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2 | Mt. Horeb Rotary Club: 2025 - 2026 BUDGET WORKSHEET | |||||||||||||||||||||||||
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4 | As of 5/11/2025 | |||||||||||||||||||||||||
5 | Service % of budget | 2024/25 | 2024/25 Budgeted | Proposed 2025/6 Budget % | 2025/2026 Budget by % | Transfer out of Fundraising | ||||||||||||||||||||
6 | 5% Unanticipated Operating Expenses | 5% | $1,057.05 | 5% | $1,500 | Kept in Operational Acct | Sent to service checking acct 10/1/2025 | |||||||||||||||||||
7 | 5% Set aside and save | 5% | $1,057.05 | 5% | $1,500 | Kept in Service Acct. | Sent to Operating acct 10/1/2025 | |||||||||||||||||||
8 | 10% Unanticipated Community Needs | 10% | $2,114.10 | 10% | $3,000 | Kept in Giving & Grants Acct | Sent to Grants checking acct 10/1/2025 | |||||||||||||||||||
9 | New Generations | 35% | $7,399.35 | 35% | $10,500 | Kept in New Gen | Sent to New Gen checking acct 10/1/2025 | |||||||||||||||||||
10 | Grants and Giving | 33% | $6,976.53 | 33% | $9,900 | Kept in Giving & Grants Acct | Sent to Grants checking acct 10/1/2025 | |||||||||||||||||||
11 | Member Services | 10% | $2,114.10 | 10% | $3,000 | Kept in PR Acct | Sent to PR checking acct 10/1/2025 | |||||||||||||||||||
12 | MH Rotary Foundation | 2% | $422.82 | 2% | $600 | Kept in Acct at Lakeridge | ||||||||||||||||||||
13 | Total | 100.00% | $21,141.00 | $30,000.00 | $30,000 | *This number will change as the year progresses. | ||||||||||||||||||||
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16 | Operational Budget | |||||||||||||||||||||||||
17 | Operational Income | Budgeted 2024-25 | Actual 2024-25 as of 5/16/2025 | Proposed 2025-2026 | Notes | Questions | ||||||||||||||||||||
18 | Member Dues | $10,000 | $8,231 | $10,000 | (25 x $400 = 10,000) 25 members | |||||||||||||||||||||
19 | 5% Unanticipated Operational Supplies/Need | $1,057 | $1,474 | $1,500 | 5% of Last Year Fundraising | |||||||||||||||||||||
20 | Happy Bucks | $250 | $475 | $300 | ||||||||||||||||||||||
21 | Total Operational Income | $11,307 | $10,180 | $11,800 | ||||||||||||||||||||||
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23 | Operation Expenses | Budgeted 2024-25 | 2024-25 Actual as of 5/16/2025 | Proposed 2025 - 26 | Notes | |||||||||||||||||||||
24 | Chamber dues | $200 | $177 | $200 | ||||||||||||||||||||||
25 | Club Runner | $600 | $420 | $420 | Website | |||||||||||||||||||||
26 | Postbox rental, Stamps | $175 | $102 | $175 | ||||||||||||||||||||||
27 | District dues | $1,875 | $1,800 | $1,875 | $75 x 25 members | |||||||||||||||||||||
28 | Rotary International Dues (20x75) | $3,000 | $3,122 | $3,200 | $100 x 25 members | |||||||||||||||||||||
29 | Governor’s gift/others gifts/donations | $50 | $50 | |||||||||||||||||||||||
30 | District Mtg Silent Auction | $50 | $50 | |||||||||||||||||||||||
31 | Operational/Promotional Supplies | $600 | $143 | $600 | stationary, plaques, nametags, pens | |||||||||||||||||||||
32 | PETS | $800 | $450 | $800 | ||||||||||||||||||||||
33 | Accounting Fees | $950 | $833 | $950 | ||||||||||||||||||||||
34 | Trailer Payment | $1,100 | $1,100 | $1,411 | *not on P&L | |||||||||||||||||||||
35 | Trailer Insurance | $120 | $0 | $120 | *Donated by Steve Helwig - Thank you Steve! | |||||||||||||||||||||
36 | 2% MH Rotary Foundation Donation from Club | $423 | $3,300 | $600 | *1/3 of $10,000 unbudgeted donation | |||||||||||||||||||||
37 | 5% Unanticipated Operational Supplies/Need | $1,057 | $1,500 | 5% of last year Fundraising | ||||||||||||||||||||||
38 | Total expenses | $11,000 | $11,447 | $11,951 | ||||||||||||||||||||||
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40 | Total Operating Income | $11,307 | $10,180 | $11,800 | ||||||||||||||||||||||
41 | Total Operating Expenses | -$11,000 | -$11,447 | -$11,951 | ||||||||||||||||||||||
42 | Operations Budget Balance | $307 | -$1,267 | -$151 | ||||||||||||||||||||||
43 | ||||||||||||||||||||||||||
44 | ||||||||||||||||||||||||||
45 | Service Budget | |||||||||||||||||||||||||
46 | Fundraising Income | 2023-2024 Actual | 2024-2025 Actual as of 5/3/2025 | Proposed 2025-26 | Notes | |||||||||||||||||||||
47 | Direct Giving (Lions etc) | |||||||||||||||||||||||||
48 | Fundraising - New | $ - | ||||||||||||||||||||||||
49 | 10K Raffle | $35,681 | $38,692 | |||||||||||||||||||||||
50 | Super Brunch | $10,297 | $12,654 | |||||||||||||||||||||||
51 | Frolic | $3,600 | $3,500 | |||||||||||||||||||||||
52 | Total Fundraising Income: | $45,978 | $54,846 | |||||||||||||||||||||||
53 | Fundraising Expenses | -$22,782 | -$25,493 | Advertising, Food, Licensing, Rentals, Supplies | ||||||||||||||||||||||
54 | Total Fundraised Income | $23,197 | $29,353 | |||||||||||||||||||||||
55 | Service Surplus | $6,949 | $897 | *Over/under budget to add to service | ||||||||||||||||||||||
56 | ||||||||||||||||||||||||||
57 | Total Fundraising Income | $30,146 | $30,000 | |||||||||||||||||||||||
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59 | Member Services | 2024-25 Budgeted | Actual 2024-2025 as of 5/3/2025 | Proposed 2025-2026 | Notes | |||||||||||||||||||||
60 | Guest Lunches | $149 | Lunches for guests, speakers, potential members etc. | |||||||||||||||||||||||
61 | Membership Event Expenses | $30 | ||||||||||||||||||||||||
62 | Membership Event Food Expense | |||||||||||||||||||||||||
63 | Membership Promotions | $509 | ||||||||||||||||||||||||
64 | Teacher's Luncheon & gifts | $166 | ||||||||||||||||||||||||
65 | Social Events | $484 | ||||||||||||||||||||||||
66 | Advertising not related to fundraising | $324 | ||||||||||||||||||||||||
67 | Total | $2,650 | $1,662 | $3,000 | 10% of Last Year Fundraising; *Acct Excess | |||||||||||||||||||||
68 | ||||||||||||||||||||||||||
69 | New Generations | 2024-2025 Budget | Actual 2024-25 as of 5/3/2025 | Proposed 2025-2026 | Notes | |||||||||||||||||||||
70 | Senior Scholarships | $0 | $4,000 | *scholarships paid out | ||||||||||||||||||||||
71 | Albert Grove Scholarship Donation | $0 | -$3,000 | *donated but not spent; acct = -$3,000 | ||||||||||||||||||||||
72 | Badger Boys/Girls State | $0 | $900 | |||||||||||||||||||||||
73 | World Affairs Seminar | $0 | $1,790 | |||||||||||||||||||||||
74 | RYLA | $0 | $500 | |||||||||||||||||||||||
75 | Youth Exchange ($4400 for 2 years) | $0 | $1,300 | |||||||||||||||||||||||
76 | InCheck - Background Checks | $50 | ||||||||||||||||||||||||
77 | Interact Donation | $0 | $275 | *uncatorgorized | ||||||||||||||||||||||
78 | Student Rotarians | $0 | $289 | |||||||||||||||||||||||
79 | Total New Gen: | $9,275 | $6,054 | $10,500 | 35% of Last Year Fundraising | |||||||||||||||||||||
80 | ||||||||||||||||||||||||||
81 | Giving & Grants | 2024-2025 Budget | 2024-25 Actual as of 5/3/2025 | Proposed 2025-2026 | Notes | |||||||||||||||||||||
82 | International Project | $2,000 | ||||||||||||||||||||||||
83 | Rotary International Foundation (EREY) | |||||||||||||||||||||||||
84 | Polio Plus | |||||||||||||||||||||||||
85 | Community Grants | |||||||||||||||||||||||||
86 | Project/Grant Savings (20-30%) | |||||||||||||||||||||||||
87 | Grants & Giving Budget | $8,745 | $2,000 | $9,900 | 33% of Last Year Fundraising | |||||||||||||||||||||
88 | 10% Unanticipated Community Needs | $2,650 | $3,000 | 10% of Last Year Fundraising Unanticipated Community Needs | ||||||||||||||||||||||
89 | Total Grants & Giving | $12,720 | $2,000 | $12,900 | ||||||||||||||||||||||
90 | ||||||||||||||||||||||||||
91 | 5% Set aside and save | $1,325 | $1,325 | $1,500 | *not budgeted in service #1000 acct | |||||||||||||||||||||
92 | ||||||||||||||||||||||||||
93 | Total Fundraising Income | $30,146 | $54,846 | $0 | ||||||||||||||||||||||
94 | Total Fundraising Expense/Giving | $24,645 | -$25,493 | $0 | ||||||||||||||||||||||
95 | Budget Balance | $5,501 | $29,353 | $0 | ||||||||||||||||||||||
96 | ||||||||||||||||||||||||||
97 | Account Balances: | |||||||||||||||||||||||||
98 | Mt Horeb Rotary Club Bank Accounts | |||||||||||||||||||||||||
99 | Account | Balance (4/3/2024) | Balance (5/3/2025) | Carry Over/Under +/- 25/26 Budget | Note | |||||||||||||||||||||
100 | Operational Checking Account #3600 | $2,219.32 | $4,486.98 | $89 | $1500 less trailer payment | |||||||||||||||||||||