2026 Approved-Coach Reimbursed Meets.xlsx

	A	B	C	D	E	F	G	H	I	J	K	L	M	N	P	Q	R
1	COACH REIMBURSEMENT FOR NATIONAL MEETS FROM 1/1/2026 TO 12/31/2026															1/13/2026
2	MEETS	DATES	TOTAL NIGHTS	LOCATION	REIMBURSEMENT DUE DATE	LODGING	ADD TAX	DOUBLE	M&I	DAILY TOTAL	NET DAILY TOTAL	AIRFARE*/ Transpotation		NET AIRFARE / Transportation	%	MIN TOTAL	MAX TOTAL
3	NCSA Spring Champs	3/17-21/2026	6	Orlando, FL	4/21/26	169	$194	$194	80	$274	$192	$665		$466	0.70	$850	$1,618
4	Open Water Nat	4/2-4/2026	4	Sarasota, FL	5/5/26	205	$236	$236	86	$322	$290	$409		$368	0.90	$947	$1,526
5	National Championships	7/28-8-1/2026	6	Irvine, CA	9/1/26	191	$220	$220	86	$306	$275	$566		$509	0.90	$1,060	$2,160
6	Speedo Junior Nationals	8/3-7/2026	6	Irvine, CA	9/7/26	191	$220	$220	86	$306	$260	$766		$651	0.85	$1,171	$2,210
7	Futures *	7/29-8-1/2026	5	Austin, TX	9/1/26	173	$199	$199	80	$279	$195	$254	#	$178	0.70	$568	$1,154
8		7/29-8-1/2026	5	Greensboro, NC	9/1/26											$568	1153.95
9		7/29-8-1/2026	5	Knoxville, TN	9/1/26											$568	1153.95
10		7/29-8-1/2026	5	Madison, WI	9/1/26											$568	1153.95
11		7/29-8-1/2026	5	Sacramento, CA	9/1/26											$568	1153.95
12	ISCA Summer Senior Blast	7/28-8/1/2026	6	St Petersburg, FL	9/1/26	0	$0	$0	0	$0	$0	$0		$0		$400	$400
13	NCSA LC Juniors	7/22-26/2026	6	Indianpolis,ID	8/26/26	133	$153	$153	80	$233	$163	$673		$471	0.70	$797	$1,449
14	SC (Winter) US Open	TBD	5	TBD												$400	400
15	SC (Winter) Juniors West	TBD	5	TBD			$0	$0	0	$0	$0			$0	0.90	$0	$0
16	* A club can choose to go to any of the 5 locations but the reimbursement will be the same as for Austin												* Max mileage allowance - 350 Round Trip @ 0.725/mile
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18		COACH REIMBURSEMENT FOR NATIONAL MEETS FROM 1/1/2026TO 12/31/2026
19	REIMBURSEMENTS
20
21	MEETS	DATES	TOTAL DAYS	NIGHTS	REIMBURSEMENT DUE DATE	LOCATION	MIN TOTAL	MAX TOTAL		2 nights	3 nights	4 nights		5 nights	6 nights
22	NCSA Spring Champs	3/17-21/2026	5	6	4/21/26	Orlando, FL	$850	$1,618		$850	$1,042	$1,234		$1,426	$1,618
23	Open Water Nat	4/2-4/2026	3	4	5/5/26	Sarasota, FL	$947	$1,526		$947	$1,237	$1,526
24	National Championships	7/28-8-1/2026	5	6	9/1/26	Irvine, CA	$1,060	$2,160		$1,060	$1,335	$1,610		$1,885	$2,160
25	Speedo Junior Nationals	8/3-7/2026	5	6	9/7/26	Irvine, CA	$1,171	$2,210		$1,171	$1,431	$1,690		$1,950	$2,210
26	Futures *	7/29-8-1/2026	4	5	9/1/26	Austin, TX	$568	$1,154		$568	$763	$959		$1,154
27		7/29-8-1/2026			9/1/26	Greensboro, NC	$568	$1,154		$568	$763	$959		$1,154
28		7/29-8-1/2026			9/1/26	Knoxville, TN	$568	$1,154		$568	$763	$959		$1,154
29		7/29-8-1/2026			9/1/26	Madison, WI	$568	$1,154		$568	$763	$959		$1,154
30		7/29-8-1/2026			9/1/26	Sacramento, CA	$568	$1,154		$568	$763	$959		$1,154
31	ISCA Summer Senior Blast	7/28-8/1/2026	5	6	9/1/26	St Petersburg, FL	$400	$400
32	NCSA LC Juniors	7/22-26/2026	5	6	8/26/26	Indianpolis,ID	$797	$1,449		$797	$999	$937		$1,286	$1,449
33	SC (Winter) US Open	TBD	4	5		TBD	$400	$400
34	SC (Winter) Juniors West	TBD	4	5		TBD	$0	$0		$0	$0	$0		$0
35	* A club can choose to go to any of the 5 locations but the reimbursement will be the same as for Austin
36
37	MIN TOTAL for Trials is three days, two nights for swimming one event or four days and three nights if arriving two days prior to first event. Counts one or two days before 1st event 1 day after last event.
38	MIN TOTAL is three days, two nights for swimming one event. Counts one day before 1st event 1 day after last event.
39	MAX TOTAL is for swimming on the first and last day. Counts one day before 1st event and 1 day after last event.
40	Swimmer will only be reimbursed for one day before 1st event to one day after last event based on lodging nights.
41	Example: If a swimmer swims on day 2 and day 4, the reimbursement will be for 5 days, 4 nights.
42	Per Gulf Swimmings Rules & Regulations
43	GENERAL TRAVEL WITHIN THE GULF SWIMMING LSC
44	The following guidelines will apply when conducting Gulf Business within the LSC.
45	1. No reimbursement when attending Gulf Swimming scheduled meetings, i.e. Board of Directors, House of Delegates and regular TPC meetings or any Swim Meet unless included on Athlete Meet Reimbursements.
46	2. Mileage reimbursement will be available when traveling on Gulf Business when attending special meetings or when traveling is required to carry out assigned duties.
47	3. No mileage reimbursements will be made if the person is receiving a stipend from Gulf Swimming for the event.
48	4. If the meeting is a breakfast or lunch meeting, reasonable meal expenses will be approved.
49	5. No meal reimbursement or Gulf per diem will be available when traveling to USA Swimming workshops where a per diem is given by USA Swimming.
50
51	If National Event is held in the Greater Houston Metropolitan Area – No Reimbursement for those swimmers residing in the Greater Houston Metro Area.
52	If National Event is held in the Bryan-College Station Metropolitan Area – No Reimbursement for those swimmers residing in the Bryan-College Station Metro Area.
53
54	**For those swimmers competing in a National Level Meet outside their Metro Area but within the Gulf LSC:
55	1. No Hotel Stay, commuting each day. - Roundtrip mileage will be paid at the current year’s IRS mileage rate for each day actually competing at the Meet. No Per Diem
56	2. With Hotel Stay –
57	a. Only one roundtrip will be allowed. No airfare calculation.
58	b. Per Diem will only be paid for the number of nights of a required Hotel Stay. Officials will not receive a per diem.
59	c. Hotel and Per Diem will be calculated using our current Meet Reimbursement formula, using the GSA per diem tables for the year and location of the Meet.
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