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DateTimeType
Owner / Who's Responsible
ActionNotesMLH Comments
Miles
Olivia
Mark
Elena
Elli
Alys
2
Friday Jan 25, 2019
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Friday12:00 PMInternalOliviaMLH Pallet ArivesHassadar Building, West Loading Dock.
MLH Contact: Li Chen, li@mlh.io, (302) 555-5555
Your Point of Contact must be present to receive the pallet.
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Friday4:00 PMInternalOliviaCostco Truck Arrives
Hassadar Building, West Loading Dock.
Costco order: https://docs.google.com/spreadsheets/d/19RWg10ljw1ijGj3mkKaTiQIvJn1mBPaeY4eD83qA1Qo/edit#gid=0
Store snacks and drinks in Room 160
X
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Friday6:00 PMInternalMarkVolunteer MeetingDos'tovar Rm. 300On the same vein as the team meeting, ensuring your volunteers are trained, will mean that the event always runs smoothly.X
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Friday6:00 PMInternalElliPickup UHaul 17' TruckUHaul #131, 1575 Dendarii Way
Confirmation Number: 3141592653589
Include as much detail as possible if team members are doing a task. This can mean confirmation numbers, phone numbers, addresses, etc.
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Friday7:00 PMInternalMilesFinal Team MeetingDos'tovar Rm. 300If at all possible you should have a team meeting the day before the event, to make sure everyone is on the same page.X
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Friday8:00 PMInternalMarkVolunteers setup chairs and tablesVenue Plan: https://www.draw.io/?id=8wojnpMlKjOCz1oX
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Saturday Jan 26, 2019
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Saturday7:00 AMInternalMarkPickup team breakfastBreakfast for 8 people, Groat Cafe, 521 Dendarii WayX
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Saturday7:30 AMInternalEveryoneTeam and volunteers arrive & eat breakfastHassadar Building, Great HallX
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Saturday7:30 AMInternalEveryoneBegin final set-up
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Saturday7:45 AMInternalElenaSetup sponsor checkinX
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Saturday8:00 AMSponsorElenaDoors open for sponsorsSponsors need at least two hours before participants arrive to be able to setup. While most sponsors will arrive only shortly before participants, giving them the option is greatly appreciated.X
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Saturday8:00 AMInternalOliviaTest A/VRented from MPVK.
Contact: Enrique (302) 455-5555
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Saturday8:15 AMInternalMarkSetup participant checkinGet swag onto tables and wristbands to areaX
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Saturday8:30 AMPublicOliviaDoors open for participantsHaving at least an hour for participants to arrive is a must, typically 2-3 is better to account for all schedules and give participants a chance to get to know sponsorsX
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Saturday8:30 AMInternalOliviaCheck-in startsNeed at least 4 volunteers, 2 laptops, power strip/extension cordHaving at least an hour for participants to arrive is a must, typically 2-3 is better to account for all schedules and give participants a chance to get to know sponsorsX
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Saturday10:00 AMPublicMilesOpening CeremonyHassadar Building, Tsipis HallX
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Saturday10:00 AMInternalMiles WelcomeHackers want to hack, so keeping your opening ceremony to under an hour is definitely a priority.X
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Saturday10:05 AMInternalElena Inspirational KeynoteX
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Saturday10:15 AMInternalElena Sponsor LoveX
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Saturday10:17 AMInternalElena API DemosAPI demos have been getting shorter, if you have good API Demos (like Twilio, e.g.) that get hackers excited about building something, give your demoers up to five minutes so they can really get hackers excited.X
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Saturday10:17 AMInternalElena SendGridSendGrid rep Brandon, Told 3mX
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Saturday10:22 AMInternalElena TwilioTwilio rep Rob, Told 3mX
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Saturday10:27 AMInternalElena MicrosoftMicrosoft rep Tim, Told 3mX
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Saturday10:32 AMInternalOliviaLogisticsX
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Saturday10:37 AMInternalElenaMajor League HackingMLH rep NickX
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Saturday10:45 AMPublicMilesHacking StartsX
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Saturday11:00 AMPublicAlysTeam Building EventHassadar Building, Tsipis HallX
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Saturday11:30 AMInternalMarkLunch arrivesToasted Vanilla -- order for 300
Contact: Mary (111) 111-1111
#REF!#REF!#REF!#REF!#REF!#REF!
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Saturday12:00 PMPublicMarkLunch served#REF!#REF!#REF!#REF!#REF!#REF!
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Saturday1:00 PMInternalElenaIntro to Hacking workshop setupTyler leading workshop (303) 555-5555X
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Saturday1:30 PMPublicElenaWorkshop: Intro to Hacking Tyler leading workshop (303) 555-5555X
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Saturday2:00 PMInternalElenaLoon.io Workshop setupLoon.io rep Alex (415) 555-5555X
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Saturday2:30 PMPublicElenaWorkshop: Loon.ioHassadar Building, Tsipis HallX
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Saturday4:00 PMInternalOliviaInternal Judges Briefing with TeamRun through plan of action for judging the next day
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Saturday7:15 PMInternalOliviaDinner arrives, setup beginsGray's Cafe, need three tables
Contact: Travis (302) 333-5555
Always have meals come 15-30m before they're needed to allow for setup and lateness.X
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Saturday7:45 PMPublicOliviaDinnerHassadar Building, Great HallX
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Saturday8:30 PMPublicElenaMLH Cup StackingLed by Nick, Hassadar Building, Great HallMini-Events help keep people at your event, schedule them at high attrition times, like the late evening.X
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Saturday9:00 PMInternalMilesMiles leavesSleep ScheduleHaving a few team members leave early in the night, means they can come back and run the morning fresh. Make sure your team members are adhering to this schedule and spending at least eight hours outside the venue. While this is hard, it will make your event run far more smoothly.#REF!#REF!#REF!#REF!#REF!#REF!
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Saturday9:00 PMInternalOliviaOlivia leavesSleep ScheduleX
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Saturday11:45 PMInternalMarkMidnight Snack ArrivesTaura's Cookies
Contact: Taura (302) 111-5555
X
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Sunday Jan 27, 2019
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Sunday12:00 AMPublicMarkMidnight Snack
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Sunday12:00 AMInternalElliElli leavesSleep ScheduleX
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Sunday2:00 AMPublicElenaAWS Scavanger HuntX
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Sunday2:00 AMInternalAlysAlys leavesSleep ScheduleX
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Sunday5:00 AMInternalMarkMark leavesSleep ScheduleX
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Sunday5:00 AMInternalElenaElena leavesSleep ScheduleX
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Sunday5:00 AMInternalMilesMiles returnsSleep ScheduleX
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Sunday5:00 AMInternalOliviaOlivia returnsSleep ScheduleX
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Sunday8:00 AMInternalAlysAlys returnsSleep ScheduleX
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Sunday8:30 AMInternalOliviaBreakfast ArrivesVor Bacon, Bagels, and Biscuits
Contact: Greg (302) 222-5555
X
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Sunday9:00 AMPublicOliviaBreakfastX
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Sunday9:00 AMInternalElliElli returnsSleep ScheduleX
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Sunday9:00 AMInternalAlysBegin announcing submission deadlinehttp://devpost.com/Start making submission announcements, 1.5hr before the hack deadlineX
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Sunday10:30 AMPublicAlysSubmissions Due (submissions soft deadline)X
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Sunday11:30 AMInternalOliviaLunch ArrivesX
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Sunday12:00 PMPublicAlysHacking Ends (submissions hard deadline)X
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Sunday12:00 PMPublicOliviaLunchToscane Sandwiches
Contact: Laisa (302) 123-4555
X
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Sunday12:00 PMInternalElliTransistion hacking space to expoVolunteers need collapse tables, chairs, throw out trashIf you're using the same space for hacking and expo, a full transition will take 30m if you have volunteers working at full throttle. Schedule more time to allow yourself some buffer.X
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Sunday12:00 PMInternalElliBegin assigning hacker projects to tables If you're using the same space for hacking and expo, a full transition will take 30m if you have volunteers working at full throttle. Schedule more time to allow yourself some buffer.X
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Sunday12:00 PMInternalMarkMark returnsSleep ScheduleX
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Sunday12:00 PMInternalElenaElena returnsSleep ScheduleX
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Sunday12:45 PMSponsorElenaSponsor judge briefing beginsX
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Sunday12:45 PMInternalMilesExpo judge briefing and give their table numbers to go judge for their prize(s)MLH will be helping with thisX
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Sunday1:00 PMPublicMilesExpo StartsGenerally, we target 90m for expos, for more on how this process works check out our Office Hours on Judging:X
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Sunday2:30 PMPublicMilesExpo Ends
https://www.youtube.com/watch?v=Abhe2PavXyA&list=PLPDgudJ_VDUcdu9R9vv9KVk-RIXebhR4r&index=4
X
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Sunday2:30 PMInternalMarkExpo TransitionX
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Sunday2:30 PMSponsorElenaSponsor winners due to ElenaX
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Sunday3:00 PMPublicMilesClosing CeremonyClosing ceremonies almost always take 90m, unless you do novel things around judgingX
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Sunday3:00 PMInternalMiles Event SummaryX
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Sunday3:05 PMInternalMiles Finalist Demos StartDoing top 10 teams, 3m each, with 1m of judge questionsEnsure that you have a plan for demo times, judge questions, and transititions, our reccomendation is 2-3m per team with an optional 1m max of judge questions, planning for 5m total (as buffer/transition)X
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Sunday3:55 PMInternalMiles Finalist Demos EndX
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Sunday3:55 PMInternalMiles Judges DeliberateX
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Sunday3:55 PMInternalAlys Hacks are the Future keynotePiotr, Contact: (360) 555-5544X
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Sunday4:10 PMInternalElena Sponsor prizes announcedX
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Sunday4:20 PMInternalMiles Judges finish deliberationJudge deliberation will almost always take 20-30m. Plan for something to do in that time.X
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Sunday4:20 PMInternalMiles Announce winnersX
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Sunday4:27 PMInternalElena MLH ClosingX
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Sunday4:28 PMInternalOlivia Closing LogisticsX
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Sunday4:29 PMInternalMiles Thanks and come againX
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Sunday4:30 PMPublicMilesEvent EndsX
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Sunday4:30 PMInternalMarkCleanup BeginsX
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Sunday5:00 PMPublicMilesVenue closes for participantsGive yourself plenty of time for clean up. This often ends up taking longer than expected because everyone is tired.X
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Sunday7:00 PMSponsorElenaVenue closes for sponsorsX
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