23760430-QW Montreal 2026 (2).xlsx

	A	B	C	D	E	F	G	H	J	K
1		Queering Wiki Conference Montreal, QC- Canada Oct. 23–25, 2026	Number of Units	Unit Cost (USD)	Total USD (Units x Cost)	Total Local Currency	Owner	Based on quote	# of scholarship Recipients	60
2									# of organizers	10
3									# of self-funded participants	40
4									Total Conference Attendees	110

5	ACCOMMODATION	Rooms ORGANIZERS – 5 nights – [TBC] (10 single occupancy rooms // breakfast included)	50	$170	US $6,122.30	CA $8,500.00	WMLGBT	FALSE	Local Currency	CAD
6		Rooms SCHOLARSHIPS – 4 nights – (5 single occupancy rooms // breakfast included)	20	$170	US $2,448.92	CA $3,400.00	WMLGBT	FALSE	Exchange Rate (Oanda) 1 USD =	1.38818
7		"Rooms SCHOLARSHIPS – 4 nights – (30 double occupancy rooms // breakfast included)"	120	$170	US $14,693.51	CA $20,400.00	WMLGBT	FALSE	Exchange Rate (Oanda) 1 CAD =	0.72027
8								FALSE	Budget updated as of	Feb 27, 2026
9								FALSE
10		Accommodation Total			US $23,264.72	CA $32,300.00
11
12	TRAVEL	Airfare (60 scholars + 10 organizers)	70		US $60,000.00	CA $83,290.80	WMF	FALSE	Africa	1200
13		Travel agency fees (US$50/ticket)	70	$50	US $3,500.00	CA $4,858.63	WMF	FALSE	South America	1000
14								FALSE	North America	500
15								FALSE	Europe	800
16		Visa processing fees	15	$132	US $1,980.00	CA $2,748.60	WMF	FALSE	Asia	1000
17		Airport Transfer in Montreal only	1	$3,700	US $3,700.00	CA $5,136.27	WMLGBT	FALSE
18		Travel Total			US $69,180.00	CA $96,034.29			Oceania	1500
19										60000
20	MEETING COSTS	Dinners for scholarship recipients
21		3 Dinners for scholarship recipients	180	$30	US $5,400.00	CA $7,496.17	WMLGBT	FALSE
22
23		Pre-Conference - Thursday
24		Organizer dinner-meeting	10	$40	US $400.00	CA $555.27	In-kind	FALSE
25
26		Pre-Conference - Friday
27		Culture crawl collaterals	1	$510	US $510.00	CA $707.97	In-kind	FALSE
28
29		Day 1 - Friday
30		Venue day 1	1	$7,800	US $7,800.00	CA $10,827.80	WMLGBT	FALSE
31		Lunch + breaktime	1	$5,250	US $5,250.00	CA $7,287.95	WMLGBT	FALSE
32		Day 2 - Saturday
33		Venue day 2	1	$7,800	US $7,800.00	CA $10,827.80	WMLGBT	TRUE
34		Lunch + breaktime	1	$5,250	US $5,250.00	CA $7,287.95	WMLGBT	FALSE
35		Evening reception	150	$80	US $12,000.00	CA $16,658.16	In-kind
36		Day 3 - Sunday
37		Venue day 3	1	$7,800	US $7,800.00	CA $10,827.80	WMLGBT	TRUE
38		Lunch + breaktime	1	$5,250	US $5,250.00	CA $7,287.95	WMLGBT
39		Meeting Costs Total			US $57,460.00	CA $79,764.82
40
41	HARD GOODS	Signage, banners	1	2000	US $2,000.00	CA $2,776.36	WMLGBT	FALSE
42		Lanyards, name badges, swag	110	25	US $2,750.00	CA $3,817.50	WMLGBT	FALSE
43		Hard Goods Total	300	20	US $4,750.00	CA $6,593.86
44
45	AV							FALSE
46		A/V (microphone, screens, etc)	1	19065	US $19,065.00	CA $26,465.65	WMLGBT	FALSE
47		Interpretation	1	12000	US $12,000.00	CA $16,658.16	WMLGBT	FALSE
48		A/V Total			US $31,065.00	CA $43,123.81
49
50	OTHER	Security	1	5000	US $5,000.00	CA $6,940.90	WMF
51	OTHER				US $5,000.00	US $6,940.90
52
53		Subtotals
54		SUBTOTAL COT			US $107,329.72	CA $148,997.35
55		Admin Fee Venue (8%)			US $4,596.80	CA $6,381.19
56		Contingency (5%)			US $5,366.49	CA $7,449.87
57		Total COT			US $117,293.01	CA $162,828.41	WMLGBT
58
59		SUBTOTAL WMF			US $70,480.00	CA $97,838.93
60		Contingency (5%)			US $3,524.00	CA $4,891.95
61		Total WMF			US $74,004.00	CA $102,730.87	WMF
62
63		SUBTOTAL IN-KIND			US $12,910.00	CA $17,921.40
64		Total In-kind			US $12,910.00	CA $17,921.40	In-kind
65
66		Grand Total	Grant requested		US $191,297.01	CA $265,559.28
67			Grand Total		US $204,207.01	CA $283,480.68
68			check math		US $204,207.01	CA $283,480.68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92
93
94
95
96
97
98
99
100