Clare & Steve Vendors.xlsx

	A	B	C	D	E	F	G	H	I	J	K	L
1	Vendor Type	Company	Timeline confirmation	Day before	Contact Name	Phone	Email	Confirmation #	Total Amount Due	Final Due Date	Remaining Amount Due	Notes
2	Ceremony Venue	Belle Isle, Flynn Pavillion			Marie Kaphengst/ Darlisa	Office : 313-821-9851 Mobile : 734-597-1527	kaphengstm@michigan.gov		$750	n/a	$0	full rental amount was due at time of signing contract will receive $200 back as deposit
3	Reception Venue	Second Best			Sydney Nicholson	mobile - 248-854-3365	sydney@fourmanladder.com		$19,650	9/13/2025	$14,925	paid 20% of total amount for deposit. Total amount due represents meeting a $15K spend minimum and then all applicable taxes and fees included cost structure is that we agree to hit a spend minimum which is $15K. Any food/bev consumed will go towards meeting spend minimum. We are only charged for drinks we consume (there is no cost per head) Bar and food menu will be determined prior to event so we can figure out how much of $15K will go towards food and how much is left for bar. I anticipate switching to a cash bar for anyone who wants to stay past 11p (we have the venue till 1am) If we go over the spend minimum (ie, we blow through the minimum with open bar) the extra balence accrued will be invoiced or can put credit card on file during event to use if minimum is met during the event
4	Hair & Makeup	Configure Beauty			Robbin Kujus (owner, worked with her to get paired with one of the artists from her team) She generated my contract for me **will add specific name + contact info of artist I get paired with closer to. I won't have this info until I have my trial in May		Robbin@configurebeautydetroit.com		$1,028		$928	paid $100 retainer to hold my date, goes towards final amount due 50% ($464) due within 24 hours after trial is complete (trial is 5/4 so due 5/5) 50% remaining ($464) due 1 week prior to event so 9/6. ***This $464 amount should have -$30 removed as I will not pay with a credit card, I will pay with Zelle which is vendors preferred payment method.
5	Photographer	Abi Lynch LLC			Abi Lynch	mobile - 480-776-9732	info@abigailclynch.com		$3,500	8/30/2025 (2 weeks prior to event during our final meeting)	$1,750	paid 50% of total as deposit 8 hour package, can pay for additional hours if needed
6	Officiant	Kyle Snarski			Kyle Snarski	mobile - 586-596-0905			n/a	-	n/a	Kyle is a friend of Clare and Steve He has offciated weddings for other friends He is doing this as favor, we plan to gift him a thank you gift Kyle will also be a guest at the wedding
7	Florist	Earth In the Alley			Caty Smits	651-968-7478	catysmits@gmail.com		$2,448.60	8/23/2025 (3 weeks prior to event)	$1,876.45	paid 25% of total as deposit can make adds or changes to current proposal up to 3 weeks prior to event. 3 weeks is when she orders flowers so no changes can be made past that
8	Musicians	Independent Strings LLC			Jordan Schug (owner of Independent Strings, connected me to musicians we will use) Delani (cellist) Bob (pianist)	Jordan - Delani - Bob -	Jordan - jordanschug@gmail.com Delani - Bob -
9	Cocktail Hour Food	Holiday Market			Eric
10	Day Of Coordinator	Events By Annie			Annie Dalton Flores
11	Cocktail Table Rental (for cocktail hour only)	DB Linens / DeShawn Rowe			DeShawn Rowe (Bothwell)	(313)655-0547	dvr1213@yahoo.com		$200	9/13/2025	$150	-receiving a total of 6x high top cocktail tables w/ white linen to use outside during cocktail hour -Paid $50 deposit on 4/18 to secure date and rental. This is refundable upon tables + linens being returned in good condition -If we opt to have delivery/pickup service to Belle Isle it will be another $50 (so $200 due on event day) Clare will advise closer to event if delivery/pick up is needed Found DeShawn on FB Marketplace. She prefers to communicate on FB Messanger *She has been very quick to reply and answering all my Qs!
12	Beverage Buckets (for cocktail hour only)	Sweet Gathering Rentals			Judy McNally	(248) 219-8855			$105	at pick up likely day before event	$80	Found Judy on FB Marketplace -paid $25 deposit via Venmo on 5/2 - this will hold our date. Will get deposit back when buckets are returned -Must pick up, she does not offer delivery services -Can return 1-2 days after event -comes with stands (may not need) stands fold up -approx 30 inch diameter and 10 in deep have been communicating through FB messanger however her number is here if we need another way to reach her. She's been really easy and quick to reply to messages!
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14									$ 27,681.60		$ 19,709.45
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