Event Worksheet
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Event Steward Event Worksheet
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Tournament / Revel / Banquet
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Event name
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Date
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Theme
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Sponsor (Group)
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Event Steward
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Phone # / E-mail
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Co- Event Steward
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Phone # / E-mail
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Event Committee E-mail list
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Budget(Include official budget worksheet)
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Expenses
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Site Costs$
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Insurance$
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Flyers$
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Site Favors$
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Contests$
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Prizes$
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Food$
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Decorations$
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Rentals$
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Supplies$
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Other$
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TOTAL$
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IncomePer person Adult fee isPer person Child fees is/are
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Site fees$
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Banquet fees$
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Revel fees$
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Merchant fees$
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Fund Raisers$n/an/a
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Other$n/an/a
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TOTAL$n/an/a
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Site(s)
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Location (Address)(Include site map)
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Directions to site(Include map to site and directions)
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Site contact Info
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Title
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Phone # / E-mail
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On-site during event?
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Contact info during event?
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Extra cost for onsite staff?
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Keys?
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Site Usage cost$
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Site Permit cost (if different from usage cost)$
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Paid by whom? (Group)
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Paid by when?
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Insurance required?
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Other, non-merchant money due to site owner?
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Site opens
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Site closes
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Site restrictions -- Such as: curfew, sprinklers, lighting, alcohol, pets, smoking, area parking, etc.)
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Merchants
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Allowed?
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Fees due to park?
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City or park permits needed?
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Fees or raffle donation due to event?
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Gate / Fund rasing activities
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Fees due to park?
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City or park permits needed?
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Restrooms
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Hours open
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Need portapotties?
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Supplies?
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Special Needs access
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Handicapped parking?
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Wheelchair access to restrooms?
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Wheelchair access to all areas of site?
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Contact police to let them know were using the park?
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Division
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Phone #
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Area map needed? (Restaurants, Gas, Stores, Medical, etc.) (Include copy)
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Nearest emergency facilities (Include map and directions)
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General Event
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Site fee
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Tourney (Adult / children)
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