Example Budget Forecast

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1	[CLUB_NAME] 2023-24 - BUDGET FORECAST				Do NOT edit shaded grey cells or modify/add rows or columns unless you know what you're doing.
2	Primary Point of Contact				Last Updated (Date/Time & Editor)
3	Name: [Insert First & Last Name] \| Phone: [Insert phone number] \| Email: [Insert Email Address]				9/16/2025 8:36:57	hzhu20@georgefox.edu
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5	*Budget forecast template adopted from ACM-W with expressed permission to copy, print, download, and use from past leadership.
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7	Event	Approximate Dates	Description	Amount	Last Year's Amount	% increase or (reduction)
8	Food	Once for these months: September, October, November, and January.	This will be used for social & networking events. We plan to buy snacks and light catering at these events. Events are subject to change. September- campus wide game night- $30 for food/snacks October- possible SWE collab: social ice cream float event- $30 for food costs November- AMA with Faculty Professor- $30 for food costs (light catering) January- game night- $30 for food/snacks	$ 19.00	$ -	100%
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10	Prizes	Once for these months: September, October, November, and January.	This will be used for prizes during our social events to keep members engaged and motivated to return. This can include gifts/care packages to encourage our members during the school year. Gift cards provided such as Starbucks, Chapters, etc). The sitting president will cover the sales tax that accrue on these purchases.	$ 120.00	$ -	100%
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12	Event Supplies	Once for these months: September, October, November, and January.	This will be used for prizes during our social events to keep members engaged and motivated to return. This can include gifts/care packages to encourage our members during the school year. Gift cards provided such as Starbucks, Chapters, etc). The sitting president will cover the sales tax that accrue on these purchases.	$ 100.00	$ -	100%
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14	Other Supplies	Once for the following months: November and January	This will be for thank you gifts to the volunteer/alumni speakers. We want two speakers throughout the year outlined in the food category. $10-value gift each.	$ 20.00	$ -	100%
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16	Large Event(s)	Brainstorm months: November, December	Code Jam v3 will be the third-iteration hackathon where students of all majors with a team create a technical project for 30 hours There are opportunities for alumni and students to connect for mentorship, to listen in on a networking panel, and to connect with the judges. There will also be more opportunities for teams that are more UI-focused and/or functionality with respect to potential new prizes including "Best Beginner Hack". Prizes for 1st and 2nd winners and food related to the Code Jam is not included in the ASC budget rather will be approved by the department of computer science.	$ 491.00	$ -	100%
17		Preparation months: January, February, and March	T-Shirts (~$6/shirt) = $180 (for 30 shirts) ** does not include sales tax which will be covered by the sitting president	$ 180.00
18		Preparation months: January, February, and March	Thank You Gifts ($5 starbucks gift card per volunteer). Postage costs less than $0.47/stamp will be covered by the sitting president.	$ 50.00
19		Execution Dates: March 17-19, 2022	Major Prizes (Best Design w/o Code, Best Beginner Hack) ($20 Amazon gift cards each) ++ First and second place prizes will be funded through other means	$ 160.00
20			Code Jam Snack Bags ($5 worth of snacks per participant) = 100	$ 101.00
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23			Please contact us if there is an issue with our budget forecast.	$ 750.00	$ -	100%
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