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Sample Site Visit Schedule and Contact Information (note that virtual review timelines can be extended beyond two days but not more than 5 days to ensure prompt collaborative completion of the external review report.)
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Please note this is a sample only and please adjust length of meeting times to accompdoate your department/program culture and needs.
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Name of Program/Department:
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Lead Academic Program Review Faculty Member Name:
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DateStart Time in Pacific Time ZoneEnd Time in Pacific Time ZoneInterviewer/ActivityLocation for Oniste/Zoom Links for Virtual ReviewsNotes
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Day before site visit begins External Reviewer (name) flies to San Diego for on-site reviewers onlySan Diego International Airport
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Day before site visit begins External Reviewer (name) drives to San Diego for on-site reviewers onlySan Diego, CA
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Day before site visit begins 3:00 PMHotel check-in for on-site reviews only/virtual reviews will not need tihs step
Hilton Garden Inn San Diego Old Town/SeaWorld Area or location selected by dept/Virtual reviewers will need to arrange for an online working meeting
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Day before site visit begins 5:50 PMMeet with (name), USD faculty liasion from (department) in hotel lobby for on-site reviews only/virtual reviews will not need this step
Hilton Garden Inn San Diego Old Town/SeaWorld Area or location selected by dept/Virtual reviewers will need to arrange for an online working meeting
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Day before site visit begins6:00 PM8:30 PMDinner with (name), USD faculty liasion from (department) for on-site reviews only. PLEASE NOTE that virtual reviews will have this meeitng and it may be scheduled during regular work hours, as opposed to the eveningHilton Garden Inn San Diego Old Town/SeaWorld Area or location selected by dept/Virtual reviewers will need to arrange for an online working meeting
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Site Visit Day 17:45 AM8:45 AMFaculty member (name) picks up reviewers and has breakfast for onsite reviews onlyAromas, La Paloma, Tu Mercado, or Pavilion Dining
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Site Visit Day 19:00 AM10:00 AMDean's Meeting with Office of the Provost Charge (name, School/College) from the WSCUC ALO to attend this meeting ( the Department Chair/Program Coor to attend at least the first 10 minutes of this meeting during the Charge)Building and Room #The Dean's Office schedules this meeting and it cannot be moved. When making recommendations for site visit dates, please confirm Dean's availablity before submitting dates to IRE; IRE will check on recommended External Reviewers' availability
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Site Visit Day 110:15 AM10:45 AMMeeting with (name), Department Chair/Program Director and other Program AdministrationBuilding and Room #
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Site Visit Day 110:45 AM10:55 AMBreakBuilding and Room #
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Site Visit Day 111:00 AM11:30 AMTour of FacilitiesBuilding and Room #
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Site Visit Day 111:45 AM1:00 PMPizza lunch with group of students or La Gran Terraza lunch with faculty/meal provided for onsite reviews onlyBuilding and Room #
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Site Visit Day 11:00 PM2:00 PMReport Drafting TimeBuilding and Room #/ virtual reviewers will need to arrange for an online working meeting together
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Site Visit Day 12:00 PM2:15 PMBreakBuilding and Room #
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Site Visit Day 12:15 PM2:45 PMMeeting with stakeholder groups such as faculty, students, alumni, staff, admin, adjuncts, community partners, advisory board members, etc. (list names and titles)Building and Room #
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Site Visit Day 12:45 PM3:45 PMLive review of any Canvas Courses with Learning Design Center (LDS) staff (applicable to PCE managed programs or applicable to any DE courses that need to be reviewed by external reviewers). If no DE courses in academic program review; this session can be re-purposed for other APR needs.Building and Room #
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Site Visit Day 13:45 PM4:15 PMMeeting with stakeholder groups such as faculty, students, alumni, staff, admin, adjuncts, community partners, advisroy board members, etc. (list names and titles)Building and Room #
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Site Visit Day 14:15 PM4:45 PMMeeting with stakeholder groups such as faculty, students, alumni, staff, admin, adjuncts, community partners, advisory board members, etc. (list names and titles)Building and Room #
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Site Visit Day 14:45 PMDept/program arranges transportation back to hotel for onsite reviews onlyBuilding and Room #
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Site Visit Day 1Working dinner on own (report drafting)Hilton Garden Inn San Diego Old Town/SeaWorld Area or location selected by dept/Virtual reviewers will need to arrange for an online working meeting
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Site Visit Day 2 7:45 AM8:45 AMFaculty member (name) picks up reviewers and has breakfast for onsite reviews onlyAromas, La Paloma, Tu Mercado, or Pavilion Dining
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Site Visit Day 2 9:00 AM10:00 AMMeeting with stakeholder groups such as faculty, students, alumni, staff, admin, adjuncts, community partners, advisroy board members, etc. (list names and titles)Building and Room #
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Site Visit Day 2 10:15 AM10:45 AMReport Drafting TimeBuilding and Room #/ virtual reviewers will need to arrange for an online working meeting together
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Site Visit Day 2 10:45 AM10:55 AMBreakBuilding and Room #
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Site Visit Day 2 11:00 AM11:30 AMMeeting with stakeholder groups such as faculty, students, alumni, staff, admin, adjuncts, community partners, etc. (list names and titles)Building and Room #
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Site Visit Day 2 11:40 AM12:55 PMPizza lunch with group of students or La Gran Terraza lunch with faculty/meal provided for onsite reviews onlyBuilding and Room #
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Site Visit Day 2 1:05 PM1:35 PMMeeting with stakeholder groups such as faculty, students, alumni, staff, admin, adjuncts, community partners, etc. (list names and titles)Building and Room #
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Site Visit Day 2 1:35 PM1:50 PMBreakBuilding and Room #
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Site Visit Day 2 1:50 PM2:50 PMReport Drafting TimeBuilding and Room #
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Site Visit Day 2 3:00 PM4:00 PMExit Meeting with Reviewers, Provost, Vice Provost, Dean, Department Chair/Program Director, and WSCUC ALOBuilding and Room #IRE schedules this meeting and it cannot be moved. When making recommendations for site visit dates, please confirm Dean's availablity before submitting potential site visit dates; IRE will check on recommended External Reviewers' and Provost's availability
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Site Visit Day 2 4:00 PMDept/program arranges transportation back to airport or back to their car for onsite reviews only
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Site Visit Day 2 7:00 PMExternal Reviewer (name) flies out San Diego for onsite onlySan Diego International Airport
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Site Visit Day 2 7:00 PMExternal Reviewer (name) drives out of San Diego for onsite onlySan Diego, CA
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Last Updated March 4, 2026 by Office of the Provost and Vice President for Academic Affairs
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