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TaskFrequencyEstimated TimeNotesNotes by Natalia
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Scout potential cities/venues (capacity, accessibility, travel, accommodation, costs)Annually12–15 hrs Nanette's Team?
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Request, receive & compare venue proposals (RFPs)Annually6–8 hrsDone?
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Site visits / virtual tours (as needed)Annually1–4 daysNatalia with Nanette's Team
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Negotiate contracts (space, catering, AV, cancellation, insurance)Annually8–15 hrsNatalia with Nanette's Team
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Coordinate venue payments (deposits, schedule, invoices)Annually4-5 hrsNatalia with Nanette's Team
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Ongoing liaison with venue to ensure deliverables on trackPre-conference1–2 hrs/weekNatalia with Nanette's Team
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Document change orders & updates; circulate to stakeholdersPre-conference30–60 min/updateNatalia with Nanette's Team
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