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Run of Show Template:
Unlock A Seamless Flow at Your Next Live Show
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Use this free template to map your entire event from start to finish so everything runs on cue for a flawless shared experience.
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Your next event is approaching. And while you're always on top of things, that pre-event energy — a familiar mix of nerves and excitement — is creeping in.

At the end of the day, you’re hoping it all comes together just how you envisioned it — and without any major distractions or interruptions. So, how can you slash some of the jitters and make sure your event flows?

Turn to your trusty run of show. It serves as a detailed timeline and a one-stop-shop for key information related to your event. Building a run of show also ensures each person on your team knows exactly what to do and when to do it — from the moment your live experience starts.

Use this customizable run of show template for your next event to equip your team with the necessary details and make sure your shared experience runs like clockwork.
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How to use this template:
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1. Use the links below to find the appropriate tab based on the type of event you plan to host.
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Virtual Event Run of ShowHybrid Event Run of ShowIn-Person Event Run of Show
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2. Use the top section of each tab to add your show's essential information and links.
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3. Use the run of show example table to outline sessions, presenters, start and end times, and additional notes, like transitional cues, lighting, or other relevant items.
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4. Use the examples provided in the template to customize the run of show for your event.
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Equip your team with key event-day details for a smooth and memorable shared experience
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Want to ensure your events always flow, so you can set up your team for repeated success across every live show you host?

Use your run of show to record the key details of your event, then distribute it to your team. You'll free up time and mental bandwidth to focus on the big picture. Plus, your audience will get a smooth, distraction-free shared experience.
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Use this run of show template to:
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🔹 Schedule, organize, and track each element of your live events to achieve a smooth and successful flow.
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🔹 Stay aligned on your team members' roles and your event's custom schedule to maximize efficiency.
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🔹 Rest easy knowing your live shows are set up to run seamlessly.
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🔹 Get the recognition you deserve when your best-in-class event goes off without a hitch.
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Curious about how Hopin can support you in your mission to create impactful, high-production, memorable experiences? Check out our leading live streaming studio capabilities or contact us today to learn more.
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