Sample Run of Show
 Share
The version of the browser you are using is no longer supported. Please upgrade to a supported browser.Dismiss

 
View only
 
 
ABCDEFGHIJKLM
1
DateTimeTypeOwnerActionNotesMLH Comments
Miles
Olivia
Mark
Elena
Elli
Alys
2
Thursday 3/3/16
3
Thursday2:00 PMInternalOliviaMLH Pallet ArivesHassadar Building, West Loading Dock.
MLH Contact: Li Chen, li@mlh.io, (302) 555-5555
4
Thursday7:00 PMInternalMilesFinal Team MeetingDos'tovar Rm. 300If at all possible you should have a team meeting the day before the event, to make sure everyone is on the same page.X
5
Thursday9:00 PMInternalMarkVolunteer MeetingDos'tovar Rm. 300On the same vein as the team meeting, ensuring your volunteers are trained, will mean that the event always runs smoothly.X
6
Friday 3/4/16
7
Friday9:00 AMInternalElliPickup UHaul 17' TruckUHaul #131, 1575 Dendarii Way
Confirmation Number: 3141592653589
Include as much detail as possible if team members are doing a task. This can mean confirmation numbers, phone numbers, addresses, etc.
8
Friday9:30 AMInternalMarkPickup team breakfastBreakfast for 8 people, Groat Cafe, 521 Dendarii WayX
9
Friday10:00 AMInternalMarkTeam, volunteers, arrive & breakfastHassadar Building, Great HallX
10
Friday10:00 AMInternalAlysHang event signageX
11
Friday10:15 AMInternalOliviaChairs & tables arriveRented from MPVK.
Contact: Enrique (302) 455-5555
X
12
Friday10:15 AMInternalMarkVolunteers setup chairsVenue Plan: https://www.draw.io/?id=8wojnpMlKjOCz1oX
13
Friday11:00 AMInternalOliviaCostco Truck Arrives
Hassadar Building, West Loading Dock.
Costco order: https://docs.google.com/spreadsheets/d/19RWg10ljw1ijGj3mkKaTiQIvJn1mBPaeY4eD83qA1Qo/edit#gid=0
X
14
Friday11:45 AMInternalMark, AlysPickup team lunchLunch for 15 people, Groat Cafe, 521 Dendarii WayX
15
Friday12:00 PMInternalMarkTeam lunchXX
16
Friday2:45 PMInternalElenaSetup sponsor checkinX
17
Friday3:00 PMSponsorElenaDoors open for sponsorsSponsors need at least two hours before participants arrive to be able to setup. While most sponsors will arrive only shortly before participants, giving them the option is greatly appreciated.X
18
Friday4:30 PMInternalMarkSetup participant checkinX
19
Friday5:00 PMPublicOliviaDoors open for participantsHaving at least an hour for participants to arrive is a must, typically 2-3 is better to account for all schedules and give participants a chance to get to know sponsorsX
20
Friday6:00 PMPublicMilesOpening CeremonyHassadar Building, Tsipis HallX
21
Friday6:00 PMInternalMiles WelcomeHackers want to hack, so keeping your opening ceremony to under an hour is definitely a priority.X
22
Friday6:05 PMInternalElena Inspirational KeynoteX
23
Friday6:15 PMInternalElena Sponsor LoveX
24
Friday6:17 PMInternalElena API DemosAPI demos have been getting shorter, if you have good API Demos (like Twilio, e.g.) that get hackers excited about building something, give your demoers up to five minutes so they can really get hackers excited.X
25
Friday6:17 PMInternalElena SendGridSendGrid rep Brandon, Told 3mX
26
Friday6:22 PMInternalElena TwilioTwilio rep Rob, Told 3mX
27
Friday6:27 PMInternalElena MicrosoftMicrosoft rep Tim, Told 3mX
28
Friday6:32 PMInternalOliviaLogisticsX
29
Friday6:37 PMInternalElenaMajor League HackingMLH rep NickX
30
Friday6:45 PMPublicMilesHacking StartsX
31
Friday7:00 PMPublicAlysTeam Building EventHassadar Building, Tsipis HallX
32
Friday7:15 PMInternalOliviaDinner arrives, setup beginsGray's Cafe, need three tables
Contact: Travis (302) 333-5555
Always have meals come 15-30m before they're needed to allow for setup and lateness.X
33
Friday7:45 PMPublicOliviaDinnerHassadar Building, Great HallX
34
Friday8:45 PMInternalElenaHack Hapy workshop setupTyler leading workshop (303) 555-5555X
35
Friday9:00 PMPublicElenaWorkshop: Hack HappyHassadar Building, Tsipis HallTypically, evening workshops are best for getting started topics– things you need to have to start your hack. Workshops in the morning should be those that will add to hacks, but not required to create them.X
36
Friday9:00 PMInternalMilesMiles leavesSleep ScheduleHaving a few team members leave early in the night, means they can come back and run the morning fresh. Make sure your team members are adhering to this schedule and spending at least eight hours outside the venue. While this is hard, it will make your event run far more smoothly.X
37
Saturday9:00 PMInternalOliviaOlivia leavesSleep ScheduleX
38
Friday10:30 PMPublicElenaMLH Cup StackingLed by Nick, Hassadar Building, Great HallMini-Events help keep people at your event, schedule them at high attrition times, like the late evening.X
39
Friday10:45 PMInternalElenaLoon.io Workshop setupLoon.io rep Alex (415) 555-5555X
40
Friday11:00 PMPublicElenaWorkshop: Loon.ioHassadar Building, Tsipis HallX
41
Friday11:45 PMInternalMarkMidnight Snack ArrivesTaura's Cookies
Contact: Taura (302) 111-5555
X
42
Saturday 3/5/16
43
Saturday12:00 AMPublicMarkMidnight Snack
44
Saturday12:00 AMInternalElliElli leavesSleep ScheduleX
45
Saturday2:00 AMPublicElenaAWS Scavanger HuntX
46
Saturday2:00 AMInternalAlysAlys leavesSleep ScheduleX
47
Saturday5:00 AMInternalMarkMark leavesSleep ScheduleX
48
Saturday5:00 AMInternalElenaElena leavesSleep ScheduleX
49
Saturday5:00 AMInternalMilesMiles returnsSleep ScheduleX
50
Saturday5:00 AMInternalOliviaOlivia returnsSleep ScheduleX
51
Saturday8:00 AMInternalAlysAlys returnsSleep ScheduleX
52
Saturday8:30 AMInternalOliviaBreakfast ArrivesVor Bacon, Bagels, and Biscuits
Contact: Greg (302) 222-5555
X
53
Saturday9:00 AMPublicOliviaBreakfastX
54
Saturday9:00 AMInternalElliElli returnsSleep ScheduleX
55
Saturday9:00 AMInternalAlysBegin announcing submission deadlinehttp://devpost.com/Start making submission announcements, 1.5hr before the hack deadlineX
56
Saturday10:30 AMPublicAlysSubmissions DueX
57
Saturday11:30 AMInternalOliviaLunch ArrivesX
58
Saturday12:00 PMPublicAlysHacking EndsX
59
Saturday12:00 PMPublicOliviaLunchToscane Sandwiches
Contact: Laisa (302) 123-4555
X
60
Saturday12:00 PMInternalElliTransistion hacking space to expoVolunteers need collapse tables, chairs, throw out trashIf you're using the same space for hacking and expo, a full transition will take 30m if you have volunteers working at full throttle. Schedule more time to allow yourself some buffer.X
61
Saturday12:00 PMInternalMarkMark returnsSleep ScheduleX
62
Saturday12:00 PMInternalElenaElena returnsSleep ScheduleX
63
Saturday12:45 PMSponsorElenaSponsor judge briefing beginsX
64
Saturday12:45 PMInternalMilesExpo judge briefingMLH will be helping with thisX
65
Saturday1:00 PMPublicMilesExpo StartsGenerally, we target 90m for expos, for more on how this process works check out our Office Hours on Judging:X
66
Saturday2:30 PMPublicMilesExpo Ends
https://www.youtube.com/watch?v=Abhe2PavXyA&list=PLPDgudJ_VDUcdu9R9vv9KVk-RIXebhR4r&index=4
X
67
Saturday2:30 PMInternalMarkExpo TransitionX
68
Saturday2:30 PMSponsorElenaSponsor winners due to ElenaX
69
Saturday3:00 PMPublicMilesClosing CeremonyClosing ceremonies almost always take 90m, unless you do novel things around judgingX
70
Saturday3:00 PMInternalMiles Event SummaryX
71
Saturday3:05 PMInternalMiles Demos StartDoing top 10 teams, 3m each, with 1m of judge questionsEnsure that you have a plan for demo times, judge questions, and transititions, our reccomendation is 2-3m per team with an optional 1m max of judge questions, planning for 5m total (as buffer/transition)X
72
Saturday3:55 PMInternalMiles Demos EndX
73
Saturday3:55 PMInternalMiles Judges DeliberateX
74
Saturday3:55 PMInternalAlys Hacks are the future keynotePiotr, Contact: (360) 555-5544X
75
Saturday4:10 PMInternalElena Sponsor prizes announcedX
76
Saturday4:20 PMInternalMiles Judges finish deliberationJudge deliberation will almost always take 20-30m. Plan for something to do in that time.X
77
Saturday4:20 PMInternalMiles Announce winnersX
78
Saturday4:27 PMInternalElena MLH ClosingX
79
Saturday4:28 PMInternalOlivia Closing LogisticsX
80
Saturday4:29 PMInternalMiles Thanks and come againX
81
Saturday4:30 PMPublicMilesEvent EndsX
82
Saturday4:30 PMInternalMarkCleanup BeginsX
83
Saturday5:00 PMPublicMilesVenue closes for participantsGive yourself plenty of time for clean up. This often ends up taking longer than expected because everyone is tired.X
84
Saturday7:00 PMSponsorElenaVenue closes for sponsorsX
85
86
87
88
89
90
91
92
93
94
95
96
97
98
99
100
Loading...
 
 
 
Run of Show
Sleep Schedule