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Note: Although not shown in these examples, appropriate signatures are needed on forms.
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Travel Request Form
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The employee properly completed this travel form prior to the trip. He anticipated
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incidental expenses (laundry) and obtained a purchase order. Expenses were
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listed on the form, excluding those paid directly by the school.
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Travel Advance Request Form
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The employee completed the left side (Request) of this travel form prior to
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travelling and held onto the form until he returned from the trip. Upon
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return, he took this form to the school's bookkeeper to assist with
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completing the right side of the form (the Reconciliation) and then he
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brought the form to the Finance Dept. for final review. The Finance Dept.
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found that some expenses weren't allowed or were undocumented and
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adjusted the total, then assisted the employee with the Travel Voucher.
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Travel Expense Voucher
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The employee had completed this travel form when he came to the Central
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Office. The Finance Dept. adjusted some amounts that were disallowed,
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and added the additional student expenses not covered by the advance.
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Mileage Log
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The employee had properly completed this travel form.
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