the three one-pagers while using appropriate framing messaging. Get this approved by BTC Management before sharing with grantees Earned Media - Press Release | ||||
20 | Legislative Education Visits Preparation (Scripts) | Update Practice Scripts for Grantee Usage. Script #1 Script #2 Script #3 | ||||
21 | Secure Well area for the next year Legislative Education Day | Secure a date for 2026 for Legislative Education Day | ||||
22 | Materials | |||||
23 | One Pagers | Once One Pagers are approved, share with grantees, other tobacco control program partners, and post on website both the post and the Legislative Education Page | Heather | Wil need to have some of these printed for LED | ||
24 | LED Specific Resources | Concourse Map, Directions, Public Transportation, Parking & More Parking Info, Dining/Food, Security, What to bring/Not bring | Heather | Will have these posted on WebPage and will review on Statewide Call(s) | ||
25 | Tobacco Control Program & Theme Stickers | Confirm current theme and order stickers for grantee use both in district and on Legislative Education Day | Heather | Have enough from last year | ||
26 | INJ FAQ's for INJ Table | Utilize current media campaign print materials to be included in Legislative Education | Heather | Have enough from last year | ||
27 | INJ Stickers for INJ Table | Confirm current theme and order stickers for grantee use both in district and on Legislative Education Day | Heather | Have enough from last year | ||
28 | Postcards (Combined Iteration) | Confirm current postcards are appropriate and data is correct, and confirm with contracted media agency to have them printed and shipped | Heather | Will need to have these printed for LED | ||
29 | New Iteration Tabletop Rectractable Banner | Once the Women's Iteration of the Not Just Menthol Campaign is complete, request a tabletop banner | Heather | If it is available by then | ||
30 | Other Displays | Once theme is determined, discuss and plan any displays to have for Legislative Education Day | Heather & Jeanie Orr | Will bring displays that we have | ||
31 | Quitline Reports | Each year the NYS Quitline creates an annual report and shares with all TCP grantees & partners | Tony Astran | Will be available in Mid-January |