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2 | Create professional Gantt charts in GanttPRO in a few clicks | |||||||||||||||||||||||||
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4 | Exhibition Planning Checklist | 4/13/2021 | ||||||||||||||||||||||||
5 | Color | WBS Number | Task name / Title | Assigned to | Planned start date | Planned end date | Deadline | Progress (%) | Duration (hours) | Estimated hours | Time log (minutes) | Status | Priority | Task description | Cost | Actual cost | ||||||||||
6 | 1 | Basics | 4/14/2021 | 4/21/2021 | 0 | 48 | 0 | 0 | 0 | 0 | ||||||||||||||||
7 | 1.1 | Select appropriate show | 4/14/2021 | 4/17/2021 | 0 | 16 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
8 | 1.2 | Set budget | 4/18/2021 | 4/19/2021 | 0 | 16 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
9 | 1.3 | Decide type of stand: | 4/18/2021 | 4/21/2021 | 0 | 32 | 0 | 0 | 0 | 0 | ||||||||||||||||
10 | 1.3.1 | Shell scheme | 4/18/2021 | 4/19/2021 | 0 | 16 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
11 | 1.3.2 | Space only | 4/20/2021 | 4/21/2021 | 0 | 16 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
12 | 1.4 | Agree stand size and location | 4/18/2021 | 4/21/2021 | 0 | 32 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
13 | 1.5 | Learn about the most common exhibiting mistakes before you book | 4/18/2021 | 4/21/2021 | 0 | 32 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
14 | 2 | Setting objectives | 4/20/2021 | 5/1/2021 | 0 | 64 | 0 | 0 | 0 | 0 | ||||||||||||||||
15 | 2.1 | Define your audience | 4/20/2021 | 4/25/2021 | 0 | 32 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
16 | 2.2 | What does success look like to you? | 4/24/2021 | 5/1/2021 | 0 | 48 | 0 | 0 | 0 | 0 | ||||||||||||||||
17 | 2.2.1 | Set sales target | 4/24/2021 | 4/26/2021 | 0 | 24 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
18 | 2.2.2 | Set leads target | 4/27/2021 | 5/1/2021 | 0 | 24 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
19 | 3 | Show offering | 4/26/2021 | 5/9/2021 | 0 | 80 | 0 | 0 | 0 | 0 | ||||||||||||||||
20 | 3.1 | Decide which products and services to exhibit | 4/26/2021 | 4/28/2021 | 0 | 24 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
21 | 3.2 | What’s your ‘big enticement’? Will you: | 4/27/2021 | 5/4/2021 | 0 | 48 | 0 | 0 | 0 | 0 | ||||||||||||||||
22 | 3.2.1 | Launch a product / service? | 4/27/2021 | 5/1/2021 | 0 | 24 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
23 | 3.2.2 | Offer a show-only discount / deal? | 5/2/2021 | 5/4/2021 | 0 | 24 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
24 | 3.2.3 | Provide demonstrations or free trials? | 5/1/2021 | 5/3/2021 | 0 | 24 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
25 | 3.3 | Review speaker opportunities | 5/4/2021 | 5/9/2021 | 0 | 32 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
26 | 3.4 | Research workshop or breakout session opportunities | 5/2/2021 | 5/5/2021 | 0 | 32 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
27 | 4 | Stand design and requirements | 5/3/2021 | 5/22/2021 | 0 | 112 | 0 | 0 | 0 | 0 | ||||||||||||||||
28 | 4.1 | Write a good stand brief for your provider | 5/3/2021 | 5/4/2021 | 0 | 16 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
29 | 4.2 | Decide stand requirements: | 5/4/2021 | 5/15/2021 | 0 | 64 | 0 | 0 | 0 | 0 | ||||||||||||||||
30 | 4.2.1 | Location | 5/4/2021 | 5/4/2021 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
31 | 4.2.2 | Lighting | 5/5/2021 | 5/5/2021 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
32 | 4.2.3 | Utilities such as water, electricity, internet, phone lines | 5/8/2021 | 5/9/2021 | 0 | 16 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
33 | 4.2.4 | On-stand furniture | 5/8/2021 | 5/8/2021 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
34 | 4.2.5 | Carpets / floor covering | 5/9/2021 | 5/9/2021 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
35 | 4.2.6 | Catering / refreshments | 5/10/2021 | 5/10/2021 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
36 | 4.2.7 | Cutlery / cups / plates etc | 5/11/2021 | 5/11/2021 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
37 | 4.2.8 | AV equipment and/or presentations | 5/11/2021 | 5/12/2021 | 0 | 16 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
38 | 4.2.9 | Formal / informal meeting areas | 5/11/2021 | 5/11/2021 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
39 | 4.2.10 | USB sticks, adaptors, chargers, cables | 5/12/2021 | 5/12/2021 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
40 | 4.2.11 | Waste bins | 5/15/2021 | 5/15/2021 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
41 | 4.3 | Do you have a data capture system? | 5/16/2021 | 5/16/2021 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
42 | 4.4 | Will your stand meet safety regulations? | 5/17/2021 | 5/17/2021 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
43 | 4.5 | Do you have insurance? | 5/18/2021 | 5/18/2021 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
44 | 4.6 | Do you need security or night sheets? | 5/19/2021 | 5/19/2021 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
45 | 4.7 | Does the stand need to be stored after the show? | 5/22/2021 | 5/22/2021 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
46 | 5 | Team | 5/23/2021 | 5/31/2021 | 0 | 56 | 0 | 0 | 0 | 0 | ||||||||||||||||
47 | 5.1 | Decide on your exhibition team | 5/23/2021 | 5/24/2021 | 0 | 16 | 0 | 0 | 0 | 0 | ||||||||||||||||
48 | 5.1.1 | Are they knowledgeable? | 5/23/2021 | 5/23/2021 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
49 | 5.1.2 | Are they experienced events professionals? | 5/24/2021 | 5/24/2021 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
50 | 5.2 | Create stand rota | 5/25/2021 | 5/25/2021 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
51 | 5.3 | Is branded clothing required? | 5/26/2021 | 5/26/2021 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
52 | 5.4 | Book hotel rooms and transport | 5/26/2021 | 5/26/2021 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
53 | 5.5 | Create name badges | 5/29/2021 | 5/29/2021 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
54 | 5.6 | Set expenses budget | 5/30/2021 | 5/30/2021 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
55 | 5.7 | Brief team (exhibition goals, lead targets, dress code, stand rules, etc) | 5/31/2021 | 5/31/2021 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
56 | 6 | Pre-event marketing | 6/1/2021 | 6/5/2021 | 0 | 24 | 0 | 0 | 0 | 0 | ||||||||||||||||
57 | 6.1 | Learn how to attract more visitors to your stand | 6/1/2021 | 6/1/2021 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
58 | 6.2 | Promote event on website | 6/1/2021 | 6/1/2021 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
59 | 6.3 | Promote event on social media | 6/1/2021 | 6/1/2021 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
60 | 6.4 | Notify clients and prospects | 6/2/2021 | 6/2/2021 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
61 | 6.5 | Create press release and distribute to target media | 6/5/2021 | 6/5/2021 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
62 | 7 | On-stand marketing | 6/6/2021 | 6/14/2021 | 22 | 56 | 0 | 0 | 0 | 0 | ||||||||||||||||
63 | 7.1 | Decide on promotional gifts | 6/6/2021 | 6/6/2021 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
64 | 7.2 | Design and print sufficient collateral | 6/7/2021 | 6/7/2021 | 100 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
65 | 7.3 | Design and print sufficient business cards | 6/8/2021 | 6/8/2021 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
66 | 7.4 | Design and print pop-ups / roller banners etc | 6/9/2021 | 6/9/2021 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
67 | 7.5 | Sign and return order forms and declarations | 6/9/2021 | 6/9/2021 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
68 | 7.6 | Note shipping | 6/12/2021 | 6/12/2021 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
69 | 7.7 | Note set-up and dismantle times | 6/13/2021 | 6/13/2021 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
70 | 7.8 | Note artwork deadlines | 6/14/2021 | 6/14/2021 | 100 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
71 | 7.9 | Note show guide deadlines | 6/14/2021 | 6/14/2021 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
72 | 8 | Paperwork and timelines | 6/15/2021 | 6/23/2021 | 11 | 56 | 0 | 0 | 0 | 0 | ||||||||||||||||
73 | 8.1 | Decide on promotional gifts | 6/15/2021 | 6/15/2021 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
74 | 8.2 | Design and print sufficient collateral | 6/16/2021 | 6/16/2021 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
75 | 8.3 | Design and print sufficient business cards | 6/19/2021 | 6/19/2021 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
76 | 8.4 | Design and print pop-ups / roller banners etc | 6/19/2021 | 6/19/2021 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
77 | 8.5 | Sign and return order forms and declarations | 6/20/2021 | 6/20/2021 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
78 | 8.6 | Note shipping | 6/21/2021 | 6/21/2021 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
79 | 8.7 | Note set-up and dismantle times | 6/22/2021 | 6/22/2021 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
80 | 8.8 | Note artwork deadlines | 6/23/2021 | 6/23/2021 | 100 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
81 | 8.9 | Note show guide deadlines | 6/23/2021 | 6/23/2021 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
82 | 9 | At the event | 6/26/2021 | 6/30/2021 | 0 | 40 | 0 | 0 | 0 | 0 | ||||||||||||||||
83 | 9.1 | Take list of important contact numbers | 6/26/2021 | 6/26/2021 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
84 | 9.2 | Take contract | 6/27/2021 | 6/27/2021 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
85 | 9.3 | Take stand layout plan | 6/28/2021 | 6/28/2021 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
86 | 9.4 | Take show stationery | 6/29/2021 | 6/29/2021 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
87 | 9.5 | Take a First Aid kit | 6/30/2021 | 6/30/2021 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
88 | 10 | Post-event activity and evaluation | 7/3/2021 | 7/7/2021 | 0 | 40 | 0 | 0 | 0 | 0 | ||||||||||||||||
89 | 10.1 | Have all scheduled leads been followed up? | 7/3/2021 | 7/3/2021 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
90 | 10.2 | Have all non-scheduled leads been followed up within 3 days of the event? | 7/4/2021 | 7/4/2021 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
91 | 10.3 | Evaluate results against objectives | 7/5/2021 | 7/5/2021 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
92 | 10.4 | Evaluate results against investment. | 7/6/2021 | 7/6/2021 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
93 | 10.5 | Communicate outcomes to stand team and thank you’s. | 7/7/2021 | 7/7/2021 | 0 | 8 | 0 | 0 | Open | Medium | 0 | 0 | ||||||||||||||
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95 | This document has been created with the help of https://ganttpro.com online service | |||||||||||||||||||||||||
96 | You are free to use the document for your purposes with no limitations. To edit it, please, create a copy or use https://ganttpro.com | |||||||||||||||||||||||||
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