| A | B | C | D | E | F | |
|---|---|---|---|---|---|---|
1 | [EVENT NAME] | In this file you will find: - Logistic - Roadmap with a To Do List - Budget - Gadget - Catering - Speakers and talks details - Schedule - Calendar Editorial in English, Italian and Spanish - Copy to promote speakers | ||||
2 | ||||||
3 | Generic info | Responsibilities | ||||
4 | Date | 25/12/2023 | General Coordination | Name 1 | ||
5 | Time | Logistics | Name 2 | |||
6 | Location available from h. - to h. | Please put all the hours we have available to use the location | ||||
7 | Location | Name, adress, mail and phone number | Promotion | Name 3 | ||
8 | Organizers | Speakers | Name 4 | |||
9 | Partner | Gadgets | Name 5 | |||
10 | Speaker | Catering | Name 6 | |||
11 | Topics | Location | Name 7 | |||
12 | ||||||
13 | Useful links | Attendee info | ||||
14 | CFP | Venue Capacity | 100 | |||
15 | Registration Link | People expected | 20 | |||
16 | Event Landing Page | Drop % | 50 | |||
17 | Shared Folder | Number of registrations | 40 | |||
18 | Shared Google Photo album | |||||
19 | ||||||
20 | Equipment needed / Features Location | Roles and team presence on the day of the event define what each role does in detail | ||||
21 | Equipment | Number | Done | Opening / Closing | ||
22 | Earliest Opening and Latest Closing Hour check | MC | ||||
23 | Projector (check video quality) | N. | Photos | |||
24 | electric plug | N. | Direction / Speaker support | |||
25 | Chairs | N. | Catering | |||
26 | Bright room (check the presence of light contrast with the screen) | - | Reception / Welcome / Check in | |||
27 | Each speaker must be able to: - project the slides from their pc - do live coding - share a video with audio | Notes | Others team members at the event | |||
28 | Audio Verification: - presence of necessary microphones - ability to stream video with audio | Indicate how many microphones | ||||
29 | Adapters | Indicate which ones are present and communicate to the speaker | ||||
30 | HDMI | |||||
31 | Pointer/ Slider | N. | ||||
32 | Laptop (be sure that there is the possibility to share slides, in which format and which device is needed - ours or the one of the location) | Indicate the type of pc needed | ||||
33 | Internet/Wifi | Indicare PW and Wlan | ||||
34 | Accessibility (as in ease of wheelchair access (step free access from entrance to presentation area...). Most buildings are good in this regard but it's easy for the able bodied to completely miss there are "a few steps" between entrance and presentation area | |||||
35 | Disclaimer to take photos and use on socials/blog | |||||
36 | Water | - | ||||
37 | ||||||