National Archives: official records transferred
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Record Transfer Report: monitoring and reporting file transfer to The National Archives, September 2012
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Legacy: records up to and including 1981 due for transfer before 2012Current year: records from 1982 due for transfer in 2012Forecast activity: records from 1983/4 due for transfer in 2013
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OrganisationWebsiteTotal records heldRecords currently selected for transferPlanned total for year-end transferStill to ProcessTotal records heldRecords currently selected for transferPlanned total for year-end transferStill to ProcessTotal records heldRecords currently selected for transferPlanned total for year-end transferStill to ProcessComments submitted by departments
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1Cabinet Office www.cabinetoffice.gov.uk65310005531,2361,1601,160765,3682,2742,2743,094
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2Crown Prosecution Servicewww.cps.gov.uk40040080080800016016000
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3Department for Business, Innovation and Skillswww.bis.gsi.gov.uk17,2901,1901,19016,1003,08063002,4501,54010501,435
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4Department for Communities and Local Governmentwww.communities.gov.uk202020051515103423423420
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5Department for Culture Media & Sportwww.culture.gov.uk000000000000This body established 1992, not yet due to transfer records.
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6Department for Educationwww.education.gov.uk1,350100501,25087070208002,0001001001,900
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7Department for Environment, Food and Rural Affairswww.defra.gov.uk8,6281731738,4552,45150502,4013,87477773,797Correct figures for core-Defra
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8Department for International Developmentwww.dfid.gov.uk20319519587945615612330000a) 87 Legacy records will not transfer to The National Archives: we seek another place of deposit. b) Plan to transfer records up to and including 1984 by end of 2012.
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9Department for Transportwww.dft.gov.uk333000004040400Review of records up to and including 1990 is underway.
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10Department for Work and Pensionswww.dwp.gov.uk000000000000Records up to and including 1984 have been reviewed and already transferred.
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11Department of Energy and Climate Changewww.decc.gov.uk3,290003,2905950059528000280
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12Department of Healthwww.dh.gov.uk5,8362212215,6153,1821741743,0086,8004095006,391Forecast more records to be selected from 1983/4 during 2013.
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13Foreign and Commonwealth Officewww.fco.gov.uk/en/publications-and-documents/33,4528,5258,52524,92723,2081,3261,34621,88255,73684084054,896There are around 250,000 files in Special Collections and a plan for their appraisal, selection/destruction is in development.
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14Health & Safety Executivehttp://www.hse.gov.uk/foi/openness.htm58103581790579449067449HSE has provided information to the best of its current capability.
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15HM Revenue and Customswww.hmrc.gov.uk1,5001421421,3583500035045000450
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16HM Treasurywww.hmtreasury.gsi.gov.uk4,64702,3004,64717,5483,9549,00013,59429,430015,00029,430Project instigated and selection is underway to accelerate transfer
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17Home Officewww.homeoffice.gov.uk 10,0517,8471,3002,2041,35438209725,4111905,392
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18Ministry Of Defencewww.mod.uk/DefenceInternet/Home/9,700009,70014,2822,9322,93211,35020,20807,10420,208
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19Ministry of Justicewww.justice.gov.uk6,3506,3504,650095095092504,6009759753,625Ministry of Justice figures are based on estimated meterage
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20Northern Ireland Officewww.nio.gov.uk1,4084574579513,0809579572,1233,4329469462,486
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21Ordnance Surveywww.ordnancesurvey.co.uk20,00020,00020,000020,00020,00020,00001,0001,0001,0000Figures represent the conclusion of a large project initiated in 2009 to transfer maps.
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22Acaswww.acas.org.uk282025028212001001202560220256Selection process not yet complete.
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23Atomic Weapons Establishmentwww.awe.co.uk444444011104545450
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24BRB (Residuary) Ltdwww.brbr.co.uk000000000000Records up to and including 1992 have been reviewed, selected and transferred.
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25British Councilwww.britishcouncil.org9,115009,1151,887001,8872,230002,230
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26Care Quality Commissionwww.cqc.org.uk000000000000This body established in 2009, not yet due to transfer records.
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27Centre for Environment, Fisheries and Aquaculture Sciencewww.cefas.defra.gov.uk151515099905550
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28Charity Commissionwww.charity-commission.gov.uk/About_us/About_the_Commission/Transparency_index.aspx24,85951124,8082,059202,0574,96014144,946
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29Civil Aviation Authoritywww.caa.co.uk50,055808049,97516,3450016,34511,3550011,355
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30Civil Nuclear Police Authoritywww.cnpa.police.uk
www.cnc.police.uk
000000000000This body established in 2004, not yet due to transfer records.
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31Companies Housewww.companieshouse.gov.uk000000000000All records up to and including 1985 have been reviewed and transferred.
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32Competition Appeals Tribunalwww.catribunal.org.uk000000000000This body established 2003, not yet due to transfer records.
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33Countryside Council for Wales / Cyngor Cefn Gwlad Cymru)www.ccw.gov.uk2,36874742,2942330023343200432
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34Criminal Cases Review Commissionwww.ccrc.gov.uk 000000000000This body established in 1997, not yet due to transfer records.
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35Crown Estate Paving Commissionwww.cepc.org.uk313131000000000Transfer of all remaining volumes up to and including 1984 is planned.
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36Defence Geographic Centrehttp://www.mod.uk/DefenceInternet/AboutDefence/WhatWeDo/SecurityandIntelligence/DIS/ICG/DefenceGeographicCentredgc.htm4,11866664,0521180011830066294
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37English Heritagewww.english-heritage.org.uk12,5310012,5312,2910302,2914,4190304,419
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38Environment Agencywww.environment-agency.gov.uk000000000000Unable to provide accurate figures at present. Plan to identify records held that are over 20 years old.
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39Equality and Human Rights Commissionwww.equalityhumanrights.com000000000000This body established in 2007, not yet due to transfer records.
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40Food and Environment Research Agencywww.fera.defra.gov.uk2,14496962,048992009921,696001,696
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41Food Standards Agencyhttp://www.food.gov.uk/about-us/data-and-policies/foia/public-records-act/6,18710306,084901009012,32711042,326FSA is committed to meeting the requirements of the 20 year rule and has instigated a robust plan to address legacy transfers.
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42Government Actuary's Departmentwww.gad.gov.uk90099009230023
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43Greenwich Hospitalwww.grenhosp.org.uk110000001120These records are Account Books, there is a plan to transfer them in 2013.
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44Health and Social Care Information Centrewww.ic.nhs.uk000000000000Not a public records body. Hold some inherited legacy records from General Register Office and ONS.
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45Higher Education Funding Council for England (HEFCE)www.hefce.ac.uk000000000000HEFCE was established in 1992 following the Further and Higher Education Act 1992 and is not yet due to transfer records
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46Higher Education Funding Council for Wales (HEFCW)www.hefcw.ac.uk000000000000This body established in 1993, not yet due to transfer records.
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47Historic Royal Palaces www.hrp.org.uk000000000000This body established in 1998, not yet due to transfer records.
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48Land Registrywww.landregistry.gov.uk5115115110942525692505050200
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49Local Government Boundary Commission for Waleswww.lgbc-wales.gov.uk7,488007,4881,536001,5361,056001,056
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50Medical Research Councilwww.mrc.ac.uk4,828004,8285800058064200642
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51Met Officewww.metoffice.gov.uk22500225250025500050
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52Metropolitan Police Servicewww.met.police.uk6,988750406,2389045508495,050005,050
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53National Audit Office (NAO)www.nao.org.uk141414033306660
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54National Measurement Officewww.bis.gov.uk/nmo61225925002510400104
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55National Nuclear Laboratorywww.nnl.co.uk000000000000This body established in 2005, not yet due to transfer records.
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56National Savings & Investmentswww.nsandi.com000000000000NS&I is committed to the Government’s transparency agenda. Further information on access to NS&I records can be found at www.nsandi.com
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57Natural Englandwww.naturalengland.org.uk7,0712652656,80677110107611,67520201,655
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58Natural Environment Research Councilwww.nerc.ac.uk000000000000Became a public records body in 2009, not yet due to transfer records.
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59Nuclear Decommissioning Authoritywww.nda.gov.uk21021021004,41032324,37913,230031513,230A project is in place to address the legacy. 1983/84 planned transfers are a forecast prior to selection process.
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60Ofcomwww.ofcom.org.uk6300637007160016
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61Offfice of Fair Tradingwww.oft.gov.uk1,750827450923200135606522011660104
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62Office for National Statisticswww.ons.gov.uk4772638721411924209535824101334101 files planned for 1983/84 transfer is an estimate figure.
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63Ofstedwww.ofsted.gov.uk000000000000The body established in 1992, not yet due to transfer records.
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64Privy Council Officeprivycouncil.independent.gov.uk303030030303006060600
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65Rural Payments Agencywww.rpa.gov.uk434343055505550
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66Skills Funding Agencywww.skillsfundingagency.bis.gov.uk000000000000This body established in 2010, not yet due to transfer records.
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67Supreme Court of the United Kingdomwww.supremecourt.gov.uk000000000000This body established in 2009, not yet due to transfer records.
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68Technology Strategy Boardwww.innovateuk.org000000000000This body established in 2007, not yet due to transfer records.
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69The Crown Estatewww.thecrownestate.co.uk6,51029506,2156571706401,1584801,110
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70The Electoral Commissionwww.electoralcommission.org.uk000000000000This body established in 2001, not yet due to transfer records.
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71The Insolvency Servicewww.bis.gov.uk/insolvency301242427720022220
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72The National Archiveswww.nationalarchives.gov.uk000042541641690000Plan to transfer records up to and including 1984 by the end of 2012.
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73The Pensions Regulatorwww.thepensionsregulator.gov.uk000000000000Records up to and including 1997 have been reviewed and already transferred.
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74The Royal Mintwww.royalmint.com000000000000Historical paper records have been electronically scanned to mitigate the likelihood of the condition of the records deteriorating
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75The Royal Parkswww.royalparks.org.uk1,9503303301,6206060150120303090This body established in 1993, legacy consists of inherited records.
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76Treasury Solicitorwww.tsol.gov.uk1,3501001001,2501002020802303535195
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77UK Debt Management Officewww.dmo.gov.uk/ 32662666607007
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78UK Export Financewww.ukexportfinance.gov.uk000000001414140
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79Valuation Office Agencywww.voa.gov.uk000000000000" [Records] have been reviewed and none meet the selection criteria for permanent preservation"
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80Welsh Governmentwww.wales.gov.uk
www.cymru.gov.uk
5364487788109777732886154154732
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Listed organisations are arranged in 2 groups; the first 21 organisations account for 90% of record transfers to The National Archives over the last 3 years. The remaining 59 organisations currently transfer or will do so in the future. Both lists are presented in alphabetic order by organisation name.
Notes on the data:
1. This data was provided by departments in September 2012.
2. Some figures were provided by departments in metres. These have been converted to files using a conversion rate provided by the department or, where this is not available, a standard conversion rate of 96 files per metre and shown in italics
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