ABCD
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In PersonPlanning & Running Your Speech & Debate Tournament Alternative / Supplemental Checklist
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✓DeadlineTaskResources
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ASAPChoose your date (s) // Email WSDA President to be added to the tournament schedule for the StateHosting a tournament NFHS course- great for ADs to watch too
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"Bid" sheet for hosting - to show to Admin for them to understand what is needed when hosting
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6 weeks from start dateDecide on your tab software. This checklist will assume you choose Tabroom
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6 weeks from start dateRegister your tournament on Tabroom.comUnderstanding Tabroom Video
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Decide who you will invite to your tournamentWY Coach contact email list
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Write & publish your invite on tabroomHow to write a tournament invite
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Decide which events you will offer at your tournamentConsiderations : should you offer some supplemental events
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Decide on the max number of sections you want for each event (see below for how to make a room list) Considerations: how many classrooms you have available, how many judges you will need to recruit
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Decide on your scheduleTournament Schedule Suggestions & Examples
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Set up your tournament on tabroomTabroom Manual
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by 1 month from start dateMake tournament public / alert invitees
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by 1 month from start dateOrder your trophies/ awardsInventory Example Here
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by 1 month from start dateSet up judge sign up form Example Here
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by 1 month from start dateCreate judge training documents and link them to the judge sign up formExample Here
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by 1 month from start dateCreate instructions for judges to register as judges on tabroom and link them to the judge sign up form Example Here
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by 1 month from start dateOnce you have some people sign up to judge, on the google form, under the responses section, click create a spreadsheet. On this spreadsheet on the second tab, you will create a judge grid to assign your judges to times/events. Use the information gathered from the signup form to assign them events and timesExample Here
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10 days before startSelect the congress legislation based on the entries in CongressHow to select the Congress Legislation for your tournament
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1 week before tournamentAssign tournament jobs to your team members and volunteers Outline Here
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1 week before tournamentTrain your team on how to do jobsGuidelines for training
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Plan your awards ceremony
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Select & Prep your extemp questions (impromptu prompts also if hosting that event) Extemp Questions Master List found here
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Track your judge signup progress. Increase recruiting efforts if necessary
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Send reminders to judges to sign up for tabroom accounts if they have not done so yet
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On tabroom, add judges that have signed up on the google form and that have created a tabroom account to your tournamentHow to add judges to your tournament on tabroom
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Make a list of rooms to be used for your tournament How to create a room list for your tournament
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Enter your room numbers into tabroom and make room pools so they can be assigned to the specfici events you want them to be. Create a spreadsheet for backup.
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Host a judge workshop Judge workshop agenda example
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Send confirmation emails to judges showing events and times they are scheduled to judge. Make sure you ask for confirmation back from the judges. Example Here
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Prep Ballots- If you use tabroom, the software will print the debate ballots for you when the rounds are paired. It will also print master ballots for interp. You should prep the invidual ballots for interp, platform and congress in advance though. How to prep paper ballots for tournaments
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Prep Registration PacketsExample of what to include in Registration Packets
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Run the tournametWSDA School Classifications
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