Volunteer activity list - Village Weekend 2019
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This form can be completed online and everyone who has access to it will see which slots you have put your name down for immediately. Once you have chosen a slot/s, please email Ellie at info@wheathampstead-pc.gov.uk with your contact info. In accordance with data protection, your contact info will only be used for the purpose of volunteering for this event. If you are not comfortable writing your name on this form, please note your initials or just write 'filled'. EVERYONE GETS A FREE DRINKS VOUCHER FOR HELPING!
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People neededActivityReport toTime slot/sNamePlease specify the hours you can do if different to those listed
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1Bunting: Putting up bunting around the Memorial Hall - Sun 30th JunePeter WoodhamsAny 2 hours that suitJames Atkinson7 to 9pm on 26th June
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Saturday 13 July 2019
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4Car park: Set up the car park - including collection of stakes from the Forge, hammering stakes into the ground and attaching hazard tape.Steve Haynes9am-12pmDavid Law
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9am-12pm
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9am-12pm
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2Dancefloor/green room: Lay dancefloor tiles, erect gazebo and set up the green room etc.Andy Park12pm-2pmMB
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12pm-2pmED
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2WGT: Assist with performance order, checking everyone is present.Linda Halford2.30pm-4.30pmLouise Wynn
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2.30pm-4.30pm
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2Car park marshalling: Directing cars to the car park, directing disabled users to the relevant spaces.Steve Haynes2pm-4pm
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2pm-4pm
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4 per slotMarshalling: During Picnic on the Meads. Includes reporting back any concerns and taking any full rubbish bags to the Forge (only if you are physically able). Full instructions will be given prior to the event.David Johnston5pm-6pm
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5pm-6pm
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5pm-6pm
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5pm-6pm
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6pm-7pmGill
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6pm-7pmJohn ND
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6pm-7pm
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6pm-7pm
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7pm-8pm
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7pm-8pm
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7pm-8pmJohn N-D
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7pm-8pm
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8pm-9pm
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8pm-9pm
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8pm-9pm
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8pm-9pm
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9pm-10pm
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9pm-10pm
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9pm-10pm
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9pm-10pm
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2 per slotBar: Serving drinks at the bar - ONLY soft drinks.Tessa Reason2.30pm-4pmNigel Oxley
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2.30pm-4pmMarion Oxley
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4pm-5pmNigel Oxley
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4pm-5pmMarion Oxley
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3 per slotBar: Serving drinks at the bar - as above, plus alcohol. If you would prefer to only serve soft drinks, please specify.Tessa Reason5pm-6pmWheathampstead Lawn Tennis ClubWill Turnbull and colleagues
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5pm-6pmWheathampstead Lawn Tennis Clubwilll0@yahoo.com
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5pm-6pmWheathampstead Lawn Tennis Club07966 869125
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6pm-7pm
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6pm-7pm
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6pm-7pm
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7pm-8pmL. Brooks
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7pm-8pm
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7pm-8pm
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8pm-9pm
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8pm-9pm
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8pm-9pm
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9pm-10pm
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9pm-10pm
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9pm-10pm
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6 per slotMarshalling and close down (rubbish): Move final rubbish bags to the Forge, putting empty bins away, dismantling the WPC gazebo and the bar, loading the van. Event concludes at 10.30pm.David Johnston10pm-11.15pm
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10pm-11.15pm
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10pm-11.15pm
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10pm-11.15pm
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10pm-11.15pm
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10pm-11.15pm
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3Close down (dancefloor, lighting): Lift dancefloor tiles, take down green room gazebo, de-rig floodlights, roll up large number of cables.Andy Park10.30pm-12am
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10.30pm-12am
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10.30pm-12am
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Sunday 14 July 2019
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2Car park: Tidy up the car park from the night before, replace fallen stakes, broken tape etc.Steve Haynes9am-12pm
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9am-12pm
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2Arena set up: Help to mark out the arena, put in stakes and wooden posts for field maps, put up banners.Terry Pankhurst8am-9am
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8am-9am
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2PA set up: Help to get PA system around the arena organised.Andy Park10am-11amDavid Meek
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10am-11amN. Brooks
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2 per slotMarshalling: Memorial Hall car park. Includes monitoring the entrance to the car park to stop members of the public parking.David Johnston7am-9am
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9am-11am
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11am-1pm
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2 per slotCar park marshalling: Directing cars to the car park, directing disabled users to the relevant spaces.Steve Haynes11.30am-12.45pm
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11.30am-12.45pm
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12.45pm-2pm
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12.45pm-2pm
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4Parade: Assist with the parade to ensure it keeps moving, participants are in the right order etc.Linda Halford12.30pm-1.30pm
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12.30pm-1.30pm
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12.30pm-1.30pm
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12.30pm-1.30pm
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2Close down car park: Remove stakes and tape and load the van.Steve Haynes5pm-6pm
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5pm-6pm
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4Close down Marford Playing Fields: Dismantle the gazebo plus any tables/chairs/WPC items back to the MH, dismantle the arena, load the van.David Johnston5pm-6pm
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5pm-6pm
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5pm-6pm
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5pm-6pm
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