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LUPONG TAGAPAMAYAPA INCENTIVES AWARDS (LTIA)
TECHNICAL NOTES
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ASSESSMENT FORM
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Proper Recording means to keep and maintain a record book of all complaints filed with the Punong Barangay/Lupon Chairman numbered consecutively in the order in which they were received and enter therein the names of the parties, date and time filed, nature of the case, and disposition. [Rule III, Section 2 (a) of Katarungang Pambarangay Implementing Rules and Regulations]

Means of Verifications (MOVs): Record Book which must contain the following: names of the parties, date and time filed, nature of the case, and disposition
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A. IDENTIFYING INFORMATION
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Lupong Tagapamayapa : Region : REGION II - CAGAYAN VALLEY
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City/Municipality : CITY OF CAUAYAN
Award Category : CC/3rd
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Province : ISABELA
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B. EVALUATION CRITERIA
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General Instruction: Please read the Technical Notes at the back before accomplishing this form. Mediation means upon receipt of the complaint, the Lupon Chairman shall within the next working day summon the respondent(s), with notice to the complainant(s) for them and their witnesses to appear before him for a mediation of their conflicting interests. If he fails in his mediation effort within fifteen (15) days from the first meeting of the parties before him, he shall forthwith set a date for the constitution of the Pangkat. [Section 410 (b), Chapter 7, RA 7160 or the Local Government Code of 1991]
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CRITERIAASSIGNEDSCOREREMARKS/OBSERVATION
Conciliation stipulates that no complaint, petition, action, or proceeding involving any matter within the authority of the lupon shall be filed or instituted directly in court or any other government office for adjudication, unless there has been a confrontation between the parties before the lupon chairman or the pangkat, and that no conciliation or settlement has been reached as certified by the lupon secretary or pangkat secretary as attested to by the lupon or pangkat chairman or unless the settlement has been repudiated by the parties thereto. [Section 412 (a), Chapter 7, RA 7160]

The Pangkat shall arrive at a settlement or resolution of the dispute within fifteen (15) days from the day it convenes. [Section 410 (e), Chapter 7, RA 7160]

Conciliation with extendible period - This period shall, at the discretion of the pangkat, be extendible for another period which shall not exceed fifteen (15) days, except in clearly meritorious cases. [Section 410 (e), Chapter 7, RA 7160]
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POINT SCOREPOINT VALUETABLE ASSESSMENTON-SITE
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I. Efficiency in Operation
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A. Observance of Settlement Procedure and Settlement Deadlines2000
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1. a) Proper recording of every dispute5
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1. b) Sending of Notices and Summons with complete and accurate information to the parties within the prescribed period (within the next working day upon receipt of complaint)5
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2. Settlement and Award Period (At least 10 cases filed under Lupong Tagapamayapa within the assessment period)
• a.) Mediation  (within 15 days from initial confrontation with the Lupon Chairperson)
• b.) Conciliation (15 days from initial confrontation with the Pangkat)
• c.) Conciliation (with extended period not to exceed another 15 days)
• d.) Arbitration (within 10 days from the date of the agreement to arbitrate)
• e.) Conciliation beyond 46 days but not more than 60 days (clearly meritorious cases)
10Arbitration means the parties may, at any stage of the proceedings, agree in writing that they shall abide by the arbitration award of the lupon chairman or the pangkat. Such agreement to arbitrate may be repudiated within five (5) days from the date thereof for the same grounds. The arbitration award shall be made after the lapse of the period for repudiation and within ten (10) days thereafter. [Section 413 (a), Chapter 7, RA 7160]
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B. Systematic Maintenance of Records500Systematic Maintenance of Records means systematic records keeping of all complaints brought and filed, settled or resolved by the Lupon including minutes of meetings and transmittal of reports to the court and the DILG. (DILG Memorandum Circular No. 2004-43, Efficiency of Operations no. 4, page 2)
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1. Record of Cases (Cities)
• Computer database with searchable case information
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2. Copies of Minutes of Lupon meetings with attendance sheets and notices1Timely Submission to the Court means the secretary of the lupon shall transmit the settlement or the arbitration award to the appropriate city or municipal court within five (5) days from the date of the award or from the lapse of the ten-day period repudiating the settlement and shall furnish copies thereof to each of the parties to the settlement and the lupon chairman. [Section 419, Chapter 7, RA 7160]
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3. Copies of reports submitted to the Court and to the DILG on file1
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4. All records are kept on file in a secured filing cabinet(s)1
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C. Timely Submission of Reports to Concerned Agencies700Katarungang Pambarangay Matters – The Lupon shall meet regularly once a month on a date set by the Lupon Chairman, to provide for a forum for the exchange of ideas on matters relevant to the amicable settlement of disputes, and to enable various conciliation panel members to share with one another their observations and experiences in effecting speedy resolution of disputes, as well as to discuss problems relating to the amicable settlement of disputes, and device solution thereto by harnessing the resources provided by the Sangguniang Barangay and other local resources of the Barangay. [Section 7 (b), Rule IV, KP IRR]

Minutes of Meetings must contain status and agreement/resolution of cases and sharing of settlement procedure and technique.

MOVs: Notices of Meetings, Minutes of Lupon Meetings, Attendance Sheets
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1. To the Court5
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2. To the DILG (Quarterly)2
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D. Conduct of Monthly Meetings Exclusively on KP Matters1000Quantity of Settled Cases against Filed is the number of settled cases over the number of cases filed minus those outside KP jurisdiction.
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1. Notice of Meeting2Quality of Settlement of Cases
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2. Minutes of Meeting8Zero case repudiated means no case has been repudiated. [DILG MC No. 2004-43, Effectiveness in Securing KP Objectives par. 3, page 2]
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II. EFFECTIVENESS IN SECURING THE SETTLEMENT OF INTERPERSONAL DISPUTE OBJECTIVE OF THE KATARUNGANG PAMBARANGAYNon-Recurrence of cases settled means there is no repetition of the commission of similar or the same offense by the party or parties to cases already settled by the Lupon. [DILG MC No. 2004-43, Effectiveness in Securing KP Objectives par. 3, page 2]
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A. Quantity of settled cases against filed1000
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Quantity of settled case10
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B. Quality of Settlement Cases200Settlement Technique refers to the strategies applied by Lupons to expedite the types of intervention as stated in the KP Law, without diminishing or altering the concept of KP.
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1. Zero cases repudiated1Coordination with concerned agencies means coordination efforts exerted by the Lupon in securing participation from other government agencies and non-government organizations for the purpose of effecting speedy resolution of disputes. [DILG MC No. 2004-43, Creativity and Resourcefulness of Mediators no. 2, page 2)
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2. Non-recurrence of cases settled1
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C. At least 80% compliance with the terms of settlement or award after the cases have been settled800MOVs: Any form of communication such as letters, e-mails or any written or verifiable means of communication. For meetings, photos or Visitor`s Log Book which shall indicate the date.
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At least 80% compliance with the terms of settlement or award after the cases have been settled8Sustained information drive to promote Katarungang Pambarangay are the initiatives of the Lupon to generate greater awareness among the various sectors in the community on KP. [DILG MC No. 2004-43, Creativity and Resourcefulness of Mediators no. 2, page 2]
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III. CREATIVITY AND RESOURCEFULNESS OF THE LUPONG TAGAPAMAYAPANote: Innovative Campaign Strategy Example: use of social media such as FB.
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A. Settlement Technique1000
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.Utilized by the Lupon10KP Training or Seminar within the Assessment Period refers to seminars, exchange visits and similar fora undertaken in furtherance of KP objectives. [DILG MC No. 2004-43, Creativity and Resourcefulness of Mediators no. 4, page 3]
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B. Coordination with the Concerned Agencies relating to disputes filed500Note: KP Trainings or seminars conducted should be supported by the following documents: Activity Design, Post Activity Report, Photos with date and venue and Certificate of Participation or Certificate of Completion. While KP Trainings or seminars participated should include the following supporting documents: Certificate of Appearance, Certificate of Participation or Certificate of Completion, Post Activity Report and photos with date and venue of training or seminar.
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(PNP, DSWD, DILG, DAR, DENR, Office of the Prosecutor, Court, DOJ, CHR, etc.)5
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C. Sustained information drive to promote Katarungang Pambarangay (KP)500
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1. For Cities
• 1.1. IEC materials developed
2Area or Facilities for KP activities refers to a separate structure or a space within the Barangay Hall compound exclusively used for settlement proceedings and other KP related activities such as filing of complaints, meetings and others. It should have tables and chairs to accommodate the parties and the Lupons filing cabinet/s, record book/s or a computer set and office supplies for documentation purposes.
MOVs: photos
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 • 1.2. IEC activities conducted
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 • 1.3 Innovative Campaigne Strategy
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D. KP Training or seminar within the assessment period1000Financial or non-financial support are grants whether it be monetary or in kind, given to the Lupong Tagapamayapa for the purpose of the implementation of Katarungang Pambarangay.
MOVs: Deed of Donation, MOA, Resolution, Appropriation Ordinance of higher Sanggunian, Acknowledgment Receipts, Vouchers
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Organized skills training participated by the Lupong Tagapamayapa10
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IV. AREA OR FACILITY FOR KP ACTIVITIES
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AREA OR FACILITY FOR KP ACTIVITIES500MEANS OF VERIFICATION
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 • For Cities the office or space should be exclusive for KP matters.
• For Municipalities KP office or space may be shared or used for other Barangay matters.
5Two (2) photos with caption of the Record Book and sample entries in the record book
At least 10 samples of Notices to the Complainant/s and Summons to the respondent/s with Officer’s Return and Minutes of the Proceedings
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V. FINANCIAL OR NON-FINANCIAL SUPPORTAt least 10 samples of the Minutes of the Settlement Proceedings.
Four photos with caption of on-going procedure (mediation, conciliation or arbitration).
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FINANCIAL OR NON-FINANCIAL SUPPORT300
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1. From City, Municipal, Provincial or NGAs2
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2. From People's Organizations, NGOs or Private Sector1
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