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Pricing Workbook Instructions
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Overview: To meet state procurement requirements, LEAD is issuing this bid to competitively solicit student transportation services. While it is common for providers to submit all-inclusive pricing in response to RFPs, LEAD is requesting a detailed breakdown of estimated contract costs. This is to ensure clarity for LEAD and for any future charter partners who may choose to utilize this contract.

The cost breakdown should be based on the initial number of routes included in this bid, as well as projected pricing for potential increases in route volume, either through LEAD’s growth or the addition of other charter schools to the contract in the future.
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1. Please provide pricing for all tabs in the workbook in order for the submission to be considered responsive.
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2. If there is something that is not applicable to your company, please enter an N/A in the respective cell and/or section of the workbook.
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3. The “3YR Term 2YR Option” tabs should reflect your pricing assuming LEAD selects a contract term of three years, with a two-year renewal option. Each tab should also clearly show pricing based on the specific number of buses indicated in the tab’s title (e.g., “0–50 Buses”), and this same bus range should be noted in the top left-hand corner of each tab for consistency and clarity.
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4. The “5YR Term” tabs should reflect your pricing assuming LEAD selects a five-year contract term. Each tab should clearly reflect pricing for the specific number of buses indicated in the tab’s title (e.g., “0–50 Buses”), and this bus range should also be noted in the top left-hand corner of each tab for clarity and consistency.
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5.Please provide your per-bus rates, for what LEAD refers to as regular education and exceptional education vehicles, based on the bus type index below (and Exhibit G in the RFP), and the specific vehicle types your company is proposing for this contract. Rates should be inclusive of all direct vehicle operating costs, including: driver wages, vehicle lease or ownership costs, fuel, maintenance, insurance, cameras, GPS, bus tracking applications, and any other costs directly tied to the operation of the vehicle.
Do not include costs related to management, operations staffing, routing, or administrative overhead in these rates.
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Type A: Description: Smallest type; built on a cutaway van chassis with a left-side driver’s door. Passenger entrance is behind the front wheels. GVWR Classifications: Type A-1: 10,000 to 14,500 lbs, Type A-2: Over 14,500 lbs up to 21,500 lbs Typical Capacity: 10–36 passengersType B: Decscription: Mid-sized; built on a stripped or front-section chassis. Engine is partially under or behind the windshield, beside the driver. Entrance is behind the front wheels. GVWR Classifications: Type B-1: 10,000 lbs or less Type B-2: Over 10,000 lbs Typical Capacity: 10–30 passengersType C: Description: Conventional design; built on a cowl chassis with a hood and front fender. Engine is entirely in front of the windshield. Entrance is behind the front wheels. Typical GVWR: Generally exceeds 21,500 lbs (varies by manufacturer) Typical Capacity: 40–84 passengersType D: Description: Largest type; transit-style or flat-nose design. Built on a stripped chassis with a flat front. Entrance is ahead of the front wheels. Engine may be in the front, middle, or rear (most commonly rear). Typical GVWR: Often exceeds 25,000 lbs (varies by configuration) Typical Capacity: Up to 90 passengers
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6. Additional Services: Please provide your excess hourly rates along with the total costs associated with the following two primary categories: 1)daily management and contract oversight, to include wages for management and operations staff, technology platforms and software used to support operations, office supplies, equipment, and tools necessary to fulfill the scope of services outlined in the RFP, 2) routing services to include staff required to develop, maintain, and optimize the specified number of routes, routing software, licenses, training, and ongoing support.
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7. Field Trip and Activity Rates: Please provide your hourly field/activity rates and the minimum number of hours you require for field trips.
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8. Estimated Total Annual Contract Amount: Please provide an estimated total annual cost to perform all services outlined in the RFP for the 180-day school year, including the estimated cost of field trips based on the 2024-25 trip and cost data provided.
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9. Each subsequent tab after the initial two tabs increase the possible number of buses to be operated in increments of 51-75, 76-100, and 101+. With the potential for other Nashville charter schools to utilize LEAD's contract to obtain their own services from the selected vendor, these tabs should reflect the rates that the Selected Provider will honor for both LEAD and the other participating charter schools once the requested number of buses to be operated on a daily basis falls within any of the specified ranges.
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