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Academics
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UG section:
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S.No.Item of WorkProposed ChannelProposed Timeline in working days
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1Grade Change Course Instructor >> HOD >> DA >> AR >> HoS >> Dean3-4 days
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2Honors Degree Adding, Minors Degree Adding, Double Major Degree AddingFA >> DUGC > HOD >> DA >> AR >> HoS >> Dean3-4 days
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3Honors Degree Dropping, Minors Degree Dropping, Double Major Dropping FA >> DUGC >> DA >> AR3-4 days
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4No Dues (UG)Approval from all Section / Departments >> HoS (F&A) >> DA >> HoS >> Registrar3 days
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5Duplicate Student ID-CardStudent >> DA >> AR >> HoS >>ID Card Dept.7-10 days
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6Substitution of Elective CourseFA >> DUGC >> HOD >>DA >> AR >> HoS >> Dean3-4 days
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7Withdrawal Request from Academic ProgrammeFA >> DUGC >> HOD >> DA >> AR >> HoS >> Dean >> Director3-5 days
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8Course Add / Drop after the deadlineCourse Instructor >> FA >> DUGC >> HOD >> DA >> AR >> HoS3 days
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9Course Conversions (after 6th Semester)FA >> HOD >> DA >> AR >> HoS >> Dean7-10 days
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10Expected Graduation CertificateFA >> HOD >> DUGC >> DA >> AR >> HoS7-10 days
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11No Objection Certificate for InternshipFA >> HOD >> DA >> AR >> HoS >> Dean5-7 days
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12Education VerificationRequest from External Agencies >> DA >> SO / AR / HoS5 working days, after the payment of charges
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13Late Financial RegistrationDepartment >> DA >> AR >> HoS >> Dean3-4 days
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14Bonafide for Specific PurposeDA >> AR / HoS5-7 days
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15Request for provisional certificate for BTECH / BDESDA >> AR >> HoS >> Dean7-10 days
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16Migration CertificateDA >> AR >> HoS5-7 days
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17Duplicate Grade Cards copy / transcripts / consolidated grade cardDA >> AR >> HoS7-10 days
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18Duplicate Degree CertificateDA >> AR >> HoS >> Dean >> Registrar>> Director>> BoG Chairperson14 days
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19Course Completion CertificateFA >> DUGC >> HOD >> DA >> AR >> HoS7-10 days
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20Attestation of CertificatesDA >> AR / HoS3 days
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21MHRD / Parliament / Audit RepliesMinistry >> DA >> AR >> HoS >> Dean >> Director (Depends upon the case)4 Days
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22RTIRTI Seeker >> DA >> AR >> HoS >> Dean >> Director (Depends upon the case)30 Days
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(PG section and AIMS):
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1Grade Change FormCourse Coordinator/Instructor >> HoD >> DA >> AR >> HoS >> Dean5-7 days
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2Approval of Student No DuesStudent >> All Depts. & Admin heads >> HoS (F&A) >> HoS >> DA7-10 days
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3Approval of Student Casual Leave/ Medical LeaveML: Student >> Guide/Supervisor >> HoD >> DA >> AR >> HoS >> Dean5-7 days
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CL: Student >> Guide/Supervisor >> HoD >> DA >> AR >> HoS
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4Request for Dual Degree Conversion (B.Tech to MTech)Student >> EA/DA Dept. >> Dept. FA/ Guide/Supervisor/ DPGC >> HoD >> DA >> AR (UG) >> AR (PG) >> HoS >> Dean5-7 days
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5Guide/Co-Guide Consent FormStudent >> EA/DA Dept. >> Dept. FA/ Guide/Supervisor/ DPGC >> HoD >> DA >> AR >> HoS >> Dean5-7 days
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6Guide Change FormStudent >> EA/DA Dept. >> Dept. FA/ Guide/Supervisor/ DPGC >> HoD >> DA >> AR >> HoS >> Dean5-7 days
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7Request for Elective Type ConversionStudent >> EA/DA Dept. >> Dept. FA/ Guide/Supervisor/ DPGC >> HoD >> DA >> AR >> HoS5-7 days
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8Duplicate Student ID-CardStudent >> DA >> AR >> HoS >>ID Card Dept.7-10 days
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9All Types of Bonafide CertificatesStudent >> DA >> AR >> HoS5-7 days
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10Student Request for Grade Card/Transcript/Consolidated Grade ReportStudent >> DA >> AR >> HoS7-10 days
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11Issue of duplicate Degree certificateDA/SO >> HoS >> Dean >> Registrar >> Director >> BOG Chairman45 days
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12Request for Semester ExtensionStudent >> EA/DA Dept. >> Dept. FA / Guide / Supervisor / DPGC >> HoD >> DA >> AR >> HoS >> Dean7-10 days
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13Request for Grades Submission by FacultyCourse Coordinator / Instructor >> HoD >> DA >> AR (UG & PG) >> HoS >> Dean5-7 days
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14Education Verification of Alumni StudentsFrom Agencies >> DA >> AR7 working days, after the payment of charges
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15Seat MatrixDA >> AR >> HoS >> Dean >> Director7-10 days
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16Admission Related ActivitiesChair JAM / GATE >> HoD >> DA >> AR >> HoS >> Dean7 days
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17Final List of Selected Candidate for PG AdmissionFIC >> HoD >> DA >> AR >> HoS >> Dean7 days
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18Creation of Roll No/Email IDDA >> AR3-4 days
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19Issue of Roll No.sDA >> Computer Centre3-4 days
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20Fact SheetDA >> AR >> HoS7 days
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21Project FellowshipDept. FA / Guide / Supervisor >> HoD >> R&D Dept. >> DA >> AR >> HoS3-4 days
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22Regular FellowshipDept. FA/ Guide / Supervisor >> HoD >> DA >> AR >> HoS3-4 days
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23Updating Semester wise Time Table/Courses in AIMS PortalEA / DA Dept. >> Dept. FIC >> HoD >> DA7-10 days
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24Reminder Email for: 1. Course Registration (add/drop), 2. Grades Submission, 3. Feedback SubmissionDA >> Students1-3 days
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25Student Course Add/Drop Request Beyond the DeadlineStudent >> EA / DA Dept. >> Course Coordinator/Instructor >> Dept. FA / Guide / Supervisor / DPGC >> HoD >> DA >> AR >> HoS3-4 days
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26MTech/MDes Evaluation FormGuide / Supervisor >> HoD >> DA >> AR >> HoS >> Dean7 days
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27MHRD / Parliament / Audit RepliesMinistry / RTI Seeker >> DA >> AR >> HoS >> Dean >> Director (Depends upon the case)4 Days
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28ICCR/Study in India/DRDO/Armed ForcesAgency / IAR Office >> DA >> AR >> Deputy Registrar (A.P) >> Dean (A.P) and Dean IAR for ICCR / SII5-7 days
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29SPGC Agenda/MinutesAR >> HoS >> Dean7-10 days
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30AAC Agenda/MinutesHoS >> Dean >> Director7-10 days
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31Student Master Data and Personal Files Pertaining to PGDA >> AR5-7 days
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32Request for Admission WithdrawnStudent >> EA / DA Dept. >> Dept. FA / Guide / Supervisor / DPGC >> HoD >> DA >> AR >> HoS >> Dean5-7 days
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33Execution of Senate Ruling in Specific CasesStudent >> EA / DA Dept. >> Dept. FA / Guide / Supervisor / DPGC >> HoD >> DA >> AR >> HoS >> Dean5-7 days
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34Exchange Programs (Swinburne, Hokkaido University etc.)Student >> IAR Office >> EA / DA Dept. >> Dept. FA / Guide / Supervisor / DPGC >> HoD >> DA >> AR >> HoS >> Dean (A.P) and Dean IAR7-10 days
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35Preparation of BudgetDA >> AR >> HoS >> Dean7-10 days
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PhD section:
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Admission procedure:
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1Approval for MHRD intake/ seat matrix (PhD) for the academic yearDA / SO (Proposal) >> AR>> HoS >> Dean >> Director14 days
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2Approval for opening admission portalDA / SO (Proposal) >> AR>> HoS >> FIC >> HoD >> Dean3 days
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3Approval for PhD admission selection listFIC >> HoD >> DA / SO >> AR>> HoS >> Dean17 days
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4Approval for admission forms (After modifications according to the different notifications for the academic year)DA / SO (Proposal) >> AR>> HoS >> Dean7-10 days
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5Issue of Roll No.sDA / SO >> Computer Centre3 days
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6Issue of ID cardDA / SO >> ID Card Cell5-7 days
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7Approval for re-issue of ID cardStudent >> DA >> AR >> HoS >>ID Card Dept.7-10 days
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Academic Procedure
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8Approval for registration of courses beyond timelineScholar >> FA / Guide >> HoD >> DA / SO >> AR>> HoS5-7 days
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9Approval for drop courses beyond timelineScholar >> FA / Guide >> HoD >> DA / SO >> AR>> HoS5-7 days
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10Approval for conversion of elective type of coursesScholar >> FA / Guide >> HoD >> DA / SO >> AR>> HoS >> Dean5-7 days
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11Approval for selection of guideScholar >> Guide >> HoD >> DA / SO >> AR>> HoS >> Dean5-7 days
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12Approval for change of guideScholar >> Old Guide >> New Guide >> HoD >> DA / SO >> AR>> HoS >> Dean5-7 days
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13Approval for DC ConstitutionGuide >> HoD >> DA / SO >> AR>> HoS >> Dean5-7 days
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14Approval for Comprehensive Exam (AY 2020-21 onwards)Guide (Result) >> HoD >> DA / SO >> AR>> HoS >> Dean7-10 days
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15Approval for conversion from PhD to MSScholar >> Guide >> DC >> HoD >> DA / SO >> AR>> HoS >> Dean7 days
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16Approval for Proposal DefenseGuide >> HoD >> DA / SO >> AR>> HoS >> Dean7-10 days
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17Approval for JRF to SRF conversionScholar >> Guide >> External >> HoD >> DA / SO >> AR>> HoS7-10 days
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18Approval for PhD annual review meetingsGuide >>DC >> HoD >> DA / SO >> AR>> HoS7-10 days
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19Approval for Open Colloquium requestScholar >> Guide >> DC >> HoD >> DA / SO >> AR>> HoS >> Dean7 days
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20Approval for Open Colloquium reportGuide >> DC >> HoD >> DA / SO >> AR>> HoS >> Dean5-7 days
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21Selection of examiners for Thesis evaluation & vivaDA / SO >> AR>> HoS >> Dean7 days
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22Approval for Action Taken on the report sent by examinersExternal >> DA / SO >> Guide >> DC members >> External (copy to Dean)7 days
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23Approval for payment of honorariumDA / SO >> AR>> HoS >> F&A7-10 days
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24Approval for extension of the program beyond specified tenureScholar >> Guide >>DC >> HoD >> DA / SO >> AR>> HoS >> Dean >> Director7-10 days
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25Approval for issue of DegreeDA / SO >> AR>> HoS >> Dean >> Registrar >> Director >> BOG Chairman14 days
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Fellowship
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26Approval for MHRD/CSIR/UGC/DST Inspire/ DBT / ICMR/ Project/ PMRF/ TCS/ Visweswarayya fellowships (Monthly)Scholar >> Guide / TA >> DA / SO >> AR>> HoS >> JR F&A3-4 days
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27ASIAN & QIP fellowships are under processScholar >> Guide / TA >> DA / SO >> AR>> HoS >> JR F&A3-4 days
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28Funding conversionScholar >> Guide >> HoD >> DA / SO >> AR>> HoS >> Dean >> Director5-7 days
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29PDF conversionScholar >> Guide >> HoD >> DA / SO >> AR>> HoS >> Dean5-7 days
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Miscellaneous
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30Approval for exchange programs with foreign universities (SUT/ Hokkaido etc.,)Scholar >> Guide >> HoD >> IAR >>DA / SO >> AR>> HoS >> Dean and Dean IAR7-10 days
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31Approval for issue of grade cardScholar >> DA / SO >> AR>> HoS5-7 days
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32Approval consolidated grade reportScholar >> DA / SO >> AR>> HoS5-7 days