| A | B | |
|---|---|---|
1 | Instructions for Spring 2021 - Schedule of Classes Adjustments for Physical Distancing | |
2 | Steps to provide the Office of the Registrar the decisions made about how each class will be offered for fall semester | |
3 | Fast Facts: | |
4 | 1.1 | October 10 is the firm deadline for providing information to the Office of the Registrar as determined by EVC Delgado in consultation with the Council of Deans |
5 | 1.2 | This document will be the single "source of truth" for the Office of the Registrar to know and implement the College's decisions. The information must come from the Associate Dean and no other form of this data will be accepted other than for informational purposes. |
6 | 1.3 | The columns must be completed as configured (no not modify). The data format is exactly what is needed to cut/paste into production and create the most effecient means possible of reaching our mutual UMD goal of fall enrollment and instruction. |
7 | 1.4 | A classes' Enrollment Capacity will continue to be the Maximum number of students allowed in a class section regardless of method of delivery. * Online Only or Remote: Enrollment Capacity must = to the maximum number of students allowed to register and participate. * In Person only: Enrollment Capacity must =/< the VCAA 6' Room Max Cap. * Blended:(all 3 variations) Enrollment Capacity must be =/< to the maximum number of students allowed to register and participate. The room's standard enrollment capacity will most likely be =/> (greater tham) than the VCAA 6' room capacity. How this will be achieved throughout the semester, in order to achieve safe physical 6' distancing or the room/lab maximum limit, is up to the College. Enrollment Capacity is the only data element that enroforces (controls) maximum student enrollment. |
8 | Before you begin - things to know | |
9 | 2.1 | All UMD classes MUST have a Class Note defining how it will be delivered. |
10 | 2.2 | Every In-Person or Blended class sections MUST have a Meeting pattern that includes a Room that will meet the COVID State requirements for social distancing. This includes thesis, fieldwork, independent study, etc. |
11 | 2.3 | * The data on your template is not perfect. It is a snapshot in time regarding the Spring 2021 classes that are active or in tentative status. * It provides the 6', distancing based, room seat capacity as it established as of September 15. There is NOT a MyU report of other query yet developed to provide this information. * The FM and VCAA work on physical measurements and decisions continues. * EXPECT changes to the 6' Room MAX Capacity. |
12 | 2.4 | * Columns A-AB data is PRODUCTION DATA as of September 16, 17, or 18, 2020. |
13 | 2.5 | * Colleges and departments may already have this information in other forms. *Per COD's request for fall 2020 scheduling and affirmed with the Associate Dean in the September 14, 2020 meeting with the Registrar, this is the one, consistent, way all college/departments/units must provide information to the Office of the Registrar. |
14 | Key: | |
15 | Required | Is the indicator of what data/which columns must be provided for every UMD class & how it will be delivered by the faculty. |
16 | Optional | Is the indicator of that there are addtional detials needed to support the scheduling changes to this class. |
17 | Outcomes of this work: | |
18 | Outcome 1 | Goal: Tell students how this class will be delivered. Objective: Every UMD class will have 3 new communication data points (Class Attributes, Class Notes, & Facility ID) which will display in MyU, PeopleSoft Class Search and Schedule Builder. |
19 | Outcome 2 | Goal: Change the Schedule of Classes to accomodate the new regulations for teaching In-person in physical proximity to the instructor and other students. Objective: Every F2F delivered class @ UMD which exceed the room's new VCAA determined, 6' seat capacity must also complete the "optional" fields which tell the Registrar what to change on the official schedule of classes to accommodate all students who register for a class |
20 | ||
21 | College Required Action: | Provide accurate, easily understood information to studetns about how a class will be taught. The UMD Schedule of Classes is the University's official documentation purposes of how this class will be and was delivered. to Internal and external groups (HLC, ABET, etc) which will seek this information in the future about this academic year/term. This intentional communication aligns with our UMD goals and values. |
22 | Instructions: | Every class section must have information for OTR in columns AE & AF |
23 | Select drop down values in Columns AE & AF DO NOT MODIFY | |
24 | Data Summary | Use the Definitions & Mapping workbook for the mapping of how this data works together for student benefit. |
25 | 3.1 | Location = This field impacts Student Fees |
26 | 3.2 | Instruction Mode = This field is our officilal reporting field to all accreditation bodies (HLC etc) |
27 | 3.3 | Class Attributes - this helps students SEARCH for classes and also displays in MyU\:Academics\My Classes |
28 | 3.4 | Class Notes - this is the MOST descriptive information but it not on the "surface" of class information but rather on the 2nd or 3rd layers of details. We will be encouraging students to open their schedules and read. |
29 | 3.5 | Facility ID: This is the most "viewable" information through PeopleSoft, MyU and Schedule Builder. It is good "at-a-glance" information within in MyU and Schedule Builder. It is not as good as Class Notes is at helping them see the full picture and there is no means to "class search" by this information. |
30 | ||
31 | College Optional Action: | Needed only IF a class is being changed. Examples: Session (15 to 5), Day (T&H to TH&S) or time (AM to PM), etc. These are significant changes. All information is needed by Subject, Catalog Number, Class Number and Section Number. |
32 | Provide the basic changes to quickly let us know what are the changes needed. | |
33 | 4.1 | Changes in time (even by 5 minutes) is a REALLY big deal. Unless you tell us otherwise, the system will DROP THE ASSIGNED ROOM and we start over. |
34 | 4.2 | ColumnAG is needed for information such as the Day or Time, or Room, all 3 (meeting pattern) or any combination are changing. |
35 | 4.3 | Need 1 on 1 conversation and support? Email UMDREG@d.umn.edu for help |
36 | Recommended Steps | |
37 | STEP 1: | Determine by class if the REQUIRED data are only needed or if the OPTIONAL data are also needed because of the number of students exceed the number of seats available in the currently assigned classroom. How to answer this question: Compare column C "6' Room Max CAP of the current room" with column D "Enrollment Capacity. If Enrollment Catalog (total students is LARGER than the COVID Cap, something has to change and the Office of the Registrar will provide support based upon the quality of information provided. |
38 | How to provide the neeeded inormation | |
39 | REQUIRED data | What class section are we working on? The Class Number is the ONLY distinct "key" to the specific class section. Please provide this number ever time in order to facilitate the speed of assistance. |
40 | REQUIRED data | How will the class be taught? Tell us what Class Note to use to represent how the class will be delivered. Every UMD class needs a row and data in Column AE and AF . |
41 | REQUIRED data | Is the classroom big enough (if class will have face to face meetings)? Compare column C "6' Room Max CAP (current room)" with column D "Enrollment Capacity. Does the maximum enrollment capacity exceed the number COVID seats now available in the CURRENTLY assigned classoom?. If yes: No further action is needed for that class other than the Communication of Delivery data (previous step). If no: Then the Optional Data fields become required to account for the need for a larger classroom, as well as any other changes in time, days, etc. |
42 | OPTIONAL | Provide OTR the room, day, time, class size desired etc. so we may help. |
43 | STEP 2: | Be patient. |
44 | STEP 3: | Anticipate that the work may not be done and ready until October 23, 2020 |
45 | How to finalize the data: | |
46 | 5 | Associate Deans (only) must email UMDREG@d.umn.edu when the College is ready for the the Office of the Registrar to begin reviewing and implementing changes. |
47 | 5.1 | These google sheets are designed so that we all can retain "full access" to view what is happening yet provide a means for controlling the data changes so that we are not "chasing Champs own tail" as we all seek to get our work done in a stressful time frame. |
48 | 5.2 | Strong and regular communication is going to be the key point to all of UMD being successful. |
49 | FAQ: | Link to FAQ |
50 | Thank you | Our mutual understanding and cooperation is essential to the success of this work to be completed before October 9, 2020 |
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