WordCamp Sydney 2018 Budget

	A	B	C	D	E	F	G	H	I	J	K	L
1	250	Attendees		$55.00	Days:	2	Comments
2
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4	EXPENSES
5		Is this a wise use of our donated funds? Can someone donate this item/service?							COST SCENARIOS		After Ticket Sales Only	After Ticket Sales and Sponsorship
6	FIXED COSTS								Low Cost	$16,931.48	-$3,181.48	$42,568.52
7	Venue Hire	$5,418.41					both days		Medium Cost	$30,457.19	-$16,707.19	$29,042.81
8	Venue AV & support	$5,540.00					both days		High Cost	$64,238.85	-$50,488.85	-$4,738.85
9	Venue GST	$1,095.84
10	Wifi	$0.00					WIFI is included - need to submit email addresses
11	Event insurance	$2,750.00					$11 pp from Linux Australia -- includes Stripe fees
12	Video recording/processing	$7,040.00					recorded by volunteers, processed by vendor
13	Speaker happy hour/dinner	$0.00	$0.00	per speaker		26	<-- Number of speakers
14	Comped tickets/scholarships	$1,980				36	<-- Speakers plus 10 volunteers
15	Attendee special needs	n/a
16
17	OPTIONAL COSTS	below items can be discarded if funds are not raised
18	Lunch (Sat & Sun)	$26,147.00	$104.59	per person			lunch both days
19	Coffee Cart	$2,000.00	$0.00	per person			$3.50 per coffee, will prepay some
20	T-shirts	$3,246.10	$12.98	per person			x300 4 color screen print
21	Stickers	donated
22	Lanyards	from Foundation
23	Lanyard Holders	$0.00					x250 (I have some leftover from WCSyd2014)
24	Name Badges	$588.00					One insert per person (namebadge)
25	Water for speakers	$30.00
26	After-party	$2,500.00					Less $2000 covered by sponsorship with $500 "service charge" for w/e opening
27	Presenters, Posters & Signs	$69.96
28	Contingency@10%	$5,833.54
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30	TOTAL EXPENSES	$64,238.85	$128.48	per person
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32	INCOME
33	Current Tickets	$14,570.00
34	Expected Tickets	$13,750.00
35	Current Sponsorships	$47,000.00		Sponsorship levels		Spots Sold	Current Totals	Need	Expected
36	Expected Sponsorships	$45,750.00		Platinum	$6,000.00	1	$6,000.00	1	$6,000.00
37				Gold	$4,000.00	1	$4,000.00	2	$8,000.00
38				Silver	$2,500.00	6	$15,000.00	2	$5,000.00
39				After Party	$2,000.00	0	$0.00	1	$2,000.00
40	TOTAL INCOME	$61,570.00		Bronze	$1,000.00	0	$0.00	2	$2,000.00
41	Expected income	$59,500.00		Speakers Dinner	$750.00	0	$0.00	1	$750.00
42				WC Global Sponsors	$22,000.00	1	$22,000.00		$22,000.00
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44	Variance	-$2,668.85		Sponsor Total			$47,000.00		$45,750.00
45	Expected Varience	-$4,738.85
46				Ticket Sales
47				Mini Sponsor	$150.00	15	$2,250
48				General Entry	$55	224	$12,320
49				Coupon Codes (Free)	-$55	27	-$1,485
50
51				Tickets Total			$14,570.00
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53				Total In			$61,570.00
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