The Service Providers Who COPE Shares Data With
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NAME OF SERVICE PROVIDERCOUNTRY IN WHICH THEY ARE BASEDACTIVE PARTNERSHIP?DETAILS OF THE PERSONAL DATA SHAREDSERVICES PROVIDED TO COPELINK TO PRIVACY POLICY
PRIVACY SHIELD COMPLIANT (U.S. ORGS ONLY)
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AcquiaUSAYESAll data held on the site.Hosts for the COPE websitehttps://www.acquia.com/about-us/legal/privacy-policyYES
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BasecampUSAYESNames, addresses, email address of COPE Team, Council and BoardManage our communications/projectshttps://basecamp.com/about/policies/privacyYES
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Blake MorganUKYESCOPE'S registered address is here.Legal supporthttps://www.blakemorgan.co.uk/about-us/regulatory-information/privacy-and-cookies/
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Charities CommissionUKYESCOPE Board of Trustees only: name, address (sometimes previous address), date of birth, email addressLegal requirements
https://www.gov.uk/government/organisations/charity-commission/about/personal-information-charter
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Citrus HR LtdUKYESCOPE employees only: name, full address, date of birth, National Insurance number, renumerationHR support serviceshttps://citrushr.com/privacy-policy/
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Companies HouseUKYESCOPE Board of Trustees only: name, address (sometimes previous address), date of birth, email addressLegal requirements
https://www.gov.uk/government/organisations/companies-house/about/personal-information-charter
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Co-operative BankUKYESNames, addresses and bank account details of everyone who COPE pays within the UK, such as service suppliers and individuals. COPE Directors only: name, address (sometimes previous address), date of birth, email address.COPE's current account for making and receiving paymentshttps://www.co-operativebank.co.uk/global/privacy-and-cookies
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DeesonUKYESAll data held on the site.COPE's design and development agency for the website.https://www.deeson.co.uk/privacy-and-cookies
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FXPayments, American ExpressUSAYESNames, addresses and bank account details of everyone who COPE pays outside the UK, such as service suppliers and individualsTo pay invoices in a foreign currencyhttps://www.americanexpress.com/uk/legal/online-privacy-statement.htmlYES
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Google G SuiteUSAYESCOPE employees and associates only: name, email addresses, telephone numberProvides apps for our day-to-day business: email, document collaboration (Drive), Calendar, Hangouts, etchttps://policies.google.com/privacyYES
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GoToMeeting, LogMeInUSAYESMeeting and event registrants: name, affiliation, country, email address, discipline
Is our online meeting, webinar and video conferencing service.
https://www.logmeininc.com/gdpr/gdpr-complianceYES
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HotJarMaltaNO (ended Jan 2017)No information is collected about specific users but heatmaps, for example, record user activity and display generic results. "Hotjar is NOT designed to show how a specific and identifiable person is using the site or app. The difference between these approaches is huge. While most of our competitors allow you to tag, identify and search for specific users, with Hotjar we allow our customers to understand their visitors’ experience and identify common issues and opportunities without making individual users identifiable." https://www.hotjar.com/blog/hotjar-approach-privacyTo analyse activity on the homepage via heatmaps.https://www.hotjar.com/legal/policies/privacy
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ISMTEUSAYESEvent registrants: name, affiliation, address, email addressJoint seminars/workshops in UK, USA, China, Singaporehttps://www.ismte.org/page/PrivacyPolicy?NO
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Lane End Conference CentreUKYESCOPE employees, Council Members and invited guests: names, phone numberMeeting venue for COPE council and meetingshttps://www.lane-end-conferences.co.uk/Privacy_Policy.html
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MailchimpUSAYESAll members, and individuals who have signed up to receive COPE News: email addressMailchimp provides our newsletter services to communicate with our members and others interested in publication ethics.https://mailchimp.com/legal/privacy/YES
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MicroPress Printers (https://www.micropress.co.uk/)
UKYESEvent registrants: name, affiliationPrint materials/folders for meetings/seminarshttps://www.micropress.co.uk/privacy-policy/
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Moore Stephens LLPUKYESCOPE Employees only: name, address, date of birth, National Insurance numberAccountantshttps://www.moorestephens.co.uk/home/privacy
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Nicholas Hunter Ltd (http://www.nicholashunter.com/)
UKYESEvent registrants: name, affiliationPrepares badges for our seminars/meetingsNot yet online at time of writing but send as document. Website being updated
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PaypalUSAYESSome members: name, address and email addressCOPE's online account which assists some non-UK members to pay fees by cardhttps://www.paypal.com/c2/webapps/mpp/ua/privacy-fullYES
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SurveyMonkeyUSAYESSurvey respondents: email address, job titleCOPE's survey software for surveys and polls to COPE members, COPE Council, conference attendees.https://sv.surveymonkey.com/mp/legal/privacy-policy/YES
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XeroNew ZealandYESMembers and service providers: name, address, email addressCloud-based system that manages COPE's accounting. COPE invoices directly from here and tracks payments in and out of our bank account and Paypal.https://www.xero.com/about/terms/privacy/
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