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CategoriesA23 NotesA23 for August ApprovalArea SubtotalsA23 Stretch Budget (if income allows)CommentsExposure
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Con Chair$4,310.60
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Admin200.00 Mostly pre-con
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At-Con Tips200.00 At-Con
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Contingency / Damage2,000.00 At-Con
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Con Chair DiscretionaryPolicy requires an expense line of 2% of the total income budget for ConChair expense reimbursement$1,760.60Mixed
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Chair ParkingValet parking 4 nights216.00
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Chair HotelRoom for 4 nights883.08 1,186.65 Upgrade to suite for 5 days for hosting meetings
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Otheroften used to buy small gifts for senior staff661.52
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AoC Safer Space$150.00
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AoC Safer Space Roomin parlor suite600.00 Move from function space to suite parlorAt-Con
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AoC Safer Space Tips100.00 At-Con
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AoC Safer Space Supplies50.00 At-Con
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ConChair Special Projects500.00 Transportation ProjectPre-Con
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Access$3,000.00
we are very likely to get a grant earmarked for access, so lowering this number doesn't help
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Admin50.00 Mostly pre-con
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Supplies.including foam earbud covers for Assistive Listening Devices150.00 $66 of gaff tape saved from A22At-Con
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CART (closed captioning)1,000.00 At-Con
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ASL1,700.00 At-Con
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Braille Program100.00 At-Con
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Art Show$695.00
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Admin240.00 Mostly pre-con
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At-Con Tips125.00 At-Con
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Internetshared with Tabletop Gaming250.00 At-Con
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AdsAlready spent80.00 Pre-Con
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ReceptionBartender fee200.00 At-Con
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Communications$1,750.00
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Admin25.00 Mostly pre-con
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At-Con Tips125.00 At-Con
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Internet500.00 At-Con
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Advertising400.00 Pre-Con
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Software costs100.00 Pre-Con
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Ad sales expense50.00 Pre-Con
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MailChimp250.00 Pre-Con
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Newsletter500.00 At-Con
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Sign Shop$300.00
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Toner150.00 At-Con
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Sign Shop Supplies150.00 At-Con
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Corporate$19,000.00
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Annual charge to conventionPlaceholder amount19,000.00 Post-Con
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Events$3,750.31
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Admin50.00 Mostly pre-con
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At-Con Tips200.00 At-Con
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Event #1250.00 At-Con
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Event #2250.00 At-Con
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Event #3250.00 At-Con
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Event #4250.00 At-Con
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DJ Hotel Room3 nights King662.31 62.09 If we need to switch to doubleAt-Con
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Masquerade$1,200.00
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Masquerade Adminincludes prize ribbons200.00 At-Con
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Masquerade Green Room
we have a hotel catering minimum to meet and this seems like the only place we can do it
1,000.00 At-Con
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ASCAPAlready paid for473.00 Post-Con
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BMI165.00 Post-Con
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Exhibits$1,825.00
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Admin25.00 Mostly pre-con
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At-Con Tips25.00 At-Con
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Fan Tables Admin25.00 At-Con
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Anime, Films, Videos$800.00
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AFV At-Con Tips25.00 At-Con
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AnimeTo buy dvds we can't borrow50.00 At-Con
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VideoTo buy dvds we can't borrow50.00 At-Con
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Anime License200.00
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Video MPLCCharged per seat per day500.00 At-Con
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Dealers Room$925.00
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Dealers AdminFor bulk mailing dealers (not Mailchimp)100.00 Mostly pre-con
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Dealers At-Con Tips125.00 At-Con
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Dealers Internet500.00 At-Con
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Promoter Fee200.00 Pre-Con
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Food$11,775.00
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Admin100.00 Mostly pre-con
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At-Con Tips300.00 At-Con
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Quartermaster Van Rentals500.00 At-Con
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Ice875.00 425.00 At-Con
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Food and supplies$10,000.00
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Con Suite6,000.00 2,000.00 At-Con
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Green Room/Staff Denfood chits instead? 4,000.00 2,000.00 At-Con
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Dead Dog (Monday)food chits instead? 300.00 At-Con
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Gaming$1,260.00
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Admin100.00 Mostly pre-con
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At-Con Tips250.00 At-Con
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Tabletop Gaming150.00 At-Con
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Tabletop Gaming InternetShared with Art Show250.00 At-Con
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Games Upkeep100.00 At-Con
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Video Gaming2,000.00 At-Con
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Video Gaming Internet500.00 At-Con
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Printing60.00 At-Con
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Online game subscriptions50.00 At-Con
96
Tournament prizes100.00 At-Con
97
BYOC Mincraft LAN100.00 At-Con
98
Accessible Games100.00 At-Con
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100
Guest of Honor Liaisonthese amounts are maximums/worst case scenarios. Several items will probably cost less$9,175.05